{"id":29829,"date":"2023-12-01T13:29:00","date_gmt":"2023-12-01T12:29:00","guid":{"rendered":"https:\/\/easy-software.com\/?page_id=29829"},"modified":"2025-07-28T17:21:50","modified_gmt":"2025-07-28T15:21:50","slug":"archiving","status":"publish","type":"page","link":"https:\/\/easy-software.com\/en\/archiving\/","title":{"rendered":"Archiving"},"content":{"rendered":"
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Archiving<\/p>\n\n\n

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Digital archiving: Definition, periods, requirements<\/h1>\n\n<\/div>\n\n\n

Everything you need to know about retention periods, compliant archiving<\/mark>, and the legal requirements for archiving.<\/p>\n\n<\/div>\n<\/div><\/div>\n\n

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Overview<\/p>\n\n\n

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\n\n\n <\/path>\n<\/svg>\n<\/span>What does archiving mean?<\/span><\/a>\n\n\n\n\n <\/path>\n<\/svg>\n<\/span>Which documents have to be archived?<\/span><\/a>\n\n\n\n\n <\/path>\n<\/svg>\n<\/span>Document retention periods<\/span><\/a>\n\n\n\n\n <\/path>\n<\/svg>\n<\/span>Compliant archiving<\/span><\/a>\n\n<\/div>\n\n
\n\n\n <\/path>\n<\/svg>\n<\/span>Benefits of archiving<\/span><\/a>\n\n\n\n\n <\/path>\n<\/svg>\n<\/span>Practical examples for archiving<\/span><\/a>\n\n\n\n\n <\/path>\n<\/svg>\n<\/span>Requirements for corporate archiving software<\/span><\/a>\n\n\n\n\n <\/path>\n<\/svg>\n<\/span>FAQ<\/span><\/a>\n\n<\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n
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Definition: What does archiving mean?<\/h2>\n\n\n\n

Secure archiving means the permanent<\/mark> storage of documents and data in an unchangeable<\/mark> state: just as the document reached the company. Two additional requirements: On the one hand, archiving is a process that must follow a systematic<\/strong> approach. On the other hand, the storage and retention of documents must take place in a controlled<\/strong> manner.<\/p>\n\n\n\n

\u201cSystematic\u201d and \u201ccontrolled\u201d in the context of electronic archiving simply mean that you have established a structurally consistent archiving process. Ideally, the process is described in documented procedures: Where<\/strong> are which<\/strong> documents stored with<\/strong> which IT systems<\/strong> and who<\/strong> has what kind of access<\/strong> to them? So much for the definition of archiving in a nutshell.<\/p>\n\n<\/div>\n<\/div>\n<\/div>\n\n

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good to know<\/p>\n\n\n\n

Which documents have to be archived?<\/h2>\n\n\n\n

As soon as the data and documents created in digital business processes have fiscal relevance<\/mark>, they must be archived<\/strong> in a compliant<\/strong> manner. Documents to be archived typically include the following:<\/p>\n\n\n\n