{"id":220957,"date":"2025-10-28T13:56:49","date_gmt":"2025-10-28T12:56:49","guid":{"rendered":"https:\/\/easy-software.com\/?post_type=glossar&#038;p=220957"},"modified":"2025-10-28T14:07:10","modified_gmt":"2025-10-28T13:07:10","slug":"client-accounting","status":"publish","type":"glossar","link":"https:\/\/easy-software.com\/en\/glossary\/client-accounting\/","title":{"rendered":"Client Accounting"},"content":{"rendered":"<div class=\"gb-container gb-container-bff3e728\">\n<div class=\"gb-container gb-container-21f239a0\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-21d3b66e\">\n<div class=\"gb-grid-column gb-grid-column-8f04805b\"><div class=\"gb-container gb-container-8f04805b\">\n\n<p>This is where <mark class=\"has-inline-color has-marker-text-color\">client accounting<\/mark> comes into play. It enables different organizational units to operate independently within a shared accounting environment, without losing oversight.<\/p>\n\n\n<div class=\"gb-container gb-container-b860e3f3\">\n\n<p class=\"gb-headline gb-headline-dabaf045 gb-headline-small\"><span class=\"gb-icon\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 400 400\">\t\t\t\t\t\t<path fill=\"#DBFF00\" 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d=\"M86.7,202.7c-8.2,1.7-16.4,3.4-24.7,5.1c-11.8,2.4-23.7,4.8-35.6,6.9c-2.4,0.4-4.8,0.8-7.2,1.2\t\t\tc-0.5,0.1-1,0.1-1.5,0.2c-0.1,0-0.3,0-0.4,0.1c0.2,0,0.3,0,0,0c-0.1,0-0.2,0-0.3,0c0.1,0,0.2,0,0.3,0c0,0-0.1,0-0.1,0\t\t\tc-0.7,0.1-1.3,0.2-2,0.2c-1.7,0.1-3.3,1.4-3.2,3.2c0.1,1.7,1.4,3.4,3.2,3.2c3.7-0.3,7.3-1,10.9-1.6c5.5-1,11.1-2,16.6-3.1\t\t\tc11.7-2.3,23.4-4.7,35.1-7.1c3.5-0.7,7.1-1.5,10.6-2.2c1.7-0.4,2.7-2.4,2.3-4C90.2,203.2,88.4,202.3,86.7,202.7z\"><\/path>\t<\/svg><\/span><\/p>\n\n\n\n<h2 class=\"gb-headline gb-headline-ee18a451 gb-headline-text gb-headline-small\">What Is a Client?<\/h2>\n\n\n\n<p>A <em>client<\/em> is an independent organizational unit within an IT system. It holds its <strong>own<\/strong> <strong>data<\/strong>, <strong>processes<\/strong>, and <strong>permissions<\/strong>, all strictly <strong>separated<\/strong> from other <strong>clients<\/strong> in the same accounting system. In accounting, a client might be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>a <strong>subsidiary<\/strong> within a <strong>corporate<\/strong> <strong>group<\/strong>,<\/li>\n\n\n\n<li>a <strong>customer<\/strong> of an accounting <strong>service provider<\/strong>,<\/li>\n\n\n\n<li>or a <strong>department<\/strong> with its <strong>own cost center<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>Each client maintains its own accounting records, chart of accounts, and often its own user and role structure.<\/p>\n\n<\/div>\n\n\n<h2 class=\"gb-headline gb-headline-5daa93c7 gb-headline-text gb-headline-medium\">Why Use Client Accounting?<\/h2>\n\n\n\n<p>The client capability, often referred to as <a href=\"https:\/\/easy-software.com\/en\/glossary\/multi-tenancy\/\">multi-tenancy<\/a>, of an accounting system brings clarity to complex system landscapes. It enables multiple organizational units to be managed separately, all within a centralized accounting environment.<\/p>\n\n\n\n<p><strong>A typical example:<\/strong><br>An accounting firm serves multiple corporate clients. Each client is set up as a separate client entity in the system. This keeps accounting records clean and distinct, while allowing centralized management.<\/p>\n\n\n\n<p><strong>This approach offers several key benefits:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Data ownership and security<\/strong>: Transactions and master data remain client-specific, preventing accidental data mixing or overwriting.<\/li>\n\n\n\n<li><strong>Administrative efficiency<\/strong>: A single system for multiple entities saves time, reduces errors, and simplifies operations.<\/li>\n\n\n\n<li><strong>Scalability<\/strong>: New clients can be added quickly and easily\u2014for example, when acquiring companies or onboarding new customers.<\/li>\n\n\n\n<li><strong>Audit readiness<\/strong>: Clear separation of records simplifies internal and external audits.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"gb-headline gb-headline-ff6440dc gb-headline-text gb-headline-medium\">Client Accounting in Practice<\/h2>\n\n\n\n<p>In real-world business environments, client accounting is a core feature of modern accounting systems. It\u2019s used wherever multiple organizational units need to be managed\u2014whether in corporate groups, service providers, or complex project structures.<\/p>\n\n\n\n<h3 class=\"gb-headline gb-headline-c8d7c916 gb-headline-text gb-headline-medium\">Common Use Cases<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>G<strong>roup accounting<\/strong>: Subsidiaries are managed as separate clients, allowing for individual financial statements and later consolidation.<\/li>\n\n\n\n<li><strong>Service provider models<\/strong>: Accounting firms or financial service providers manage their clients\u2019 records in a client-specific and <a href=\"https:\/\/easy-software.com\/en\/glossary\/audit-proof\/\">audit-compliant manner<\/a>.<\/li>\n\n\n\n<li><strong>Internal separation<\/strong>: Large companies use client structures to manage departments, locations, or projects independently.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-headline gb-headline-68d009ab gb-headline-text gb-headline-medium\">Technical Implementation<\/h3>\n\n\n\n<p>Client accounting is typically supported by ERP systems such as SAP or Dynamics 365 Business Central. These platforms offer:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Client-specific data management<\/strong>: Each client has its own master data, accounts, and posting areas.<\/li>\n\n\n\n<li><strong>Role and permission models<\/strong>: Users are granted access only to their assigned client.<\/li>\n\n\n\n<li><strong>Automated interfaces<\/strong>: For reporting, consolidation, and data exchange between clients.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-headline gb-headline-108b3152 gb-headline-text gb-headline-medium\">Business Benefits<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Transparency<\/strong>: Clear separation of accounting data builds trust and improves oversight.<\/li>\n\n\n\n<li><strong>Flexibility<\/strong>: New clients can be integrated quickly\u2014for example, during mergers or acquisitions.<\/li>\n\n\n\n<li><strong>Efficiency<\/strong>: Centralized management reduces complexity and saves resources.<\/li>\n\n\n\n<li><strong>Compliance<\/strong>: Structured separation supports audits and meets regulatory requirements..<\/li>\n<\/ul>\n\n\n\n<h2 class=\"gb-headline gb-headline-6d77996d gb-headline-text gb-headline-medium\">Conclusion<\/h2>\n\n\n\n<p>Client accounting is a key tool for companies that need to manage multiple organizational units efficiently and securely. It provides structure, transparency, and scalabilit, whether in corporate groups, service environments, or complex project setups.<\/p>\n\n\n\n<p>Organizations that adopt a client-capable solution early on lay the foundation for a flexible and future-ready financial architecture.<\/p>\n\n\n\n<div style=\"height:70px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"height:60px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-5f82ae83\">\n<div class=\"gb-grid-column gb-grid-column-2916d779\"><div class=\"gb-container gb-container-2916d779 product-col\" data-sal =\"fade\" data-sal-easing=\"easeInOutSine\"><a class=\"gb-container-link\" href=\"https:\/\/easy-software.com\/en\/easy-archive\/\" aria-label=\"Produkt easy archive\"><\/a>\n<div class=\"gb-container gb-container-875c0171\">\n\n<h2 class=\"gb-headline gb-headline-e95cfbbc gb-headline-text gb-headline-marked-headline\"><span>easy<\/span><mark style=\"background-color:var(--easy-white)\" class=\"has-inline-color has-easy-blue-color\"><span>archive<\/span><\/mark><\/h2>\n\n<\/div>\n\n<div class=\"gb-container gb-container-852a5b1e\"><\/div>\n\n<div class=\"gb-container gb-container-d3cd68aa\">\n\n<p class=\"has-easy-white-color has-text-color\">Archive data securely and compliant<\/p>\n\n\n\n<span class=\"gb-button gb-button-7e027f88 gb-button-text-btn\"><span class=\"gb-button-text\">Discover easy archive<\/span><span class=\"gb-icon\">  <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 48 48\">  <path d=\"m29.95 39.1-3.25-3.2 9.6-9.65h-33V21.7h33l-9.6-9.65 3.25-3.2L45.05 24Z\"><\/path><\/svg><\/span><\/span>\n\n<\/div>\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-1f2fac37\"><div class=\"gb-container gb-container-1f2fac37 product-col\" data-sal =\"fade\" data-sal-easing=\"easeInOutSine\"><a class=\"gb-container-link\" href=\"https:\/\/easy-software.com\/en\/easy-invoice\/\" aria-label=\"Produkt easy invoice\"><\/a>\n<div class=\"gb-container gb-container-0633cccb\">\n\n<h2 class=\"gb-headline gb-headline-d99cc43b gb-headline-text gb-headline-marked-headline\"><span>easy<\/span><mark style=\"background-color:var(--easy-white)\" class=\"has-inline-color has-easy-cyan-color\"><span>invoice<\/span><\/mark><\/h2>\n\n<\/div>\n\n<div class=\"gb-container gb-container-89a53721\"><\/div>\n\n<div class=\"gb-container gb-container-05b55192\">\n\n<p class=\"has-easy-white-color has-text-color\">Digitally verify and approve invoices.<\/p>\n\n\n\n<span class=\"gb-button gb-button-393bc245 gb-button-text-btn\"><span class=\"gb-button-text\">Discover easy invoice<\/span><span class=\"gb-icon\">  <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 48 48\">  <path d=\"m29.95 39.1-3.25-3.2 9.6-9.65h-33V21.7h33l-9.6-9.65 3.25-3.2L45.05 24Z\"><\/path><\/svg><\/span><\/span>\n\n<\/div>\n<\/div><\/div>\n<\/div>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>How can multiple sets of accounting records be kept strictly separate within one system, while still being managed centrally?<\/p>\n","protected":false},"author":62,"featured_media":0,"parent":0,"menu_order":0,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-220957","glossar","type-glossar","status-publish","format-standard","hentry","no-featured-image-padding"],"acf":[],"_links":{"self":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/glossar\/220957","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/glossar"}],"about":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/types\/glossar"}],"author":[{"embeddable":true,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/users\/62"}],"version-history":[{"count":6,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/glossar\/220957\/revisions"}],"predecessor-version":[{"id":221033,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/glossar\/220957\/revisions\/221033"}],"wp:attachment":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/media?parent=220957"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}