{"id":143179,"date":"2021-11-19T13:07:27","date_gmt":"2021-11-19T12:07:27","guid":{"rendered":"https:\/\/easy-software.com\/?p=143179"},"modified":"2025-05-27T12:22:47","modified_gmt":"2025-05-27T10:22:47","slug":"9-requirements-that-employee-and-manager-self-services-should-meet-now","status":"publish","type":"post","link":"https:\/\/easy-software.com\/en\/newsroom\/9-requirements-that-employee-and-manager-self-services-should-meet-now\/","title":{"rendered":"Employee Self-Service (ESS) \u2013 Do your thing 24\/7"},"content":{"rendered":"
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Human resources management of the future faces major challenges. Buzzwords such as “New Work<\/a>“, “War for Talents” and “Workplace of the Future” make this clear: Companies are undergoing an enormous transformation phase, and HR is becoming a key function for actively shaping this change.<\/p>\n\n\n\n

At the same time, digital natives are increasingly shaping the working world. According to PwC, the millennial and Z generations will soon make up 50 percent of the global workforce. They expect digital tools that can be used seamlessly from anywhere and cater to their DIY mentality. This creates opportunities and future options, especially for modern HR work. <\/p>\n\n\n\n

A large part of the HR department’s working time is spent updating this data and processing employee inquiries, such as changes to personnel master data in the event of relocation, marriage or a change of bank. They are also responsible for providing and filing documents such as salary statements and certificates of incapacity for work – a time-consuming task that should not be underestimated.<\/p>\n\n\n\n

One solution is employee self-service (ESS) portals<\/a>. Be it for employees<\/strong> and staff <\/strong>who use Employee Self-Services to take care of the majority of tasks or concerns themselves. Or for the HR team itself<\/strong>, which saves an enormous amount of time thanks to HR Self-Services. Modern HR teams use this time buffer for the tasks in human resources that are really important, such as strategic HR management or recruiting, etc.<\/p>\n\n\n\n

But what lies behind these HR self-service technologies<\/mark>? How can they be used in different areas of HR work? Find out more about the inspiring possibilities of these technologies. Stay tuned: For the step into the transformation towards HR 4.0.<\/p>\n\n\n

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Definition: What is employee self-service?<\/h3>\n\n\n\n

Employee self-services \u2013 ESS<\/mark> for short \u2013 allow employees to view and manage their working hours, vacation days and absences. They can also access their digital personnel file and make changes to personal data, such as address or account changes, etc. So employee self-service means self-management<\/strong>. Such HR self-services are usually provided by special HR software<\/a>.<\/p>\n\n<\/div>\n\n\n

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employee self-services \u2013 ready to go without data migration<\/h2>\n\n\n\n

The portal is simply placed over the existing systems, such as the HR software, archives or other systems, and accesses the defined documents that are stored there. Therefore, no data migration is required. The documents are made available in the portal without the user having direct access to the original archive system. This eliminates the need for additional accounts and avoids unnecessary IT costs and administrative overheads. Moreover, the relevant documents do not have to be uploaded to another system, i.e. the portal, and therefore maintained in several systems; instead, a \u201csingle source of truth\u201d is available, i.e. just one database with which everyone works.<\/p>\n\n\n\n

Portals offer precise authorization concepts to ensure that employees are only able to access the data and documents that are intended for them and that the data protection regulations are complied with. While sensitive documents such as salary slips can only be accessed by the employee they concern, employment certificates and references, for example, can also be made available to superiors.<\/p>\n\n\n\n

Documents that can be made available via a self-service portal<\/h2>\n\n\n\n