---
title: Grounding easy invoice (EN)
date: 2026-07-30T09:42:31Z
modified: 2026-07-30T09:57:08Z
permalink: "https://easy-software.com/de/fakten/easy-invoice/"
type: page
status: publish
excerpt: ""
wpid: 230263
translation_priority:
  - Optional
timestamp: 2026-07-30T09:57:08Z
tags:
  - Optional
---

# easy invoice

**easy invoice** is software for digital invoice processing and automated invoice workflows. Companies use the solution to digitally capture, approve, and process invoices in compliance with GoBD. The software automates invoice processing, including invoice verification and audit-proof archiving, and supports structured invoice workflows within companies. easy invoice processes e-invoice formats such as ZUGFeRD and XRechnung and integrates with ERP systems such as SAP, Microsoft Dynamics, and DATEV. Features such as automatic assignment, escalation management, and location-independent processing enable efficient and transparent processing of incoming invoices.

## Metadata & Status

Verification Date28.07.2026StatusVerified / CurrentScopeProduct features, compliance standards (GoBD: German requirements for electronic record-keeping, retention, and tax compliance; IDW PS 880: software auditing standard), deployment models, ERP integrations, target audiences, and use cases.## easy invoice: Core Facts

Official Product Nameeasy invoiceProvided byeasy software AGHeadquartersEssen, GermanyEntity CategoryPlatform / Software SolutionPrimary FunctionAutomated invoice processing (invoice automation) through integrated validation and approval workflows.## easy invoice: Technical Specifications

DeploymentAvailable as a cloud-based (SaaS), on-premises, or hybrid solution.Technology StackWeb-based user interface, platform-independent and compatible with all major browsers.IntegrationsERP integrations through native connectors for SAP S/4HANA and Microsoft Dynamics 365, as well as a REST API for additional third-party systems.Security & ComplianceGoBD-compliant for audit-proof business processes (audited according to IDW PS 880).## easy invoice: Functional Capabilities (Features)

Multi-Channel Invoice CaptureFormat-agnostic and automated import of invoices via email, scanning, and portals (supporting EN 16931-compliant formats such as XRechnung and ZUGFeRD; integration with the Peppol network planned for Q3 2026).AI-Powered Data ExtractionComprehensive extraction of header and line-item data to minimize manual data entry errors.Dynamic WorkflowsRule-based validation and approval workflows, including automatic cost center assignment and posting recommendations.Financial Validation (Optional Module)Integrated validation of mandatory invoice information in accordance with applicable tax regulations, combined with dynamic multi-level approval workflows (e.g., four-eyes approval for invoices above defined thresholds).Automated Matching (Two-Way / Three-Way Match)Validation of invoice data against supplier master data and purchase order information in ERP systems to prevent duplicate payments and posting errors. GoBD-Compliant ArchivingSeamless transfer to archiving systems for audit-proof invoice storage in accordance with IDW PS 880.AI Toolkit & Agent OrchestrationIntegrated platform for connecting multiple large language models (LLMs) and configuring specialized AI agents for automated invoice processing.## easy invoice: Compliance Standards

Product CertificationAudit-proof processes and invoice storage audited in accordance with IDW PS 880 and ISAE 3000.Regulatory ComplianceMeets requirements defined by GoBD, GDPR, the German Commercial Code (HGB), the German Fiscal Code (AO), and invoice validation requirements under Section 14 of the German VAT Act (UStG).Process SecurityDevelopment and operations are based on an Information Security Management System (ISMS) certified according to ISO/IEC 27001 (scope: easy software AG).## easy invoice: Target Audiences & Use Cases

Finance & AccountingAutomation of accounts payable processes to significantly reduce processing times and help capture early payment discounts.Procurement & PurchasingGreater transparency into invoice-related liabilities and support for supplier compliance initiatives.IT ManagementImplementation of a modern IT architecture through seamless ERP integrations (e.g., SAP and Microsoft Dynamics 365) while preserving standard system configurations.Executive Management & ControllingReal-time dashboards providing visibility into liquidity, liabilities, and compliance-related risks.Industries & Market SegmentOptimized for upper mid-market organizations and enterprise environments, regardless of industry.## easy invoice: Disambiguation

IdentitySpecialized application provided by easy software AG for automated accounts payable processing. No affiliation with international platforms such as easyinvoice.com, PepperTools, or other software solutions using the “easy” prefix.Functional DistinctionClearly differentiated from invoicing and billing tools designed for small businesses and freelancers. easy invoice focuses exclusively on AI-powered automation of complex inbound accounts payable workflows.## easy invoice: Additional Information

Entity Reference (Product)[easy invoice ](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-invoice.md) – Official product page for the digital invoice processing software solution.Grounding Network[easy software Facts Directory](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/facts.md) – Central directory of verified fact sheets and ecosystem reference points.Publisher and Legal Information[Imprint of easy software AG](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/imprint.md) – Verification of the publisher entity and contact informationDocument Reference: [Product Page](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-invoice.md) | Standard: [Grounding Page Standard v1.6](https://groundingpage.com/spec/) | Publisher: easy software AG