The electronic file

Always informed.
Always informative.

Properly channeling the flow of incoming and outgoing information and making it available in a structured way is the secret to every business success. With the electronic file based on EASY DMS, you ensure that your employees always have every document that you need in your business transactions to hand.

Electronic files bring structure to chaos.


Companies move masses of incoming and outgoing information every day. Analog and digital, email, letters, contracts, invoices, complaints, queries, and a variety of records. Electronic files from EASY SOFTWARE bring structure to the chaos. They provide transparency, a uniform level of knowledge for everyone involved, and are also very mobile. Whether as a digital customer file, a digital human resources file, or an electronic contract file.



  • With digital files, the desired information is always quickly available.
  • Electronic files improve teamwork and create transparency.
  • Digital files facilitate work, anytime and anywhere.
  • Thanks to electronic archiving, the files are always stored revision-proof.

Our solution – More than just an information carrier.


Would you like your employees to be able to access the documents they need anytime and anywhere? Without having to hunt for them? That is possible with the digital file from EASY SOFTWARE. And more. You store your documents revision-proof, increase the efficiency of your work, and at the same time reduce the costs and company risks. Access to the documents in the EASY SOFTWARE electronic file is convenient via the existing application interface or a browser.

In cooperation with users, EASY SOFTWARE has developed file structures relevant to industries and departments. You don’t have to start from square one, but can rely on the expertise of experienced users. That way, you can start working with your digital file quickly.

Your advantages

  • Electronic files and the electronic archiving of files saves space and money.
  • Central data retention creates transparency.
  • Electronic files solve many compliance problems, including legally compliant archiving and role-dependent access rights.
  • Cross-department and/or cross-location cooperation is simplified.
  • The intuitive search for individual documents or complete files is also comprehensively possible, accelerating your processes.

Electronic files in practice

The electronic file can be designed as a custom solution, developed and provided by EASY SOFTWARE as part of customer projects based on EASY DMS Standard. It allows customers to organize their data and documents according to predefined, flexible classification criteria and file structures and to adapt them to specific workflows.

The digital personnel file

The digital personnel file is the foundation of modern human resources management and an essential component of contemporary HR processes. Because it is revision-proof, it allows location- independent access, and it saves time in storage and searching.

For SAP®-systems     For Microsoft Dynamics Nav & ERP systems

The contract file

Digital contract files are also now indispensible to the P2P process. Among other things, they help you to always have an eye on deadlines, agreed-upon terms, and delivery conditions.

For SAP®-systems     For Microsoft Dynamics Nav & ERP systems

Electronic files with EASY DMS are more than the digital copy of a paper file. They are intelligent and provide users with exactly the information they need for their task. Thanks to versatile workflow and reporting options, they also provide more efficiency and transparency.

Andreas Schneider, Head of Business Unit ECM, EASY SOFTWARE

Mitarbeiter Andreas Schneider
Customer success stories


Thanks to digital archiving, LEMKEN no longer needs to store paper-based files on site. Instead, the files are scanned just once, making them available in the system at any time.

Stadtwerke Kufstein

The Stadtwerke Kufstein previously used a document management system as a straightforward storage system for all the documents in the company. To fulfil the spirit of the times in terms of transparency and speed, however, it was eventually time to integrate the internal and external processes into electronic workflows.

SAGA Group

EASY ARCHIVE enables Saga’s new boutique cruise ships to react instantly to customer feedback – even before the next voyage sets sail


The German subsidiary company of railcar manufacturer Talgo relies on solutions from EASY for the archiving and documentation of documents that are subject to retention requirements as well as for its contract management.

Give us a call if you have any questions at +1 267 313 5780
or send your request via the contact form.