{"id":133512,"date":"2023-07-28T16:01:31","date_gmt":"2023-07-28T14:01:31","guid":{"rendered":"https:\/\/easy-software.com\/software\/documentmanagement-system\/archiving\/archiving-in-sap\/"},"modified":"2025-07-08T14:49:39","modified_gmt":"2025-07-08T12:49:39","slug":"archiving-sap","status":"publish","type":"page","link":"http:\/\/easy-software.com\/en\/easy-archive\/archiving-sap\/","title":{"rendered":"Archiving in SAP"},"content":{"rendered":"
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Archiving in SAP<\/h1>\n\n\n
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Connects SAP<\/em> and all archived documents<\/h2>\n\n<\/div>\n<\/div>\n<\/div><\/div>\n\n
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Archiving in SAP\u00ae<\/sup> is the backbone for all of your document-intensive business processes. Regardless of how a document arrives at the company, whether by email, scan or PDF, your SAP\u00ae<\/sup> archive system bundles all the information and documents together on an audit-proof and retrievable basis.<\/p>\n\n<\/div>\n<\/div><\/div>\n\n

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Archiving and intelligent linking of documents in SAP<\/em><\/h2>\n\n\n\n

Companies that organize their business processes using ERP systems such as SAP want to make the most of such systems. A high number of digital documents can overload the system, however, and thereby lead to a poorer performance, which in turn results in more time being spent on processing. This is where digital document storage and archiving is required in order to appropriately manage and archive documentation which is no longer required for the day-to-day business. SAP provides an integrated document storage solution for this purpose. <\/p>\n\n\n\n

There is a crucial catch, however: Once the data has been archived, it can no longer be made available in SAP without further action. Users still have read access, but the archived documents cannot be reloaded if you want to continue working with them. Another disadvantage is the system performance, which can be affected adversely by large volumes of data. For users of SAP S\/4HANA, the in-memory database is also associated with high costs which arise on a regular basis.<\/p>\n\n\n\n

The solution for archiving your data and documents is easy archive for SAP Solutions. The SAP-certified interface<\/mark> connects the SAP system to the underlying external easy archive<\/a> via the integrated SAP component ArchiveLink<\/a> and stores data and documents from the SAP system which are not needed immediately in the easy archive. This creates performance capacities, while the data which is archived on an audit-proof basis remains available for your daily work.<\/p>\n\n\n\n

Content Management Interoperability Services (CMIS<\/a>) offers a forward-looking solution for the SAP S\/4HANA Public Cloud. As a standardised interface, CMIS replaces the tried-and-tested ArchiveLink. Find out more about future-proof, compliant document storage with the certified easy archive CMIS service interface<\/a>.<\/p>\n\n\n\n

Put an end to long searches for the most recent invoice<\/a> or pay slip. Place your trust in the market leader for archiving systems: easy archive for SAP Solutions is the link between your SAP system, your company documents and the archive.<\/p>\n\n\n\n

The underlying easy archive<\/a> not only processes the data and documents from your SAP system, but it also processes all the data and documents generated in other applications. This creates the basis for the numerous functions of the easy solution that go beyond simple filing.<\/p>\n\n<\/div>\n<\/div>\n<\/div>\n\n

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Into the future with easy & CMIS<\/em><\/h2>\n\n\n\n

The SAP-certified interface<\/a>, easy archive CMIS Service, revolutionizes the flexible use of easy applications in the SAP S\/4HANA Cloud<\/strong>. Simplify your processes and turn your filing system into an information center.<\/p>\n\n<\/div>\n\n

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Functions<\/h4>\n\n\n\n

Archive documents in SAP<\/em> securely and continue working with them<\/h2>\n\n\n\n

Once documents have been archived, they can no longer be made readily available in SAP. An external document archiving software can provide a remedy. With easy archive<\/a>, you have a storage location for your data and documents that offers several benefits. <\/p>\n\n\n\n

Over time, the requirements of the legislator have become increasingly strict. On the one hand, it is necessary to store documents on an audit-proof basis. On the other hand, it is also necessary to comply with the data protection requirements. With a software solution, data protection-compliant digital archiving is guaranteed as long as it supports the SAP Information Lifecycle Management (ILM)<\/a>. In this respect, documents are managed automatically and erased, for example, after a previously defined period of time and according to specific conditions. This provides optimal support for storing documents in compliance with the sensitive data protection requirements regarding business documents, because every change, whether erasure, blocking or filing, can be tracked transparently.<\/p>\n\n\n\n

The lean, high-performance solution has been largely preconfigured and can be easily connected to your SAP system without any problems \u2013 even during operation. The data and documents in easy archive can be made available again after archiving. The solution supports you through numerous additional functions for optimising your business processes:<\/p>\n\n\n\n