The procurement process in SAP®: Procurement management software

Procurement processes in companies have a high potential for optimization. Purchasing should be effective – but there are many small processes within procurement management which cause problems. Paper-based processes distributed across several locations – lack of transparency already obscures the procurement process, and many other phenomena, such as maverick buying are the result.


Does your company already use SAP® (SAP® MM, SRM or Ariba)? If you can answer that question with yes – wonderful, you have taken the first step towards a gain in efficiency. Now take the second step with our solution EASY Procurement Management for SAP Solutions. We refine and optimise some crucial places in the SAP® system, use the entire SAP® document flow and enhance it, if necessary, with approval workflows and an integration of documents. Accelerate now and increase transparency and efficiency with digital procurement management. EASY Procurement Management for SAP Solutions supports the complete procurement process in SAP® – from the purchase requisition to the order to invoice receipt and on to contract management.

Whitepaper Escaping the Invoice Chaos

Escape the Invoice Chaos

The whitepaper on electronic incoming invoices in SAP provides an overview of the following topics:

  • How does the digital invoice receipt process in SAP work?
  • Advantages of electronic invoices compared to paper-based invoices
  • Answers to other common questions about the digital invoicing process

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Advantages: EASY Procurement Management for SAP Solutions

Reduce process efforts

Complex approval and authorization processes are replaced by automated approval processes in the digital procurement process. The approving people in all subprocesses of the procurement management automatically receive notification of the matter to be approved. That minimizes process cycle times and reduces your process costs overall. A significant advantage not just for companies with several locations.

Minimize risks

Electronic contract management in particular supports the goal of the digitization of the procurement management. The departments benefit especially from the simple and intuitive operation of the contract management, the fast access to all contracts in the company, and the reliable adherence to the compliance guidelines. Every deadline always in view – maintaining and increasing compliance with EASY Procurement Management for SAP Solutions: no problem.

More efficient purchasing

Digital procurement management produces competitive advantages thanks to cost savings due to better cooperation with suppliers as well as savings in transaction and process costs as a result of automated procurement during the electronic procurement.

Optimized spending behavior

No purchase without the purchasing department. With EASY Procurement Management for SAP Solutions, you avoid maverick buying and establish a responsible corporate culture in terms of purchasing. No more lost price discounts, no unused price advantages, because orders will no longer be placed outside of Purchasing and outline agreements.

Function Overview

Purchasing in particular is faced by challenges in companies: growing cost pressure, rapidly changing procurement markets, increasing globalization, etc. Time for digital procurement management. With EASY Procurement Management for SAP Solutions, you are setting out on the right path – one towards gains in transparency and efficiency.

Purchasing management

The procurement process begins with the purchase requisition and ends with the order. With the EASY Procurement Management for SAP Solution, we support the BANF and ordering process in SAP® Procurement.

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Incoming invoice processing

What would a digital procurement process be without automated incoming invoice processing – right, it won’t work without it. We make this central subprocess available with EASY Accounts Payable for SAP Solutions.

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Contract management

In digital contract management, all information from SAP® is brought together with the digital or analog documents. You can avoid the typical stumbling blocks of paper-based contracts with EASY Contract Management for SAP Solutions.

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SAP Silver Partner

These customers use EASY solutions for procurement processes

SSI Schäfer Shop

SSI Schäfer Shop GmbH, one of the leading mail order companies for office equipment in Europe, receives 800 invoices per day. The quantity is a challenge from an accounting point of view. Regardless of whether invoices arrive by mail or e-mail, they must be transferred directly to the SAP ERP system.

Karl-Franzens-University Graz

EASY SOFTWARE implemented a contract management solution at Karl Franzens University Graz. The goal: Transparency by standardizing previous solutions.


EASY SOFTWARE implemented a contract management software for more effective use of rent and group contracts at Gewobag (housing association).

We would love to hear from you

Give us a call if you have any questions at +44 1284 530 029
or send your request via the contact form.