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Add-On

easy contract
for SAP Solutions

Clever contract management in SAP

Contract management directly in SAP S/4HANA

Create contracts faster – thanks to verified templates

Reduce workload with easy contract import

Manage documents smartly – with precise access rights

Add-On

easy contract
for SAP Solutions

Vertragsmanagement in SAP clever gestalten.

Vertragsmanagement direkt in SAP S/4HANA

Alle Verträge und Dokumente zentral im SAP-System

Desktop, Web und mobil – jederzeit verfügbar über SAP Fiori

all contracts at an easy glance

With easy contract for SAP® Solutions, you and your employees will master contract management like pros. The solution can be used company-wide and on the go, thanks to the ease of use via SAP Fiori user interfaces.

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How easy helps businesses move forward

Features

The modular add-on for SAP S/4HANA not only supports all contract types across the enterprise, works with the “single point of truth” approach, and functions as an SAP-certified end-to-end solution. It also guides users through the entire CLM workflow with numerous user-friendly features.

SAP Zertifizierung für S/4HANA

seamless SAP S/4HANA integration

The add-on is seamlessly integrated into SAP S/4HANA, utilizes existing data and processes, and thus avoids duplicate maintenance. Working in the familiar environment increases acceptance, data quality, and speed. The SAP-certified solution meets standards and provides evidence for compliance and audits.

SAP integration

Master data usage

SAP Fiori user interface

“Finally, all contracts and documents are stored centrally in the SAP system and are traceable. This allows me to manage deadlines instead of chasing after them.”

Quick start thanks to templates

New contracts are created using predefined SAP templates and customizable contract types. All relevant SAP fields, such as deadlines and documents, are entered directly. When creating a contract, a link to an SAP object, such as a purchase order or invoice, can be established directly.

Templates

Standardization

Quality assurance

simple contract import

Existing contract data can be transferred to SAP S/4HANA to be automatically assigned. That way, relevant information is immediately available in the right context. This reduces manual entry and speeds up migration.

Data transfer

Import existing contracts

Context-enriched

SAP workflows and intelligent deadline management

Standardized SAP workflows accelerate reviews and approvals, while intelligent deadline management provides timely reminders and minimizes risks. Reminders are sent via SAP Business Workflow, ensuring that deadlines are never missed. Auditable logging documents all deadlines and approvals in an audit-proof manner.

Automation

Tests and approvals

Reminders for deadlines

“Approvals now run automatically. I can view the status, risks, and next steps at any time. This saves us days for each negotiation and prevents costly extensions.”

Central contract management in SAP

All contracts and documents are stored centrally and can be found at any time. This creates transparency regarding the portfolio, status, terms, and responsibilities. Common file formats are supported. Complete logging ensures traceability and speeds up decisions.

Single Source of Truth

Contract portfolio transparency

Traceability

Mobile working with SAP

Users access the system via the SAP Fiori Launchpad, regardless of their location. This speeds up queries, approvals, and information requests in day-to-day business. Teams remain operational even when traveling or working from home.

Mobile

Remote work

Response speed

Quick search and filtering

Powerful SAP filter searches can be used to find specific contracts, contractual partners, deadlines, and documents. The results are clearly structured and can be used immediately. The results list only displays contracts for which the user has the appropriate authorizations.

Filter search in SAP

Discoverability

Productivity

Advanced Analysis and Dashboards

Thanks to role-based dashboards and detailed reports, you can keep track of contract status, deadlines, and responsibilities at all times. The evaluations can be carried out directly in the SAP system, helping you make informed decisions.

Role-based dashboards

Detailed reports

Overview of contract status

“With easy contract, we can act with much more foresight and take a proactive approach to contract negotiations.”

Viola Matthaeas
Gewobag

legal advisor

Advantages of contract management in SAP

Faster negotiations and better terms

Automated SAP workflows and transparent status overviews significantly reduce processing times. Intelligent deadline management in SAP prevents unwanted extensions. Standardized SAP templates increase consistency and reduce errors. All of this strengthens your negotiating position and lowers your overall costs.

Productivity in day-to-day business

Contracts and documents can be found quickly in the SAP system. Queries can be clarified on the go or in the SAP Fiori Launchpad. This means that users remain in the familiar SAP environment. This is a major advantage, particularly in contract management, because very different groups of people work on contracts across departments. This leaves more time for value-adding work.

Less integration effort and secure operation

The solution offers central storage, audit-proof logging, and intelligent deadline management to create greater transparency and minimize risks. Data protection, flexible authentication, and seamless SAP integration ensure compliance and reduce integration costs. Its international focus and best practices make it ideal for globally active companies.

Whitepaper

Contract Lifecycle Management in SAP

  • Learn how the contract lifecycle impacts your business.
  • Discover why your organization should adopt contract lifecycle management.
  • Explore best practices for contract lifecycle management.
  • Learn what questions your company should ask itself when deciding on a solution.
free whitepaper

FAQ – Frequently asked questions

Which SAP editions are supported and how is integration carried out?

The solution supports SAP S/4HANA Enterprise Management and SAP S/4HANA Cloud Private Edition. It is SAP-certified and seamlessly integrated into SAP S/4HANA. Existing master data, authorizations, and processes are used, eliminating the need for duplicate data maintenance. Access is handled via the SAP Fiori Launchpad and is fully compliant with the SAP standard, allowing updates to be carried out without any problems.

Can I work on the go, and what’s the user interface like?

Yes, access is possible via desktop, web, and mobile devices. This is ideal for requests, approvals, and research on the go. The solution is internationalized and offers localized best practices, translated user interfaces, and translated documentation.

Does the solution support templates, contract types, and the import of existing contracts?

Yes, with the predefined SAP templates and customizable contract types, structured contract creation with consistent data quality is possible. Existing contracts can be imported into SAP S/4HANA, with relevant information automatically being transferred into the correct context.

How are deadlines and contract changes managed?

An intelligent scheduling and reminder system in SAP automatically manages deadlines, proactively informs users about deadlines, and prevents unwanted extensions. Contract changes are documented through auditable logging and tracing with time stamps and user IDs – even without explicit versioning, the history is fully traceable.

What security measures and compliance requirements are met?

The solution offers encrypted communication, configurable authentication policies, auditable logging/tracking, high availability, and disaster recovery. It takes data protection into account and meets the recommended standards for the data lifecycle, including access control and data deletion. The SAP authorization concept can be adopted, eliminating the need for duplicate maintenance of roles and authorizations. Critical processing actions, such as deleting or moving documents or files, can be permanently linked to dual-control workflows. This ensures that you remain compliant. The solution also offers text modules that can be integrated directly into contract templates. That way, your contracts remain consistent and legally compliant – even with international compliance requirements.

For which industries is the solution suitable, and how is it operated?

The solution can be used across all industries. It is already being used successfully in areas such as manufacturing, retail, the public sector, and other industries. The solution is server-based and supports service levels of over 99.5%.

Are there any external evaluations or certifications?

Yes, the solution is SAP-certified and has been tested for functional correctness using real business scenarios—an important proof of quality, auditability, and compliance.

SAP Add-ons

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Discover easy’s powerful SAP add-ons that digitize and optimize your business processes. With our SAP-certified solutions, you can reduce complexity, increase efficiency, and ensure stability and investment security. Learn more about our customized and quickly implementable add-ons for your SAP system.

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