What functions should a good software solution for the digital processing of incoming invoices provide?
Learn here what is important when choosing a software solution for processing digital incoming invoices.
Our software solution for the electronic purchase requisition grants your company undreamed of in-house transparency. Follow the status of a purchase requisition with EASY Request, from the initial requisition to the offer to the order.
Based on state-of-the-are technologies and the consistent implementation of our solution for electronic purchase requisition as a web client, EASY Request allows location-independent, mobile work. The purchase requisition can be accessed by smartphone or tablet with no problem.
In the context of electronic purchase requirements, EASY Request provides the automatic compliance of your electronic purchase requisitions with internal guidelines and legal requirements – auditability is ensured.
Thanks to the integrated workflow management, a variety of useful functions can be reproduced. Rule-based workflows guide the user through the entire order process of the electronic purchase order creation and provide information about the status of a digital purchase requisition, with automated transfer to all departments which are involved in the subsequent process steps.
This way, a purchase requisition never gets stuck somewhere. In absences due to vacation or illness, a defined workflow provides an automated transfer of the electronic purchase requisition to previously defined substitutes. In cases of business deadlines outside of the workplace, mobile apps ensure that the flow of information is maintained.
EASY Request is the ideal solution, not just for small to mid-sized companies. It can be implemented quickly and unites the purchase requisition with the solicitation of quotations and the orders. As a complete package and modular system – everything from a single source – it is a genuine provider of efficiency and transparency.
With the electronic purchase requisition, new purchase requisitions can be created via a web form. Users can access the status of their purchase requisitions at any time. The purchase requisition is guided to the responsible positions via an electronic approval workflow. Depending on the requisition type and/or the value of the purchase requisition, the process can follow a variety of pathways (for example, consumables such as printer paper, IT equipment, or even office furniture). This process information is centrally stored in an electronic process file.
Based on the purchase requisition, various potential suppliers can be solicited to tender an offer. Such requests can be automated based on the data from a requisition process and created from appropriate document templates/text modules. The queries and the incoming replies can be collected in the requisition procedure, thus simplifying the documentation and the decision-making – all in one place.
If an order is triggered because of a purchase requisition, this generally occurs via an ERP or merchandise management system. This procedure can take place from the electronic purchase requisition, automatically or at the touch of a button. At the same time, the former requisition file becomes an order file. With that, documents and all process information (what was requisitioned, approved, commented, etc. by whom) is available in the further process collected in one place, for example for the invoice verification or queries/complaints.