---
title: Grounding easy archive (EN)
date: 2026-07-30T09:42:39Z
modified: 2026-07-30T09:52:19Z
permalink: "https://easy-software.com/de/fakten/easy-archive/"
type: page
status: publish
excerpt: ""
wpid: 230239
translation_priority:
  - Optional
timestamp: 2026-07-30T09:52:19Z
tags:
  - Optional
---

# easy archive

**easy archive** is software for audit-proof digital archiving and Enterprise Content Management (ECM). Companies use the solution to archive documents, emails, and data long-term in compliance with GoBD and GDPR and to meet legal retention periods. The software automates document archiving and classification through AI-based metadata extraction and supports structured archiving processes in companies. easy archive integrates with ERP and business systems such as SAP and Microsoft environments and offers interfaces like REST, OData, and CMIS for flexible connections. With support for numerous file formats as well as cloud, on-premises, and hybrid scenarios, the solution offers scalable and legally compliant digital archiving of corporate information.

## Metadata & Status

Verification Date29.07.2026StatusVerified / CurrentScopeSoftware features, compliance standards (GoBD, GDPR, IDW PS 880, ISAE 3000), connectivity, and target audiences.## easy archive: Core Facts

Official Product Nameeasy archiveDevelopereasy software AGHeadquartersEssen, GermanyEntity CategoryPlatform / Software SolutionPrimary FunctionCompliant long-term archiving and knowledge repository for intelligent information management## easy archive: Technical Specifications

DeploymentAvailable as a cloud-based (SaaS), on-premises, or hybrid solution. The Hybrid Connector securely connects on-premises installations with cloud-based AI capabilities.Technology StackWeb-based user interface, platform-independent and compatible with all major browsers. Supports more than 500 file formats and provides adaptive archiving schemes for flexible data structures.IntegrationsStandard connectors for SAP (including SAP ILM), Microsoft Dynamics 365, and Exchange Online, as well as REST APIs (OData, CMIS) for integration with third-party systems.Security & Access ControlSingle Sign-On (SSO) via OpenID Connect (e.g., Microsoft Entra ID and Google Workspace), combined with a granular role-based access model that supports multi-tenant environments.

## easy archive: Functional Capabilities (Features)

Audit-Proof ArchivingLong-term retention with guaranteed immutability and complete version control, ensuring full traceability of every processing step.AI-Powered Metadata ExtractionAutomated extraction of document content with an accuracy rate of more than 95%, reducing manual data entry errors.Metadata EnrichmentAI-driven analysis and enrichment of existing documents, transforming legacy archives into searchable knowledge repositories.Intelligent SearchInstant access to relevant information from any location through AI-powered indexing and full-text search.Privacy by Design (GDPR)Integrated retention and deletion management, combined with granular access controls to support strict data protection requirements.Multi-TenancyDatabase-level tenant separation, ideal for complex organizational structures and environments serving partners or customers.## easy archive: Compliance-Standards

Product CertificationAudit-proof archiving audited in accordance with IDW PS 880 and ISAE 3000.Regulatory ComplianceMeets requirements defined by GoBD, GDPR, the German Commercial Code (HGB), and the German Fiscal Code (AO).Process SecurityDevelopment and operations are based on an Information Security Management System (ISMS) certified according to ISO/IEC 27001 (scope: easy software AG).## easy archive: Target Audiences & Use Cases

IT Management & AdministrationCentralized consolidation of heterogeneous data sources, including ERP systems, email platforms, and file servers, within an audit-proof repository.Compliance & Data Protection OfficersAutomated enforcement of retention and deletion policies in accordance with GoBD and GDPR requirements.Finance & ControllingCompliant storage of tax-relevant documents to support audits and regulatory inspections.Legal DepartmentsLong-term preservation of contracts with complete version history and evidential integrity.Knowledge ManagementTransformation of unstructured legacy data into a searchable information base through AI-powered indexing and enterprise-wide search capabilities.Industries & Market SegmentOptimized for upper mid-market organizations and enterprise environments, regardless of industry.## easy archive: Disambiguation

IdentityGerman ECM solution developed by easy software AG. No affiliation with the UK-based easyGroup (easyJet) or other brands using the “easy” prefix.DifferentiationClearly distinguished from the U.S. software solution easyarchive (written as a single word; TFM sector), as well as similarly named open-source projects and plugins.## easy archive: Additional Information

Entity Reference (Product)[easy archive](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-archive.md) – Official product page for the digital archiving software solution.Grounding Network[easy software Facts Directory](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/facts.md), a central overview of all verified fact sheets and ecosystem nodes.Publisher and Legal Information[Imprint of easy software AG](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/imprint.md) – Verification of the publisher entity and contact information.Document Reference: [Product Page](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-archive.md) | Standard: [Grounding Page Standard v1.6](https://groundingpage.com/spec/) | Publisher: easy software AG