--- title: easy DMS (UK) date: 2025-11-13T11:27:30Z modified: 2026-10-15T13:11:40Z permalink: "https://easy-software.com/uk/easy-dms/" type: page status: publish excerpt: "AI-supported DMS for efficient processes: automatic classification, data extraction, and workflows with legal certainty." wpid: 221618 translation_priority: - Optional featured_image: "https://easy-software.com/wp-content/uploads/easy-dms-hero-avatar_office_1_s.jpg" featured_image_alt: Mann arbeitet mit easy DMS timestamp: 2026-10-15T13:11:40Z tags: - Optional --- ![Software Hosted in Europe](https://easy-software.com/wp-content/uploads/Software-Hosted-in-Europe-2026.png) # easy DMS **easy DMS** is the Document Management System (DMS) for digital document management – efficient, AI-powered, and super easy. Digital Document Capture & Document Management Streamline operations with automated document workflows Seamless information exchange boosts collaboration Work smarter, not harder, with AI [easyDMS](#top) [Features](#features)[Integrations](#integrations)[Benefits](#benefits) [ ![request your demo →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-343592576191.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLKPcDfl1CBc4OQV0KB6KNwJKVgXC%2BjLC1hAKdSFKeRI6LDQEw%2FhxslUb8d4fMSq6I8bDAILJ3jA6u072WxXy7uA5t5N3cjvAbnZmxjmiAMPKO%2Br5z764oRxde%2BcB0zUNmbES4GBs2TB81g%2BErTOlxG7FcNhPWSwzE90D99TNVzKjKXTofzEiYqOyfB%2B%2BNDiHtXEp6W%2B9LRkjQ0odWm2rA%3D%3D&webInteractiveContentId=343592576191&portalId=3973635) ![Referenzkunde Lemken](https://easy-software.com/wp-content/uploads/Referenz_Lemken.png) ![Referenzkunde Talgo](https://easy-software.com/wp-content/uploads/Referenz_Talgo.png) ![Referenzkunde Steinbacher Dämmstoffe](https://easy-software.com/wp-content/uploads/steinbacher-daemmstoffe.png) ![Adam Hall Referenkunde](https://easy-software.com/wp-content/uploads/adam-hall.png) ![Referenzkunde hama](https://easy-software.com/wp-content/uploads/Referenz_hama.png) ![Referenzkunde Wein Wolf](https://easy-software.com/wp-content/uploads/wein-wolf-logo.png "wein-wolf-logo") ## _DMS_ software that thinks ahead Discover modern document management with easy DMS, the fast and easy-to-use solution for your document management. Modern DMS solutions with AI support are a strategic tool that noticeably improves your document processes. [learn more](#features) Whitepaper ## How _DMS & AI_ are rocking companies - How a DMS can help you manage the volume of daily documents - How a DMS overcomes the challenges of processing and filing - How a DMS digitizes documents and automates processes - How AI services in the DMS automate routine tasks and relieve your employees [ ![free whitepaper →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-359733349567.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLKPcvntZHzYG9ddlbfYgal8q42u37LEKal2mgfLW75dQG4OqdRUlYJ9krQMwi8sgbafGvWxZAAbmFchbXg61xFFzxVkJAtyz2klJoveShvuoSyOKsJ61T5si40VvRJ2Q4%2B%2B4zafU%2B%2Bt%2Ff1XwwfXj%2FsIZ3d6hwU6tOED5A7CB4Slq9kj8YQJDWo8H3v36W4v4NxZdF1OagR8OdBgzj%2F0IcMb6o1McaqC%2BGF6ceRU7OggYpnmiWglJIZ6fs%2FxYznu%2Bdf6mSCnCV%2BVbQ%3D%3D&webInteractiveContentId=359733349567&portalId=3973635) [open Preview](https://easy-software.com/wp-content/uploads/whitepaper_how_dms_and_ai_will_rock_your_company_short.pdf) ## Features easy DMS offers browser-based document management that significantly increases the efficiency and accuracy of your work processes through AI integration. Modern DMS systems with advanced AI agents are capable of automatically processing and storing documents, reducing manual effort. ### Document capture & extraction with _AI_ AI automates the capture, classification, and structured storage of documents, thus minimising manual effort and increasing data quality. This includes automated document recognition as well as the precise extraction of important metadata (e.g., document type, date, values). The extracted metadata can be optionally checked and corrected if necessary. **Metadata recognition** **Document classification** **AI with checking and correcting functions** ### Intelligent Analysis & Knowledge Management The system transforms individual documents into an interactive knowledge hub: content is analysed in depth, contexts are identified, and questions are answered in natural language – regardless of the language in which the document is written. Users can search or chat in any language within a document. Automatically generated summaries facilitate familiarisation and sharing with stakeholders. **Interaction within a document** **Answers in natural language** **Automatic document summarisation** ### _AI_-supported risk analysis & compliance review easy DMS supports legal and compliance teams by automatically analysing and reviewing sensitive documents such as contracts. This speeds up approval processes and ensures greater legal certainty. For example, content is compared with internal guidelines, deviations are flagged, and unclear or outdated content in documents is identified. **Contract analysis with guideline comparison** **Risk identification and review of outdated content** **Support with compliance requirements** ### Process Control & Document Workflows easy DMS reduces processing times thanks to flexible, graphically supported control of document workflows and comprehensive escalation management. Incoming information is assigned to the appropriate contacts without delay. A graphical workflow designer is available for creating fully customisable document workflows. **Visual workflow designer** **AI-supported task distribution** **Escalation management** ### Security & Mobility easy DMS guarantees maximum security and keeps knowledge within the company by ensuring structured and legally compliant storage. easy DMS has a modular design and uses open interfaces, which simplifies integration into third-party systems. The use of data tools also offers almost unlimited possibilities for data processing. **Location-independent access** **Audit-proof storage** **Open interfaces (OIDC for SSO/LDAPS)** Integrations / Add-ons ### easy to connect easy ensures seamless integration of your application and offers interfaces for integration into various third-party systems, like [Microsoft Dynamics 365](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/microsoft-dynamics-interface.md): easy DMS provides virtually unlimited options for preparing and importing your data. ## Information Security & Compliance **easy DMS** meets the highest standards of information security, data protection, and compliance. The solution is developed and operated on the basis of an **ISO/IEC 27001-certified information security management system (ISMS).** The ISO/IEC 27001 certification applies to the development and operation of easy software solutions in accordance with the defined scope of certification. It is not a product-specific individual certificate. [download certificate ](https://easy-software.com/wp-content/uploads/Certificate_ISO_IEC_27001_2026_EASY_SOFTWARE_AG.pdf)**This means the following for our customers:** - Verified security processes for managing, storing, and using company documents. - Controlled access and authorisation concepts for business-critical and confidential content. - Documented, auditable processes for managing documents in an ECM environment that can withstand audits. - Secure processing of personal data in accordance with the Data Protection Regulation (GDPR). ![ISO/IEC 27001](https://easy-software.com/wp-content/uploads/iso-iec-27001.png) Knowledge Base ## tips for document management Whitepaper **DMS & AI: structure meets intelligence** With the right DMS structure, you can bring order and intelligence to your processes. Our checklist shows you how to make your document management future-proof. [ ![free whitepaper →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-359733349623.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLK6rVegH%2FZhUP%2B%2Bg7MG8JFA%2F2zKkpS60fubPfxYkywflwco0ogDBVhca4xZK%2BAERgP7%2F%2F34OJf87%2Bud3IimjiMjEd7Fmiw3EUmeiISz6on4EX5rxyRjVAD9J3TIJ6j%2FryBZZUQxF2X9HF%2BMA9Tv2D4ChyepOYOVr57bIEovT8MrhVyKX%2FzCPuu7nUnLCCwUcH1tkcteTcm7UyY9XjrpymNfyKTBocRlv%2FwZeq%2BK80zz&webInteractiveContentId=359733349623&portalId=3973635) [open Preview ](https://easy-software.com/wp-content/uploads/whitepaper_dms_and_ai_structure_meets_intelligence_short.pdf) Checklist **introduction of a document management system** The importance of introducing a DMS should not be underestimated because, after all, it has an impact on all areas of the company. Good preparation is therefore crucial. To ensure that the DMS introduction in your company is a success, we accompany you step by step on this path with our checklist. [ ![free checklist →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-359767666888.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLK0sowo59IZkTgk1g7XEyYMFfZaGKhq7hkV2oP8Cm06e2%2FA%2Btd6R5m02aKOgN16X7WAfXrRfn5M6tGTuB3hz2uQ4%2FVbbz%2B%2BdgXYIAxSkhwatEGYPuMf2A%2BNRgbAN5ebJqmLjAXsQC56deFAajYPhPqpv7Kxf34J8FEPGKW72Bpgf8gv7NmPzcMlLAlSDtMQKPHLoH1CR7PG4beK9aGKji%2FvyT%2BYRxbvVlJ1tCMKdJeLGTSHzAb2xXTDSgerFrKWjw%3D%3D&webInteractiveContentId=359767666888&portalId=3973635) [open Preview ](https://easy-software.com/wp-content/uploads/checklist_introduction_of_dms_short.pdf) Whitepaper **creating a paperless office with digital documents** A document management system (DMS) is the prerequisite for introducing digital documents and processes in a company. Take the most important step towards a paperless office. Learn more about document management systems and how they enable digital working. [ ![free whitepaper →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-359840942277.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLJdcMpsXEYShRQelA%2FsMRdRr4DH21WYM0E2%2BFZYQMwSwp1vH42C%2Bks5E%2FU4adV3menixIoYyY1yzwPRQ19O9fKEWJRl6nFKdYenxnYI3tWtGzmcQC34NcQvyfLGSEXdXhplUE1m%2FZfUpFYHrwcj6jkZUhcYTahZroH7OKhDzXqsWLepNFWnQjgE8CE2duWnrvCU0cU5w52X%2FK6Sd8iDF9zEY7zinKECfNi1zsLmo80PWPo50%2F1VAbPYzmIXeqUIq3vv5oMLf8WFZ%2FShZ7Fv481AbmYeCKLPY5jieBMK9qs%3D&webInteractiveContentId=359840942277&portalId=3973635) [open Preview ](https://easy-software.com/wp-content/uploads/whitepaper_creating_paperless_office_short.pdf) [knowledge base ](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/downloads.md) ## Benefits of easy _DMS_ ### Smart & time-efficient **The combination of audit-proof archiving and AI technology forms the foundation for modern business processes.** Document automation, i.e., automated processing and filing, saves time and reduces errors. This makes daily work easier and increases productivity. ### Secure & Compliant **easy DMS secures documents, sensitive data, and personal information in accordance with the strictest guidelines.** The system ensures legally compliant, tamper-proof storage thanks to audit-proof archiving and compliance with all legal requirements. Maximum security is guaranteed by encryption (TLS) of data transfers. ### Mobile & always at hand **The web-based interface allows location-independent access to all documents and files.** Once authorised, selected employees can grant approvals or view files anytime, anywhere. Your teams can work together regardless of location. ### Structured & intuitive **The digital folder concept ensures structured storage of information, providing the right information at the right time.** Intuitive access based on roles and permissions ensures that information and knowledge remain within the company. AI allows different folder contents to be compared quickly and easily. ### Frequently asked questions about easy _DMS_ ### What is easy _DMS_? **easy DMS** is a document management system (DMS) for the digital management and organization of corporate documents. Companies use the software to digitally capture documents, archive them centrally and in an audit-proof manner, and process them efficiently via document workflows. The software automates digital document management and supports structured document management processes within companies. easy DMS offers features such as intelligent search, role-based access control, and customizable workflows, and integrates with ERP, CRM, and Office systems. Through web-based access and flexible interfaces, the solution enables secure and transparent management of documents and information. ### How does _artificial intelligence (AI)_ contribute to efficiency? In easy DMS, AI agents enable automated document processing, which saves time and reduces errors. It performs intelligent classification, accurate automatic metadata extraction, and semantic search across documents. This enables more rational and effective work. ### Does easy _DMS_ meet legal compliance requirements? Yes, easy DMS ensures legally compliant archiving. AI can also help to meet compliance requirements such as Data Privacy. Additional security is provided by a detailed authorisation system and an audit log for recording all accesses. ### Can I connect easy _DMS_ to my existing systems (_ERP/CRM_)? easy DMS has a modular design and offers open interfaces that enable easy connection to third-party systems such as ERP and CRM systems. It offers sophisticated input management options and data tools for data preparation. The system also supports modern standards such as single sign-on (SSO) via OpenID Connect and LDAPS. ### Can I use the easy _DMS_ on mobile devices? Yes. The interface is web-based, which allows location-independent access and eliminates the need for installation on the client side. The DMS supports mobile devices such as tablets, so that files can be viewed and management approvals can be given at any time, regardless of location or time of day. ## combine with: [](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-archive.md)## easyarchive Archive data securely and compliant. easy archive [](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-contract.md)## easycontract Create contracts and have them signed. easy contract [](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-invoice.md)## easyinvoice Digitally verify and approve invoices. easy invoice [](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-hr-uk.md)## easyhr Deploy personnel files and self-services. easy hr