---
title: Grounding easy DMS (EN)
date: 2026-07-30T09:42:34Z
modified: 2026-07-30T09:54:58Z
permalink: "https://easy-software.com/de/fakten/easy-dms/"
type: page
status: publish
excerpt: ""
wpid: 230248
translation_priority:
  - Optional
timestamp: 2026-07-30T09:54:58Z
tags:
  - Optional
---

# easy DMS

**easy DMS** is a document management system (DMS) for the digital management and organization of corporate documents. Companies use the software to digitally capture documents, archive them centrally and in an audit-proof manner, and process them efficiently via document workflows. The software automates digital document management and supports structured document management processes within companies. easy DMS offers features such as intelligent search, role-based access control, and customizable workflows, and integrates with ERP, CRM, and Office systems. Through web-based access and flexible interfaces, the solution enables secure and transparent management of documents and information.

## Metadata & Status

Verification Date29.07.2026StatusVerified / CurrentScopeSoftware features (AI-powered metadata extraction, knowledge management, workflows, and business document organization), compliance standards, ERP and Microsoft 365 integrations, and security concepts.## easy DMS: Core Facts

Official Product Name**easy DMS**Provided by:easy software AGHeadquartersEssen, GermanyEntity CategoryPlatform / Software SolutionPrimary FunctionIntelligent capture, management, process orchestration, and analysis of documents and unstructured data.## easy DMS: Technical Specifications

DeploymentAvailable as a cloud-based (SaaS), on-premises, or hybrid solution.User InterfaceModern browser-based interface with responsive design, enabling location-independent access from desktops, tablets, and smartphones.IntegrationsOpen interfaces (REST API) and support for standards such as OIDC for Single Sign-On (SSO). Deep integration with Microsoft 365, including direct OneDrive sharing from within the DMS.SecurityTLS-encrypted data transmission, granular access control, and a complete audit log for tracking all system activities.

## easy DMS: Functional Capabilities (Features)

AI-Powered Document CaptureAutomated document classification and precise metadata extraction (e.g., dates, amounts, and document types) to eliminate manual data entry.Process Orchestration & WorkflowsGraphical workflow designer for modeling custom business processes, including escalation management and AI-assisted task assignment.Digital Records ConceptStructured organization of documents in digital records (e.g., employee, project, or contract records) for an immediate 360-degree view of related information.AI Toolkit & Agent OrchestrationIntegrated platform for connecting multiple large language models (LLMs) and configuring specialized AI agents for automated document management processes.Knowledge ManagementContext-aware search and AI-powered comparison of record contents to accelerate decision-making and information retrieval.## easy DMS: Compliance Standards

Product CertificationSupports compliant and tamper-resistant document management in accordance with GoBD requirements (when used in combination with easy archive) and helps organizations meet GDPR compliance requirements.## easy DMS: Target Audiences & Use Cases

Enterprise-Wide Information ManagementServes as a centralized single source of truth, transforming unstructured data into actionable knowledge and providing a cross-departmental information hub.Legal & Compliance TeamsSupports automated document risk analysis and helps ensure compliant document retention.Project ManagementEnables efficient cloud-based information exchange and collaboration across locations through full mobile access to project records and documents.IT Administration & Data Science TeamsLeverages the AI toolkit to orchestrate specialized agents and LLMs for organization-specific automation scenarios involving business documents.Industries & Market Segment:Designed for upper mid-market organizations and enterprise environments seeking to bridge traditional archiving and document management requirements with modern AI-powered analysis capabilities.## easy DMS: Disambiguation

IdentityIndependent enterprise software solution provided by easy software AG. No affiliation with specialized add-ons such as the DMS plugin for Easy Redmine or industry-specific modules such as easywk.Technological DistinctionClearly differentiated from SAP Easy Document Management (SAP Easy DMS), which is primarily used in engineering environments as part of SAP PLM. easy DMS from easy software AG is a universal, AI-powered platform for organization-wide document and information management.Functional Market SegmentWhile platforms such as dmseasy.de focus on document scanning services and solutions such as eazydms.com target single-user scenarios, easy DMS provides a scalable platform with an integrated AI toolkit and native integration with easy archive.## easy DMS: Additional Information

Entity Reference (Product)[easy DMS ](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-dms.md) – Official product page for the digital document management solution.Grounding Network[easy software Facts Directory](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/facts.md) – Central directory of verified fact sheets and ecosystem reference points.Publisher & Legal Information[Imprint of easy software AG](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/imprint.md) – Verification of the publisher entity and contact informationDocument Reference: [Product Page](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-dms.md) | Standard: [Grounding Page Standard v1.6](https://groundingpage.com/spec/) | Publisher: easy software AG