SAP® ILM for GDPR-compliant data archiving

Using SAP® ILM with EASY WebDAV for ILM

Since May 25, 2018, a uniform regulation for the protection of personal data has applied throughout the UK and European Union: the UK and EU General Data Protection Regulation (UK GDPR and EU GDPR). Companies in particular have had to deal intensively with this subject and still must if they haven’t already. This especially affects companies whose focus is on digitised business processes.

 

Do you use EASY Archive in combination with an SAP ERP system?  And consequently, are required to archive in compliance with the GDPR? EASY Software has the right interface between EASY Archive and the leading SAP ERP system: EASY WebDAV for ILM. Do you want to know how EASY WebDAV for ILM works in combination with SAP ILM?

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Information lifecycle management - always GDPR-compliant

Much, if not most, of the data in numerous places in SAP has a personal reference or can occasionally be related to a person. Master data such as the central business partner, the customer, the supplier and employees generally contain identifying characteristics, such as name, address and phone number. Therefore, the data and documents in SAP are subject to the requirements of the Data Protection Regulation (GDPR).

As a result, the customer must implement technical measures that meet the requirements of deleting and / or blocking such personal data. These technical and organisational measures (TOM) specifically include the implementation of SAP Information Lifecycle Management – in short: SAP ILM.

Learn more about SAP ILM.

With the creation of a comprehensive blocking and deletion concept, the definition of a valid lifecycle management of data and documents and the use of SAP ILM, the company receives the ability to meet the requirements for the mandatory implementation of the GDPR. By doing so, fines for specific violations of data protection are permanently avoided and financial risks are minimised.

Furthermore, the company obtains an effective lifecycle management of its data and can thus meet the requirements of digitisation much more robustly.

EASY WebDAV for ILM
the bidirectional interface between SAP and EASY Archive

Ideally, your SAP system already supports SAP ILM. You can find further requirements for the smooth operation of EASY WebDAV for ILM in the following overview.

What are the requirements for EASY WebDAV for ILM?

  1. A configured SAP ILM system
  2. EASY for SAP
  3. EASY Archive
  4. EASY WebDAV for ILM as an extension module for EASY for SAP

SAP ILM – a detailed look at Information Lifecycle Management

All personal data have a lifecycle. SAP Net Weaver ILM (SAP NetWeaver Information Lifecycle Management) adds the ability to manage the lifecycle more productively and to control archived data and documents based on rules to the standard SAP delivery. SAP NetWeaver ILM uses expanded data archiving functions specific to SAP ILM.

How it works: the mechanics of SAP ILM, EASY WebDAV for ILM and EASY Archive

With the use of EASY WebDAV for ILM as an extension to SAP ILM, you gain the ability to conform with all comprehensive requirements for the mandatory implementation of the GDPR. EASY WebDAV for ILM particularly meets the requirement for providing ILM-capable storage for archive data and archive documents. The following diagram illustrates the interaction of SAP ILM, EASY WebDAV for ILM and EASY Archive.

What does EASY WebDAV for ILM do for the information lifecycle management in EASY Archive?

EASY WebDAV for SAP ILM includes the ILM-capable document archive storage via an EASY WebDAV server and meets all the requirements of SAP for ILM-capable storage:

  • Definition and management of retention policies
  • Storage and retention of information in file systems
  • Simplified blocking and deletion of data and documents (as a subfunction of the information retention management scenario (IRM) of SAP ILM)
  • Elimination of data or documents from the archive or a database
  • Establishment of extraordinary retention periods, including the support of preservation of evidence procedures

Cost-optimised data archiving before switching to S/4HANA

Plan your transfer cost effectively

Moving to the new S/4HANA system requires enormous resources. Everything needs to be well planned: A detailed roadmap and a clear migration path requires several man-hours. After all your efforts, you will achieve a successful transition to the new S/4HANA system. S/4 is high performing because it resides in an in-memory DB. This is where the difficulty lies. S/4HANA will certainly perform better than any other SAP system has before. But this is exactly where SAP keeps silent: What costs will you have to deal with? One thing is clear, with the migration to S/4HANA, you can expect a gigabyte-based volume license. Every gigabyte in the HANA-DB costs money. At this point, a well-thought-out strategy can significantly reduce costs.

  • Data Cleansing

    Determine data records that are to be archived from your SAP production system.

  • Data Archiving

    Archive the determined data records in an audit-proof archive.

  • Reduce costs

    Save money with your archiving strategy when switching to S/4HANA.

Take a tour of the software with us

Are you using SAP in your company and looking for a GDPR-compliant archive? You can achieve this with EASY Archive. In the live demo, you will learn how to implement the GDPR requirements cleanly in your company as quickly as possible, with SAP ILM and the EASY WebDAV for ILM interface. We will show you how it works and what to watch out for.

Arrange your personal demo appointment to discuss your questions and the individual requirements of your company with our experts.

An individual demo is the perfect way to determine whether EASY WebDAV for SAP ILM meets your requirements.

Frequently asked questions about EASY WebDAV for ILM

These solutions are addressed in the SAP-ILM course. You are also welcome to discuss possible solutions with the EASY consultants in a workshop at your location.

Yes, of course. Please ask your EASY partner about this topic. There is also a whitepaper available on the EASY page.

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