{"id":221115,"date":"2025-11-10T15:44:56","date_gmt":"2025-11-10T14:44:56","guid":{"rendered":"https:\/\/easy-software.com\/?p=221115"},"modified":"2025-11-10T15:48:40","modified_gmt":"2025-11-10T14:48:40","slug":"intelligent-document-processing-explained-simply","status":"publish","type":"post","link":"https:\/\/easy-software.com\/en\/newsroom\/intelligent-document-processing-explained-simply\/","title":{"rendered":"Intelligent Document Processing Explained Simply"},"content":{"rendered":"<div class=\"gb-container gb-container-bff3e728\">\n<div class=\"gb-container gb-container-21f239a0\">\n<div class=\"gb-grid-wrapper gb-grid-wrapper-21d3b66e\">\n<div class=\"gb-grid-column gb-grid-column-8f04805b\"><div class=\"gb-container gb-container-8f04805b\">\n\n<p>Especially in departments like administration, finance, or customer service, companies handle a daily flood of information.<\/p>\n\n\n\n<p><strong>But who still relies on manual data entry?<\/strong><\/p>\n\n\n\n<p>Modern organizations use <strong>Intelligent Document Processing (IDP)<\/strong> to automatically capture, analyze, and process documents. This approach saves time, reduces error rates, and frees up resources for tasks that truly add value.<\/p>\n\n\n\n<p><mark class=\"has-inline-color has-marker-text-color\"><strong>What You&#8217;ll Learn in This Article<\/strong>:<\/mark><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What <mark class=\"has-inline-color has-marker-text-color\">Intelligent Document Processing<\/mark> (IDP) really means<\/li>\n\n\n\n<li>How the<mark class=\"has-inline-color has-marker-text-color\"> technology works <\/mark>behind the scenes<\/li>\n\n\n\n<li>What <mark class=\"has-inline-color has-marker-text-color\">benefits<\/mark> <mark class=\"has-inline-color has-marker-text-color\">it<\/mark> <mark class=\"has-inline-color has-marker-text-color\">brings<\/mark> to your business<\/li>\n\n\n\n<li>And <mark class=\"has-inline-color has-marker-text-color\">which industrie<\/mark>s rely on it most<\/li>\n<\/ul>\n\n\n<div class=\"gb-container gb-container-af709960\">\n<div class=\"gb-container 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d=\"M132,83.8c1.4,1.7,2.7,3.4,4,5c0,0,0,0,0,0c0.1,0.2,0.2,0.3,0.4,0.5c0.2,0.3,0.4,0.6,0.6,0.9\n\t\t\tc0.3,0.4,0.6,0.9,0.9,1.4c0.9,1.5,2.9,2.1,4.4,1.2c1.5-0.9,2.1-2.9,1.2-4.4c-1.7-2.7-3.8-5.1-5.8-7.6c-3.2-4-6.5-7.9-9.7-11.8\n\t\t\tc-7.2-8.6-14.5-17.1-21.7-25.7c-2.4-2.9-4.9-5.7-7.2-8.6c-1.1-1.4-3.5-1.1-4.6,0c-1.4,1.4-1.1,3.2,0,4.6\n\t\t\tc5.1,6.5,10.7,12.8,16,19.1C117.8,66.7,125,75.2,132,83.8z\" fill=\"#1D1D1B\"><\/path>\n\t\t<path d=\"M26.4,117.2c14.9,7.8,30.2,14.8,45.9,20.9c4.5,1.8,8.9,3.4,13.4,5.1c1.6,0.6,3.6-0.6,4-2.3\n\t\t\tc0.4-1.8-0.6-3.4-2.3-4C72,131.3,57,125,42.2,117.8c-4.2-2-8.3-4.1-12.5-6.3c-1.6-0.8-3.5-0.4-4.4,1.2\n\t\t\tC24.4,114.2,24.9,116.3,26.4,117.2z\" fill=\"#1D1D1B\"><\/path>\n\t\t<path d=\"M17.3,216.2C17.3,216.2,17.3,216.2,17.3,216.2C17.3,216.2,17.3,216.2,17.3,216.2\n\t\t\tC17.3,216.2,17.3,216.2,17.3,216.2z\" fill=\"#1D1D1B\"><\/path>\n\t\t<path d=\"M86.7,202.7c-8.2,1.7-16.4,3.4-24.7,5.1c-11.8,2.4-23.7,4.8-35.6,6.9c-2.4,0.4-4.8,0.8-7.2,1.2\n\t\t\tc-0.5,0.1-1,0.1-1.5,0.2c-0.1,0-0.3,0-0.4,0.1c0.2,0,0.3,0,0,0c-0.1,0-0.2,0-0.3,0c0.1,0,0.2,0,0.3,0c0,0-0.1,0-0.1,0\n\t\t\tc-0.7,0.1-1.3,0.2-2,0.2c-1.7,0.1-3.3,1.4-3.2,3.2c0.1,1.7,1.4,3.4,3.2,3.2c3.7-0.3,7.3-1,10.9-1.6c5.5-1,11.1-2,16.6-3.1\n\t\t\tc11.7-2.3,23.4-4.7,35.1-7.1c3.5-0.7,7.1-1.5,10.6-2.2c1.7-0.4,2.7-2.4,2.3-4C90.2,203.2,88.4,202.3,86.7,202.7z\" fill=\"#1D1D1B\"><\/path>\n\t\n\n<\/svg>\n<\/span><\/p>\n\n\n\n<h2 class=\"gb-headline gb-headline-ee18a451 gb-headline-text gb-headline-small\">What Is Intelligent Document Processing?<\/h2>\n\n\n\n<p><strong>Intelligent Document Processing (IDP)<\/strong> refers to the automated capture, classification, and processing of documents using advanced technologies. These include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Artificial Intelligence (AI)<\/strong><\/li>\n\n\n\n<li><strong>Machine Learning (ML)<\/strong><\/li>\n\n\n\n<li><strong>Natural Language Processing (NLP)<\/strong><\/li>\n\n\n\n<li><strong>Optical Character Recognition (OCR)<\/strong><\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-headline gb-headline-ac6c5b15 gb-headline-text gb-headline-small\"><strong>Short Definition<\/strong><\/h3>\n\n\n\n<p><blockquote><p>Intelligent Document Processing is AI-powered document handling that automatically identifies, understands, and transforms unstructured content into structured data<\/p><\/blockquote><\/p>\n\n<\/div>\n<\/div>\n\n\n<h2 class=\"gb-headline gb-headline-5f88a45e gb-headline-text gb-headline-medium\">How Does Intelligent Document Processing Work in Practice?<\/h2>\n\n\n\n<p><strong>Intelligent Document Processing (IDP)<\/strong> accompanies a document from the moment it enters the system all the way to archiving, fully automated and without manual intervention. The process follows five clearly defined steps that can be flexibly adapted to different document types and business workflows.<\/p>\n\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-a7a1ac98\">\n<div class=\"gb-grid-column gb-grid-column-e4008668\"><div class=\"gb-container gb-container-e4008668\">\n<div class=\"gb-container gb-container-e4db9db9\">\n\n<div class=\"gb-headline gb-headline-ec25f5c7 gb-headline-text\">1<\/div>\n\n<\/div>\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"579\" height=\"475\" src=\"https:\/\/easy-software.com\/wp-content\/uploads\/idp-intelligent-document-processing-detect-documenents-step-1.png\" alt=\"Step 1 in IDP starts with the technical identification of the document.\" class=\"wp-image-221468\"\/><\/figure>\n\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-2a331820\"><div class=\"gb-container gb-container-2a331820\">\n\n<p>The IDP process begins with the technical identification of the document. The system detects the file type based on characteristics like file extensions or so-called <em>magic bytes<\/em>, distinctive byte sequences at the beginning of a file.<\/p>\n\n\n\n<p>This rule-based method is fast, resource-efficient, and reliable. It\u2019s ideal for pre-sorting large volumes of documents, such as in email inboxes or <a href=\"https:\/\/easy-software.com\/en\/documentmanagement-system\/\">document management systems<\/a>. It also lays the foundation for the next step.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-944b3d57\">\n<div class=\"gb-grid-column gb-grid-column-e8163c04\"><div class=\"gb-container gb-container-e8163c04\">\n<div class=\"gb-container gb-container-3ec2740c\">\n\n<div class=\"gb-headline gb-headline-fecc3b15 gb-headline-text\">2<\/div>\n\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"578\" height=\"475\" src=\"https:\/\/easy-software.com\/wp-content\/uploads\/idp-intelligent-document-processing-classifying-step-2.png\" alt=\"Step 2 in IDP: 2. Document Classification and Understanding Content.\" class=\"wp-image-221469\"\/><\/figure><\/div>\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-7291c712\"><div class=\"gb-container gb-container-7291c712\">\n\n<p>Next, the system analyzes the document\u2019s content using <strong>Machine Learning (ML)<\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>ML models detect patterns, keywords, and semantic structures, regardless of layout, language, or format.<\/li>\n<\/ul>\n\n\n\n<p><strong>Goal:<\/strong> Identify the document type and its purpose.<\/p>\n\n\n\n<p><strong>Example:<\/strong> The system determines whether it\u2019s an invoice, a contract, or a cancellation notice and routes it to the appropriate workflow.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-263c0361\">\n<div class=\"gb-grid-column gb-grid-column-abdbe813\"><div class=\"gb-container gb-container-abdbe813\">\n<div class=\"gb-container gb-container-7dffb56e\">\n\n<div class=\"gb-headline gb-headline-bb604af4 gb-headline-text\">3<\/div>\n\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"579\" height=\"475\" src=\"https:\/\/easy-software.com\/wp-content\/uploads\/idp-intelligent-document-processing-extracting-date-step-3.png\" alt=\"IDP's Step 3: Extract Data from Documents.\" class=\"wp-image-221470\"\/><\/figure><\/div>\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-dec1c4d0\"><div class=\"gb-container gb-container-dec1c4d0\">\n\n<p>Once the document type is known, the system begins extracting data.<br>It pulls out specific information such as amounts, customer IDs, or contract detail, even from scanned documents using <a href=\"https:\/\/easy-software.com\/en\/glossary\/ocr\/\">Optical Character Recognition (OCR)<\/a>.<\/p>\n\n\n\n<p>Several techniques are used for extraction:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Named Entity Recognition (NER):<\/strong> Identifies names, locations, or amounts<\/li>\n\n\n\n<li><strong>Rule-based logic:<\/strong> Applies predefined patterns<\/li>\n\n\n\n<li><strong>Large Language Models (LLMs):<\/strong> Semantically analyze unstructured content<\/li>\n<\/ul>\n\n\n\n<p><strong>Example:<\/strong> From the sentence \u201cWe are terminating the contract as of 09\/30\/2025,\u201d the system automatically extracts the termination date and contract reference<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-b29cec01\">\n<div class=\"gb-grid-column gb-grid-column-8659bd65\"><div class=\"gb-container gb-container-8659bd65\">\n<div class=\"gb-container gb-container-ac443754\">\n\n<div class=\"gb-headline gb-headline-573d36df gb-headline-text\">4<\/div>\n\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"578\" height=\"475\" src=\"https:\/\/easy-software.com\/wp-content\/uploads\/idp-intelligent-document-processing-indexing-step-4.png\" alt=\"Step 4 in IDP: Indexing the Document\" class=\"wp-image-221471\"\/><\/figure><\/div>\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-e1a5e3aa\"><div class=\"gb-container gb-container-e1a5e3aa\">\n\n<p>The extracted data is stored in a structured format and enriched with metadata, such as document type, date, or customer number.<\/p>\n\n\n\n<p><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-marker-text-color\">This makes content easily searchable\u2014for both humans and IT systems.<\/mark><\/p>\n\n\n\n<p><strong>Example:<\/strong> An incoming invoice is tagged with metadata like \u201cinvoice number,\u201d \u201cinvoice date,\u201d and \u201ccustomer XY,\u201d making it retrievable via these parameters.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-e76f31f5\">\n<div class=\"gb-grid-column gb-grid-column-c0dc9eba\"><div class=\"gb-container gb-container-c0dc9eba\">\n<div class=\"gb-container gb-container-e09789cf\">\n\n<div class=\"gb-headline gb-headline-d0ddd3dd gb-headline-text\">5<\/div>\n\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"579\" height=\"475\" src=\"https:\/\/easy-software.com\/wp-content\/uploads\/idp-intelligent-document-processing-automated-workflows-step-5.png\" alt=\"Step 5 in IDP: Documents are routed through Workflows to their Destination.\" class=\"wp-image-221472\"\/><\/figure><\/div>\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-216d33d9\"><div class=\"gb-container gb-container-216d33d9\">\n\n<p>Once indexed, the system takes over further processing.<br>Automated workflows determine what happens next, such as review, approval, or forwarding.<\/p>\n\n\n\n<p>Typical workflows in IDP include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Review processes<\/strong> (e.g., invoice validation by accounting)<\/li>\n\n\n\n<li><strong>Approvals<\/strong> (e.g., contract release by supervisors)<\/li>\n\n\n\n<li><strong>Forwarding<\/strong> (e.g., to departments or external systems)<\/li>\n<\/ul>\n\n\n\n<p>Modern IDP systems integrate seamlessly into existing process landscapes, such as ERP, CRM, or DMS platforms, ensuring smooth, media-free operations.<\/p>\n\n\n\n<p><strong>Example:<\/strong> A cancellation notice is automatically assigned to customer service, complete with all relevant data.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"gb-grid-wrapper gb-grid-wrapper-d504b50c\">\n<div class=\"gb-grid-column gb-grid-column-a2fc9f40\"><div class=\"gb-container gb-container-a2fc9f40\">\n<div class=\"gb-container gb-container-70321e67\">\n\n<div class=\"gb-headline gb-headline-0fe43f80 gb-headline-text\">6<\/div>\n\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img decoding=\"async\" width=\"578\" height=\"475\" src=\"https:\/\/easy-software.com\/wp-content\/uploads\/idp-intelligent-document-processing-archiving-step-6.png\" alt=\"Step 6 in IDP: Archiving of Documents.\" class=\"wp-image-221473\"\/><\/figure><\/div>\n<\/div><\/div>\n\n<div class=\"gb-grid-column gb-grid-column-29d82f6f\"><div class=\"gb-container gb-container-29d82f6f\">\n\n<p>The final step in intelligent document processing is archiving.<br>Processed documents and metadata are securely stored usually in a digital archive system. Access is restricted to authorized users, and any changes are transparently documented.<\/p>\n\n\n\n<p>Typical workflows in IDP include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Review processes<\/strong> (e.g., invoice validation by accounting)<\/li>\n\n\n\n<li><strong>Approvals<\/strong> (e.g., contract release by supervisors)<\/li>\n\n\n\n<li><strong>Forwarding<\/strong> (e.g., to departments or external systems)<\/li>\n<\/ul>\n\n\n\n<p><a href=\"https:\/\/easy-software.com\/en\/archiving\/\">Archiving<\/a> ensures that information remains available and traceable, even years later.<\/p>\n\n\n\n<p><strong>Example:<\/strong> A signed contract is automatically archived and remains accessible at any time\u2014including its full editing history.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n<div style=\"height:40px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"gb-headline gb-headline-75d213f8 gb-headline-text gb-headline-medium gb-headline-medium\">Benefits of Intelligent Document Processing<\/h2>\n\n\n\n<p>IDP isn\u2019t just a technical upgrade, because it delivers measurable value across departments. Here\u2019s what makes it so impactful::<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Time Savings<\/strong>: <br>Documents are processed in seconds instead of minutes. Manual tasks like sorting, typing, or forwarding are eliminated. AI takes over.<\/li>\n\n\n\n<li><strong>Fewer Errors<\/strong>:<br>AI-powered analysis reduces typos, duplicates, and misclassifications. Especially with<mark class=\"has-inline-color has-marker-text-color\"> large data volumes<\/mark>, <mark class=\"has-inline-color has-marker-text-color\">quality improves significantly<\/mark>.<\/li>\n\n\n\n<li><strong>Scalability<\/strong>:<br>Whether you&#8217;re handling 100 or 100,000 documents: IDP systems scale effortlessly. Processing remains stable and high-performing, even under heavy load.<\/li>\n\n\n\n<li><strong>Compliance<\/strong><br>Automated processes can be documented and audited, supporting legal and regulatory requirements like GDPR or tax regulations.<\/li>\n\n\n\n<li><strong>Faster Response Times<\/strong><br>Information becomes instantly available, enabling quicker decisions and better customer service.<\/li>\n\n\n\n<li><strong>Seamless System Integration:<\/strong><br>IDP integrates smoothly into existing IT landscapes, such as ERP, CRM, or accounting systems. No media disruptions, no extra effort.<\/li>\n\n\n\n<li><strong>Knowledge Gains<\/strong>:<br>Structured data analysis reveals trends, patterns, and optimization potential. This turns everyday documents into strategic insights.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"gb-headline gb-headline-ec4df682 gb-headline-text gb-headline-medium gb-headline-medium\">4 Industries<br>\u2013 4 Strong Use Cases<\/h2>\n\n\n\n<p>Intelligent Document Processing (IDP) isn\u2019t a one-size-fits-all solution. But in sectors where large volumes of documents are handled daily, it unfolds its full potential. These four industries benefit especially from its capabilities:<\/p>\n\n\n\n<h3 class=\"gb-headline gb-headline-2fe36d1f gb-headline-text gb-headline-medium\">Logistics and Supply Chain:<br>Speed and Accuracy in Document Flow<\/h3>\n\n\n\n<p>In logistics, every minute and every document counts: Delivery notes, freight documents, customs papers, and shipping labels must be processed quickly and accurately. The challenge in procurement processes? A wide variety of formats, languages, and structures.<\/p>\n\n\n\n<p><strong>IDP brings order to the document chaos:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Automatic classification and data extraction<\/li>\n\n\n\n<li>Direct transfer of relevant information to ERP systems<\/li>\n\n\n\n<li>No manual typing, no media disruptions<\/li>\n<\/ul>\n\n\n\n<p><strong>Example:<\/strong> A freight document is automatically identified, the delivery address is extracted, and the document is assigned to the correct transport order.<\/p>\n\n\n\n<h3 class=\"gb-headline gb-headline-4e47295b gb-headline-text gb-headline-medium gb-headline-medium\">Legal Sector and Law Firms:<br>Deadlines, Wordings, and Facts<\/h3>\n\n\n\n<p>Legal documents are complex, often lengthy, filled with technical terminology, and highly sensitive. Contracts, pleadings, or court rulings must not only be read but also understood and accurately categorized.<\/p>\n\n\n\n<p><strong><strong>IDP brings structure to legal workflows.<\/strong><\/strong><br>Through semantic analysis, the system identifies document types, extracts deadlines, and pinpoints relevant sections, such as termination dates or contract clauses<\/p>\n\n\n\n<p><strong>Example:<\/strong> A letter containing the sentence \u201cWe are terminating the contract as of 09\/30\/2025\u201d is automatically classified as a termination notice and entered into the deadline management system.<\/p>\n\n\n\n<h3 class=\"gb-headline gb-headline-99dcae26 gb-headline-text gb-headline-medium gb-headline-medium\">Finance and Insurance:<br>Standardized, but Far from Simple<\/h3>\n\n\n\n<p>Whether it\u2019s account openings, loan agreements, or claims report: documents in finance and insurance often look similar on the surface but differ significantly in content. Manual processing takes time and increases the risk of errors.<\/p>\n\n\n\n<p><strong>IDP brings clarity and speed to the process.<\/strong><br>Using rule-based logic and AI-powered techniques, documents are reliably identified, key data is extracted, and information is transferred directly into specialized systems.<\/p>\n\n\n\n<p><strong>Example:<\/strong> A claims report is automatically processed\u2014including extraction of claim amount, customer details, and contract number.<\/p>\n\n\n\n<h3 class=\"gb-headline gb-headline-b7b28675 gb-headline-text gb-headline-medium gb-headline-medium\">Customer Service and Call Centers:<br>Understanding Requests, Triggering Processes<\/h3>\n\n\n\n<p>Emails, chat transcripts, forms: customer service teams deal with a wide range of communication formats. Fast response times and accurate handling are key. But the content is often <strong>unstructured<\/strong> and <strong>hard to categorize<\/strong>.<\/p>\n\n\n\n<p><strong><strong><strong>IDP makes communication machine-readable and adds context<\/strong><\/strong><\/strong>.<br>The system identifies the customer\u2019s request, classifies it, and automatically routes it to the appropriate team, complete with all relevant information.<\/p>\n\n\n\n<p><strong>Example:<\/strong> An email with the subject line \u201cIncorrect invoice\u201d is recognized as a complaint and immediately assigned to the responsible support team.<br><\/p>\n\n\n\n<h2 class=\"gb-headline gb-headline-15a19290 gb-headline-text gb-headline-medium gb-headline-medium\">Intelligent Document Processing \u2013 Made Easy with ease<\/h2>\n\n\n\n<p>With <strong>Intelligent Document Processing (IDP)<\/strong> from <em>easy<\/em>, you lay the foundation for seamless, digital business processes. The solution automatically identifies document content, processes it in context, and routes it to the right destination\u2014without any manual steps.<\/p>\n\n\n\n<p>Whether in contract<strong> <\/strong>management, invoice processing, or HR workflows: IDP accelerates operations, reduces errors, and improves collaboration.<br>And it works across locations, departments, and systems.<\/p>\n\n\n\n<p><strong>This turns document knowledge into actionable process intelligence.<\/strong><\/p>\n\n\n\n<h3 class=\"gb-headline gb-headline-50606562 gb-headline-text gb-headline-medium gb-headline-medium\">Turning Effort into Progress<\/h3>\n\n\n\n<p>With <strong>Intelligent Document Processing (IDP)<\/strong> from <em>easy<\/em>, you create the foundation for<strong> end-to-end <\/strong>digital <strong>business processes.<\/strong> The solution automatically identifies content, processes it in context, and routes it precisely, without any manual steps.<\/p>\n\n\n\n<p>And it works across locations, departments, and systems. This transforms document knowledge into actionable process intelligence.<\/p>\n\n\n\n<p><strong>This transforms document knowledge into actionable process intelligence<\/strong>.<\/p>\n\n\n\n<h2 class=\"gb-headline gb-headline-213ffa1c gb-headline-text gb-headline-medium\"><strong>&nbsp;FAQ on Intelligent Document Processing<\/strong><\/h2>\n\n\n<div class=\"gb-container gb-container-1be7b817 gb-accordion\" data-accordion-multiple-open>\n<div class=\"gb-container gb-container-5f80bc50 gb-accordion__item gb-accordion__item-open\" data-transition=\"slide\">\n<div class=\"gb-container gb-container-5eac59d8 gb-accordion__toggle gb-block-is-current\" id=\"gb-accordion-toggle-5eac59d8\" role=\"button\" tabindex=\"0\">\n\n<h3 class=\"gb-headline gb-headline-960f94ed gb-headline-x-small gb-headline-x-small\">What types of documents does the product recognize and process?<\/h3>\n\n<\/div>\n\n<div id=\"gb-accordion-content-6c2b8ff8\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-6c2b8ff8\">\n\n<p>A solution like <em>easy archive<\/em> is designed to automatically identify and process a wide range of document type, up to 600 formats, including both structured and unstructured content.<\/p>\n\n\n\n<p>The recognition process is fully automated and relies on technical attributes, semantic patterns, and AI-powered analysis. Typical document categories include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Business documents<\/strong><br>Invoices, quotes, delivery notes, purchase orders, contracts, payment reminders<\/li>\n\n\n\n<li><strong>Communication documents<\/strong><br>Emails, letters, forms, complaints, cancellations<\/li>\n\n\n\n<li><strong>Legal documents<\/strong><br>Powers of attorney, agreements, court rulings, legal briefs<\/li>\n\n\n\n<li><strong>Financial documents<\/strong><br>Bank statements, loan agreements, tax notices, damage reports<\/li>\n\n\n\n<li><strong>Logistics documents<\/strong><br>Bills of lading, customs forms, shipping labels, delivery notifications<\/li>\n\n\n\n<li><strong>Technical documents<\/strong><br>Manuals, specifications, test reports, maintenance logs<\/li>\n<\/ul>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-950a0758 gb-accordion__item\" data-transition=\"slide\">\n<div class=\"gb-container gb-container-041e55d8 gb-accordion__toggle\" id=\"gb-accordion-toggle-041e55d8\" role=\"button\" tabindex=\"0\">\n\n<h3 class=\"gb-headline gb-headline-df6d8a2f gb-headline-x-small gb-headline-x-small\">How does the solution ensure the accuracy of extracted data?<\/h3>\n\n<\/div>\n\n<div id=\"gb-accordion-content-fa4de532\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-fa4de532\">\n\n<p>Intelligent Document Processing (IDP) systems combine <strong>technical validation mechanisms<\/strong> with <strong>process-level safeguards<\/strong> to ensure the reliability of extracted information.<\/p>\n\n\n\n<p>What does that mean in practice?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The system checks data using rule-based logic, confidence scores, and AI-based plausibility checks.<\/li>\n\n\n\n<li>If uncertainties remain, the IDP engine can cross-reference the data with existing records in the ERP system.<\/li>\n\n\n\n<li>And if doubts persist even after that? The smart document processing system flags the issue, so users can intervene before errors slip through.<\/li>\n<\/ul>\n\n\n\n<p>This layered approach ensures high data quality, even in complex document scenarios.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-04d37d26 gb-accordion__item\" data-transition=\"slide\">\n<div class=\"gb-container gb-container-365b9f3b gb-accordion__toggle\" id=\"gb-accordion-toggle-365b9f3b\" role=\"button\" tabindex=\"0\">\n\n<h3 class=\"gb-headline gb-headline-bf5823c4 gb-headline-x-small gb-headline-x-small\">How is master data transferred into the product?<\/h3>\n\n<\/div>\n\n<div id=\"gb-accordion-content-696e2fb5\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-696e2fb5\">\n\n<p>Integration is handled via interfaces to ERP, CRM, or accounting systems such as SAP or Microsoft Dynamics.<\/p>\n\n\n\n<p>Here\u2019s how it works:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Master data is transferred to the IDP system via <strong>APIs (Application Programming Interfaces)<\/strong> or <strong>web services<\/strong>.<\/li>\n\n\n\n<li>The data is either synced regularly or retrieved on demand.<\/li>\n\n\n\n<li>Any changes to master data immediately impact document processing.<\/li>\n<\/ul>\n\n\n\n<p><strong>Example:<\/strong><br>When processing an invoice, the IDP system checks the supplier number against the ERP master record and automatically verifies whether the data is valid.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-cf90e68d gb-accordion__item\" data-transition=\"slide\">\n<div class=\"gb-container gb-container-6a707334 gb-accordion__toggle\" id=\"gb-accordion-toggle-6a707334\" role=\"button\" tabindex=\"0\">\n\n<h3 class=\"gb-headline gb-headline-c5ea29b6 gb-headline-x-small gb-headline-x-small\">What languages does the product support?<\/h3>\n\n<\/div>\n\n<div id=\"gb-accordion-content-b0427a27\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-b0427a27\">\n\n<p>By default, <em>easy<\/em> supports <strong>German and English<\/strong>. Additional languages can be added based on individual customer requirements.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-917eea4e gb-accordion__item\" data-transition=\"slide\">\n<div class=\"gb-container gb-container-c24a3d8b gb-accordion__toggle\" id=\"gb-accordion-toggle-c24a3d8b\" role=\"button\" tabindex=\"0\">\n\n<h3 class=\"gb-headline gb-headline-5dad4ba7 gb-headline-x-small gb-headline-x-small\">Can I integrate the product into other systems?<\/h3>\n\n<\/div>\n\n<div id=\"gb-accordion-content-440a606c\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-440a606c\">\n\n<p>Absolutely. Integration is straightforward and based on <strong>standardized interfaces<\/strong> such as REST APIs and web services.<br>The <em>easy<\/em> solution connects seamlessly with leading platforms like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>SAP ERP<\/li>\n\n\n\n<li>Microsoft Dynamics 365 Business Central<\/li>\n\n\n\n<li>And many others<\/li>\n<\/ul>\n\n\n\n<p>This ensures that the IDP solution becomes a <strong>native part of your existing IT landscape<\/strong>, enabling end-to-end processes without media disruptions or manual handoffs..<\/p>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-496f5241 gb-accordion__item gb-accordion__item-open\" data-transition=\"slide\">\n<div class=\"gb-container gb-container-e5ad0dc3 gb-accordion__toggle gb-block-is-current\" id=\"gb-accordion-toggle-e5ad0dc3\" role=\"button\" tabindex=\"0\">\n\n<h3 class=\"gb-headline gb-headline-6bf6c5e0 gb-headline-x-small gb-headline-x-small\">Is my data secure?<\/h3>\n\n<\/div>\n\n<div id=\"gb-accordion-content-8217cb24\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-8217cb24\">\n\n<p><strong>Yes \u2013 <strong>and verifiably so<\/strong>.<\/strong><br>At <em>easy<\/em>, data security isn\u2019t an afterthought. It\u2019s a core part of the system architecture. The principle of <strong>Privacy by Design<\/strong> ensures that data protection is embedded from the ground up, technically and conceptually.<\/p>\n\n\n\n<p><strong>What makes the solution particularly trustworthy?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>\u201eSoftware Made in Germany\u201c<\/strong>: Developed entirely in Germany, with a strong focus on quality, security, and reliability.<\/li>\n\n\n\n<li><strong>\u201e<strong>Software Hosted in Germany<\/strong>\u201c<\/strong>: Operated in certified German data centers, fully compliant with strict national data protection laws.<\/li>\n\n\n\n<li><strong><strong>SAP Certification<\/strong><\/strong>: Our <em>easy for SAP Solutions<\/em> products are officially certified by SAP, ensuring stable integration and maximum compatibility.<\/li>\n\n\n\n<li><strong><strong><a href=\"https:\/\/easy-software.com\/en\/glossary\/idw-ps-880\/\">IDW PS 880 Audit<\/a><\/strong><\/strong>: Independent auditors have confirmed compliance with <strong>GoBD<\/strong> (German principles for proper accounting). The audit certifies that the solution supports legally compliant, traceable, and audit-proof electronic archiving.<\/li>\n<\/ul>\n\n\n\n<p><strong>What does this mean for your organization?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>GDPR-compliant<\/strong> processing of sensitive documents<\/li>\n\n\n\n<li><strong>Hosting<\/strong> in <strong>ISO-certified<\/strong> <strong>data centers<\/strong><\/li>\n\n\n\n<li><strong>Audit-proof <\/strong>and <strong>GoBD-compliant<\/strong> archiving with transparent access controls<\/li>\n\n\n\n<li><strong>Reliable interfaces<\/strong> to <strong>SAP<\/strong> <strong>systems<\/strong><\/li>\n<\/ul>\n\n<\/div><\/div>\n<\/div>\n\n<div class=\"gb-container gb-container-57bd3cf8 gb-accordion__item\" data-transition=\"slide\">\n<div class=\"gb-container gb-container-0bcf41b6 gb-accordion__toggle\" id=\"gb-accordion-toggle-0bcf41b6\" role=\"button\" tabindex=\"0\">\n\n<h3 class=\"gb-headline gb-headline-0ca72e3e gb-headline-x-small gb-headline-x-small\">What\u2019s the difference between idp and Automated Document Processing?<\/h3>\n\n<\/div>\n\n<div id=\"gb-accordion-content-c7557d69\" class=\"gb-accordion__content\"><div class=\"gb-container gb-container-c7557d69\">\n\n<p><strong>Automated Document Processing (ADP)<\/strong> refers to traditional, rule-based automation. It uses predefined workflows to capture, classify, and route documents, typically via OCR (Optical Character Recognition) and fixed field mapping rules.<\/p>\n\n\n\n<p><strong>Intelligent Document Processing (IDP)<\/strong> goes further. It leverages <strong>AI technologies<\/strong> like <strong>Machine Learning (ML)<\/strong> and <strong>Natural Language Processing (NLP)<\/strong>. The system learns from examples, understands content in context, and adapts flexibly to new document types or phrasing.<\/p>\n\n\n\n<p><strong>In short<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><mark class=\"has-inline-color has-marker-text-color\">ADP follows rules.<\/mark><\/strong><\/li>\n\n\n\n<li><strong><mark class=\"has-inline-color has-marker-text-color\">IDP understands meaning<\/mark><\/strong>.<\/li>\n<\/ul>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Whether it&#8217;s an invoice, a contract, or a customer inquiry, documents are the backbone of countless business processes. <\/p>\n","protected":false},"author":62,"featured_media":221119,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[1910,437,1531,448],"tags":[],"download_type":[],"class_list":["post-221115","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-payable","category-blog","category-contract-management","category-document-management","no-featured-image-padding","resize-featured-image"],"acf":[],"_links":{"self":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/posts\/221115","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/users\/62"}],"replies":[{"embeddable":true,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/comments?post=221115"}],"version-history":[{"count":5,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/posts\/221115\/revisions"}],"predecessor-version":[{"id":221476,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/posts\/221115\/revisions\/221476"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/media\/221119"}],"wp:attachment":[{"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/media?parent=221115"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/categories?post=221115"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/tags?post=221115"},{"taxonomy":"download_type","embeddable":true,"href":"https:\/\/easy-software.com\/en\/wp-json\/wp\/v2\/download_type?post=221115"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}