easy hr
This is intelligent HR management software that covers the entire employee lifecycle.
The digital personnel file securely and centrally consolidates employee information
Built-in data protection and privacy compliant data deletion policies ensure compliance
Decide where to store your data: on-premises, in the cloud, or in a secure combination of both
Workflow and self-service tools free up time for strategic HR work
easy hr in a Minute
easy hr stores every document and every personnel file in compliance with data protection regulations. With self-services, your employees can access personnel documents and submit information at any time.
Features
Digital Personnel File: Data Protection Built In from the Start
easy hr is especially optimised for medium-sized companies that are facing increasing complexity. It offers the right HR management features to streamline workflows and eliminate manual bottlenecks. Combining innovation (AI) with certified security, the solution prevents your HR team from being overwhelmed by administrative burdens. easy hr acts as your digital assistant, breaking down administrative barriers so you can focus on valuable tasks.
- Digital personnel files with an expandable file structure
- Secure access control and a robust, flexible authorisation system
- An intuitive user interface allows departments to administer the file
- AI-powered data extraction from PDFs or Word documents
- Reliable reminders for events and to-dos
- Job posting and applicant management
- Training, continuing education, and seminar management
- Employee self-service portal
Digital personnel file
With easy hr, all of your employee information is stored securely and organised. At the heart of the solution is the digital personnel file, which structures all documents.
Central digital personnel file
Secure employee data
Structured document management
Job postings and templates
Create high-quality job postings directly from your job descriptions. With pre-designed templates, you can publish them immediately on job boards or your website, ensuring a consistently high quality.
Job posting templates
Consistent quality
Quick publication
Process applications efficiently
Thanks to AI-powered data extraction, easy hr automatically parses resumes in PDF or Word formats. Information such as names, qualifications, and other details is automatically recognised and stored in the correct fields. This removes the burden of manual data entry. This saves valuable time and prevents data entry errors.
AI-powered application data capture
Automatic data extraction
Time-saving data capture
On-the-go access
PDF documents, such as employment contracts and performance reviews, are always displayed within the file, allowing you to gain instant, on-the-go access to critical documents. With easy hr, you can ensure maximum efficiency throughout the entire process. You always have a complete overview of an employee’s entire career, from hire to retire.
Instant access to documents
Comprehensive employee history
Access them directly from anywhere
smart calendar
easy hr reliably reminds you of important dates, such as deadlines, appointments, birthdays, and anniversaries, so you never miss a thing. With a central dashboard, an HR calendar, and email notifications, you’ll always be reminded of important dates and tasks.
Central HR dashboard
Automatic reminders
Never miss a deadline again
Self-service options for employees
With easy hr, employees can access their documents, submit vacation requests, and file sick leave reports anytime, anywhere. The employee portal and app empower staff and managers to participate directly in HR processes. Employee self-service features significantly reduce the HR department’s workload by handling routine inquiries. An interactive AI chatbot instantly answers employees’ questions and helps them complete simple tasks via text input.
Employee Self-Service
Mobile access
AI chat
manage, educate, train
Get an overview of each employee’s position, development potential, training needs, tenure, salary history, and more. Offer and book seminars and training courses directly through easy hr. Upon completion, certificates are automatically added to digital personnel files. Focus on strategic tasks instead, such as long-term employee development. What are their wishes and goals? We’ve got you covered. Next career steps? Planned. The right training at the right time? Offered.
Targeted employee development
Transparent skills overview
Training management
Privacy by Design
Your sensitive data is in safe hands with easy hr, which meets all the requirements of the Data Protection Regulation. Automated deletion policies, finely granular role-based access control, and a complete audit trail ensure full regulatory compliance in the handling of employee data. Only authorised individuals can view applicant and employee data, and documents are automatically deleted once the required retention period expires. You can quickly adjust access rights in the event of organisational changes.
Data privacy security
Role-based access control
Automated deletion and audit processes
Interfaces
easy hr can be seamlessly integrated with third-party systems you already use, such as SAP, Microsoft Entra ID, and electronic signature solutions, via REST web services. Thanks to state-of-the-art SHA2 encryption and a robust technical foundation, easy hr is secure.
Seamless system integration
Secure REST interfaces
Modern encryption
flexible deployment
Depending on your needs, you can use easy hr in the cloud or on your company’s servers. This allows for flexible budget planning that adapts to your company’s growth.
Cloud or on-premises deployment
Customisable operating models
Secure delivery with customisation options
archiving
Every Personal File Archived by Default
Compliant archiving done easy. Every email, attachment and file is automatically stored in easy archive to ensure you stay compliant and can find everything on demand.
Integrations / Add-ons
easy to connect
easy hr is easily integrated with a wide range of third-party systems.
The add-ons for SAP close your digital gaps in the SAP system and let you keep track – without Excel lists. Involve your managers and employees via self-services.
With the digital personnel file in SAP, you have all personnel information at a glance. Data and documents are stored securely and you use the SAP role concept for efficient assignment of rights.
Information Security & Compliance
easy hr meets the highest standards of information security, data protection, and compliance. The solution is developed and operated on the basis of an ISO/IEC 27001-certified information security management system (ISMS).
The ISO/IEC 27001 certification applies to the development and operation of easy software solutions in accordance with the defined scope of certification. It is not a product-specific individual certificate.
This means the following for our customers:
- Verified security processes for processing and archiving particularly sensitive HR data.
- Strict access and authorisation concepts for personnel files and personal information.
- Documented and auditable processes for legally compliant personnel management.
- Data Protection Regulation (GDPR) compliant processing of sensitive personal data throughout the entire HR lifecycle.
Let’s talk about how easy hr can help you to put the focus back on people
Knowledge Base
Tips for HR
Protecting employee data is complex—but essential. This whitepaper shows how easy hr automates retention and deletion rules, secures personnel files, and ensures compliance effortlessly. Save time. Reduce risk. Stay compliant.
Frequently Asked Questions About easy hr
What is easy hr, and which areas does the software cover?
easy hr is an intelligent HR management software solution that covers the entire employee lifecycle. From initial job postings and applicant tracking to long-term talent development and retirement, easy hr provides all the necessary tools. At its core is the digital personnel file, where all information is stored centrally, securely, and in a structured manner.
What features does the digital personnel file offer?
The digital personnel file consolidates all employee documents and features an expandable file structure with flexible access controls. Employees can access documents such as employment contracts and performance reviews instantly from anywhere. It also includes AI-powered data extraction from documents, reliable appointment reminders, and integrated training and development management.
In what ways does easy hr support recruiting and applicant management?
The software allows users to easily create job postings from position descriptions using templates and publish them on job boards or their own website. The system automatically parses resumes (PDF or Word) and recognizes information such as names and qualifications thanks to AI-powered application processing.
What kinds of documents are processed with AI-powered data extraction?
The AI “reads” resumes in PDF or Word format and automatically imports relevant data, such as names and qualifications, into the system. This eliminates the need for manual data entry.
How does easy hr ensure compliance with data protection regulations?
easy hr is GDPR-compliant and offers automated deletion policies that remove documents once the required retention period has expired. A finely graded, role-based access control system and complete audit trail ensure that only authorized individuals can access sensitive data. The system also operates on the basis of an ISO/IEC 27001-certified information security management system.
How does easy hr handle former employees’ data?
Thanks to the flexible permissions system, access rights can be adjusted quickly when organizational changes occur. easy hr is designed to cover the entire employee lifecycle, including department transfers and former employees. Automated access and deletion policies protect sensitive data by ensuring documents are deleted exactly when the statutory retention periods expire.
What are employee self-services (ESS)?
Employees and managers can be directly integrated into HR processes through a portal or app. Employees can access their documents, submit vacation requests, and report sick leave at any time.
Which operating models are available?
Companies have the freedom to choose their preferred deployment model. easy hr can be operated as a cloud solution, on the company’s own servers, or in a hybrid model. This allows for flexible adaptation to specific IT infrastructures and budget plans.
Can easy hr be integrated into existing IT systems?
Yes, the software can easily integrate with third-party systems via REST web services. Examples include SAP, Microsoft Entra ID, and electronic signature solutions. Special certified add-ons are also available for SAP users to seamlessly integrate the digital personnel file into their existing SAP system.
