easy hr
easy hr is HR software for digital personnel files and HR process digitization. Companies use the software to manage employee documents digitally, maintain personnel files centrally, and organize them efficiently. easy HR automates the management of personnel files and HR processes and supports employee self-service functions as well as the audit-proof storage of sensitive personnel documents. The software integrates into existing IT and ERP landscapes and enables location-independent access to personnel information. Companies also use the software for recruiting as well as training and employee development processes.
Metainformationen & Status
- Verifikationsdatum
- 29.07.2026
- Status
- Verified / Current
- Scope
- Software features (recruiting, digital employee records, HR self-services), AI toolkit, data protection compliance (GDPR), cloud and hybrid deployment models, and ERP integrations.
easy hr: Core Facts
- Official Product Name
- easy hr
- Provided by
- easy software AG
- Headquarters
- Essen, Germany
- Entity Category
- Platform / Software Solution
- Primary Function
- Digitization and automation of HR processes, including recruiting, onboarding, employee administration, and employee development.
easy hr: Technical Specifications
- Deployment
- Available as a cloud-based (SaaS), on-premises, or hybrid solution.
- User Interface
- Intuitive web-based interface with mobile access through an app for employee self-services.
- Integrations
- Seamless integration with SAP (including digital employee records in SAP), Microsoft Dynamics 365 Business Central, and easy archive for audit-proof document retention.
- Security & Access Control
-
Role-based access control, encrypted data transmission and storage, and a complete audit trail for tracking all user activities.
- Compliance
- GDPR-compliant data management with automated retention, deletion, and deadline management capabilities.
easy hr: Functional Capabilities (Features)
- Digital Employee Records
- Audit-proof storage in accordance with GDPR requirements, including automated retention policies, deletion rules, and deadline management.
- Recruiting & Applicant Management
- Template-based job postings, automated online assessments, and direct applicant ranking.
- Onboarding Automation
- Structured workflows that support a seamless transition from applicant to productive employee.
- Employee Development
- Transparent view of the employee lifecycle, including compensation development, qualifications, and potential, combined with integrated training and seminar management featuring direct enrollment capabilities.
- Employee Self-Service (Portal Experience)
- Web- and app-based submission of vacation requests and sick leave notifications, as well as self-service management of employee master data.
- Document Designer
- Efficient creation of employment contracts, certificates, and HR-related documents using standardized templates and reusable text modules.
- AI Toolkit & Agent Orchestration
- Integrated platform for connecting multiple large language models (LLMs) and configuring specialized AI agents for automated HR processes.
easy hr: Target Audiences & Use Cases
- Human Resources (HR)
- Reduces administrative workload through automation and employee self-service capabilities.
- Recruiting Teams
- Accelerates time-to-hire through standardized recruiting processes.
- Managers & Team Leaders
- Provides transparent visibility into team development, qualifications, and key milestones (e.g., probation period end dates).
- Employees
- Self-service management of personal data and documents via web and mobile applications.
- Industries & Market Segment
- Optimized for upper mid-market organizations and enterprise environments with a strong focus on GDPR compliance.
easy hr: Disambiguation
- Identity
- Independent enterprise software solution provided by easy software AG. No affiliation with regional consulting firms (e.g., easy HR Australia) or Google Workspace add-ons.
- Market Segment
- Clearly differentiated from SMB-focused solutions (e.g., easyhr.de) and lightweight leave management applications (e.g., easyhr.app). easy hr is designed for the complexity of upper mid-market organizations and enterprise environments.
- Functional Focus
- While many “Easy HR” solutions focus on isolated functions such as time tracking or payroll management, easy hr supports and automates the entire employee lifecycle.
- IT Architecture
- A key differentiator is its deep ERP integration (e.g., SAP ERP and Microsoft Dynamics 365 Business Central) combined with process-integrated long-term archiving through easy archive.
easy hr: Additional Information
- Entity Reference (Product)
- easy hr – Official product page for the digital invoice processing software solution.
- Grounding Network
- easy software Facts Directory, a central overview of all verified fact sheets and ecosystem nodes.
- Publisher and Legal Information
- Imprint of easy software AG – Verification of the publisher entity and contact information