WfMS<\/a>) controls all of the workflows in the company. In other words, it\u2019s also about task management. A system of this kind comprises at least three key features and functions:<\/p>\n\n\n\nModeling and simulation<\/h3>\n\n\n\n One of the central workflow management functions concerns the need for a graphical representation of workflows consisting of many work steps for the sake of easier handling. However, workflows first have to be entered, divided into subsections, precisely described and finalized before they can be displayed in the workflow management system. This requires answering the 6W questions. Once all that has been clarified, the WfMS provides visual support during the modeling and workflow configuration by displaying the structure tree of the workflow, its branches, dependencies and conditions, etc. Once the workflow model has been finalized, you definitely want to test it in a simulation. For example, the workflow must be tested to ensure it is functional and free of errors.<\/p>\n\n\n\n
Instantiation and execution<\/h3>\n\n\n\n The workflow management system must instantiate precise and case-specific processes so that it will later be able to execute the workflow models. In this context, instantiate means that the workflow management system has an \u201cidea\u201d of which data, people, applications (programs), etc. it can interact with via the workflow model. In practice, this can mean that the workflow management system determines the appropriate processors and programs for all sub-steps. Once this has been done, the workflow must be executed within the relevant programs, initiated by the workflow management system. No simple matter. This is because the appropriate applications and staff must be identified, their presence and restrictions taken into account, data transferred to and from other applications and synchronized \u2013 all by the workflow management system.<\/p>\n\n\n\n
Monitoring and analysis<\/h3>\n\n\n\n The key features and functions of workflow management systems also include the monitoring of current work steps and the analysis of processes that have already been carried out. This involves answering questions using the data generated in the workflows. Not only does this help to identify errors, the workflow management system also uses this data to provide the basis for ongoing workflow optimization. It can also be used to generate meaningful reports and statistics \u2013 with the consistent aim of continuously improving workflows within the company.<\/p>\n\n<\/div>\n<\/div>\n\n
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