{"id":76423,"date":"2023-07-28T15:49:40","date_gmt":"2023-07-28T13:49:40","guid":{"rendered":"https:\/\/easy-software.com\/invoiceprocessing\/"},"modified":"2025-09-19T17:43:49","modified_gmt":"2025-09-19T15:43:49","slug":"accounts-payable-sap","status":"publish","type":"page","link":"https:\/\/easy-software.com\/uk\/easy-invoice\/accounts-payable-sap\/","title":{"rendered":"Accounts Payable Automation SAP"},"content":{"rendered":"
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Add-On<\/mark><\/div>\n\n\n\n

easy invoice<\/mark>
for SAP Solutions<\/em><\/h1>\n\n\n
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Process invoices directly in SAP<\/p>\n\n<\/div>\n<\/div>\n<\/div><\/div>\n\n

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<\/path><\/svg><\/span>Invoice processing directly in the SAP Core \u2013 without interfaces<\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>OCR-supported metadata maintenance \u2013 less manual work<\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Central Fiori worklist with status and exceptions<\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Flexible workflows accelerate approvals<\/span><\/p>\n\n<\/div>\n<\/div><\/div>\n<\/div>\n<\/div><\/div>\n\n

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Add-On<\/mark><\/div>\n\n\n\n

easy contract<\/mark>
for SAP Solutions<\/em><\/h1>\n\n\n
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Vertragsmanagement in SAP clever gestalten.<\/p>\n\n<\/div>\n<\/div>\n\n

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<\/path><\/svg><\/span>Vertragsmanagement direkt in SAP S\/4HANA<\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Alle Vertr\u00e4ge und Dokumente zentral im SAP-System<\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Desktop, Web und mobil \u2013 jederzeit verf\u00fcgbar \u00fcber SAP Fiori<\/span><\/p>\n\n<\/div>\n<\/div><\/div>\n\n

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easy<\/a><\/span>invoice<\/span><\/a><\/mark><\/div>\n\n<\/div><\/div><\/div>\n\n
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\n\nFeatures<\/a>\n\n\n\nBenefits<\/a>\n\n\n\nFAQ<\/a>\n\n<\/div>\n<\/div><\/div><\/div>\n<\/div>\n<\/div><\/div><\/div>\n\n
\n\nrequest your demo<\/span><\/path><\/svg><\/span><\/a>\n\n<\/div><\/div><\/div>\n<\/div>\n\n
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process invoices<\/mark> directly in SAP<\/em><\/h2>\n\n<\/div><\/div>\n\n
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easy invoice for SAP\u00ae<\/sup> Solutions is the efficient solution for digital invoice processing directly in SAP. Paper invoices or electronically received invoices are processed in a uniform, transparent process. After the incoming invoice has been transferred to SAP, processing is largely automated: The invoice documents are archived<\/a> in a compliant manner throughout all processing steps and are available at any time with a single click.<\/p>\n\n\n\nlearn more<\/span><\/path><\/svg><\/span><\/a>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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How easy<\/span><\/mark> helps businesses move forward<\/h2>\n\n<\/div><\/div>\n\n
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Features<\/h2>\n\n\n\n

easy invoice for SAP Solutions for invoice processing in SAP can be implemented quickly and easily thanks to its high degree of standardisation. Companies that already have a scanning solution also benefit from short implementation times, as easy invoice for SAP Solutions can also be connected to other scanning, extraction, and archiving solutions<\/a>.<\/p>\n\n<\/div>\n\n

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Seamless SAP S\/4HANA <\/em>integration<\/h3>\n\n<\/div><\/div>\n\n
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The solution runs directly<\/mark> in your on-premises or private-cloud installation of SAP S\/4HANA and uses established SAP objects and processes in the FI-AP and MM modules. This eliminates the need for additional middleware layers and complex interface projects. The results are stable data flows, reduced IT complexity, and faster time-to-value.<\/p>\n\n\n\n

<\/path><\/svg><\/span>S\/4HANA core<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>FI\u2011AP\/MM integration<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>No additional interfaces<\/strong><\/span><\/p>\n\n<\/div><\/div>\n\n

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Intelligent document capture (OCR<\/em>)<\/h3>\n\n<\/div><\/div>\n\n
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All accounting documents \u2013 such as incoming invoices, credit notes, and advance payments \u2013 are automatically captured and classified. The system checks whether they are available in digital or paper form. Relevant fields such as vendor, date, amount, and PO reference are then validated. Invoice header data and item data is extracted using OCR, and missing metadata is automatically added. A clerk validates the content, with the system learning<\/mark> from corrections and continuously improving its recognition rate. Multi-page documents are automatically separated and assigned. Depending on the quality of the documents, automation levels of up to 90% can be achieved.<\/p>\n\n\n\n

<\/path><\/svg><\/span>OCR recognition<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Master data mapping<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Automation<\/strong><\/span><\/p>\n\n<\/div><\/div>\n\n

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Formal and contextual checks<\/h3>\n\n<\/div><\/div>\n\n
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E-invoices in XML format can also be processed in SAP in compliance with regulations, from receipt to validation. The solution checks formal criteria<\/mark> (mandatory fields, tax logic, duplicate documents) and contextual rules (tolerances, payment terms, account assignment). Predefined workflows support the processing of invoices with and without purchase order references. This minimizes sources of error and significantly reduces queries and clarification cases.<\/p>\n\n\n\n

<\/path><\/svg><\/span>E-invoices<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Predefined invoice workflows<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Tolerance check and duplicate check<\/strong><\/span><\/p>\n\n<\/div><\/div>\n<\/div>\n\n\n

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Central Invoice Cockpit<\/h3>\n\n<\/div><\/div>\n\n
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The Invoice Cockpit provides accounts payable with a central Fiori interface displaying status information, tasks, and exceptions. Context-sensitive actions simplify processing. Dashboards<\/mark> show key figures such as the first-pass rate, throughput time, and cash discount loss. Filters enable transparency down to the document level, allowing bottlenecks to be identified early to be addressed in a targeted manner.<\/p>\n\n\n\n

<\/path><\/svg><\/span>Invoice Cockpit<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Worklist and Drill\u2011down<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Context-sensitive actions<\/strong><\/span><\/p>\n\n<\/div><\/div>\n\n

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\u201cWith the help of the Invoice Cockpit, I have an overview of the status, exceptions, and cash discount periods across all company codes. The flexible workflow reduces downtime and ensures audit-proof approvals.\u201d<\/p>\n\n<\/div><\/div>\n\n

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compliant archiving<\/h3>\n\n<\/div><\/div>\n\n
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Invoices and attachments are archived in an audit-proof manner, including a complete audit trail<\/mark> of the processing steps. This allows you to efficiently meet internal and external audit requirements. Integration with SAP archiving mechanisms such as ArchiveLink or CMIS is possible.<\/p>\n\n\n\n

<\/path><\/svg><\/span>Archiving<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Audit trail<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Audit\/Compliance<\/strong><\/span><\/p>\n\n<\/div><\/div>\n\n

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Flexible workflows and approvals<\/h3>\n\n<\/div><\/div>\n\n
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The solution offers flexible workflows for rule-based approvals<\/mark> that require no development effort. Invoices can be checked and approved on the go using SAP Fiori applications provided in the SAP Launchpad. This speeds up approvals and significantly reduces processing times. All invoices are recorded in the SAP invoice receipt book, ensuring transparency and easy retrieval. Escalation management ensures that cash discount periods are adhered to. Multi-level workflows support the dual control principle: Authorized recipients are automatically identified and notified via work items.<\/p>\n\n\n\n

<\/path><\/svg><\/span>Flexible workflows<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Mobile approvals<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Escalation management<\/strong><\/span><\/p>\n\n<\/div><\/div>\n\n

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\u201cMobile invoice approval in SAP<\/em> is a game changer for our managers. It allows us to make faster decisions and consistently take advantage of discounts.\u201d<\/p>\n\n<\/div><\/div>\n\n

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Security and compliance<\/h3>\n\n<\/div><\/div>\n\n
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The solution protects your data<\/mark> through encrypted communication and supports configurable authentication procedures. It is developed in accordance with recognised security standards and takes into account the principles of a secure software development process. It complies with data protection regulations. Depending on the operating model, high availability, disaster recovery, and service level agreements with over 99.5% availability are possible – for secure, stable, and compliant operation.<\/p>\n\n\n\n

<\/path><\/svg><\/span>Encryption<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Data protection<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>High availability<\/strong><\/span><\/p>\n\n<\/div><\/div>\n\n

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Deployment and Compatibility<\/h3>\n\n<\/div><\/div>\n\n
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The solution is server-based and supports SAP S\/4HANA Enterprise Management both on-premises and in the Private-Cloud Edition. Internationalised user interfaces and localisations facilitate rollout across multiple company codes and countries. The solution supports Unicode and multiple languages, allowing international documents<\/mark> to be processed without any problems.<\/p>\n\n\n\n

<\/path><\/svg><\/span>On-premises or private cloud<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Multilingualism<\/strong><\/span><\/p>\n\n\n\n

<\/path><\/svg><\/span>Global rollout<\/strong><\/span><\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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\u201cWith easy invoice for SAP Solutions<\/em>, we process all incoming invoices uniformly, transparently and fully automatically. This saves time and money. And frees up colleagues in the accounting department for other tasks.\u201d<\/p>\n\n\n\n

Patrick Schuster,<\/strong>
IT Project Manager, SSI Sch\u00e4fer Shop<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n\n

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Advantages of invoice processing in SAP<\/em><\/h2>\n\n<\/div><\/div>\n<\/div>\n\n
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Faster processes and higher data quality<\/h3>\n\n\n\n

Automated workflows and mobile approvals speed up the entire invoicing process and reduce manual effort.<\/strong> Intelligent recognition methods and checks ensure data accuracy and reduce the need for reworking. The results are shorter throughput times, lower process costs, and a reliable basis for financial decisions.<\/p>\n\n<\/div><\/div>\n\n

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End-to-end transparency in the Invoice Cockpit<\/h3>\n\n\n\n

With the help of the central Invoice Cockpit, teams can view status, bottlenecks, and exceptions in real time.<\/strong> KPIs in dashboards make throughput times, exception rates, and cash discount losses measurable. This allows you to actively take corrective action \u2013 per company code, supplier, or product group. This is a significant advantage for reporting and controlling.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n

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Compliance and Audit Readiness<\/h3>\n\n\n\n

Secure archiving and a complete audit trail ensure audit-compliant processes. <\/strong>Configurable approval rules in Flexible Workflows strengthen internal control. EU data protection as well as secure development and operating processes minimise risks.<\/p>\n\n<\/div><\/div>\n\n

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Greater acceptance thanks to Fiori UX<\/em><\/h3>\n\n\n\n

The uniform SAP Fiori user interface simplifies training and shortens training periods.<\/strong> Role-based views and context-sensitive actions increase productivity. This leads to greater user satisfaction.<\/p>\n\n<\/div><\/div>\n<\/div>\n\n

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Reduced IT<\/em> complexity<\/h3>\n\n\n\n

Native S\/4HANA integration eliminates the need for additional middleware and a separate lifecycle for interfaces. <\/strong>Standardised operating models (Private-Cloud Edition) simplify maintenance and upgrades. This keeps your S\/4 roadmap lean and future-proof.<\/p>\n\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n

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Whitepaper<\/p>\n\n\n\n

Smart invoice processes in SAP<\/em><\/h2>\n\n\n\n