Accounts Payable Automation – EASY SOFTWARE

You will achieve a significant reduction in costs compared to paper-based invoice processing thanks to a digitized verification and approval process. All involved people can learn from the digital workflow what the status of an invoice is, in whose “virtual” hands it currently is, and who initiates the next step for approval. Manual searches, sorting & stamping are things of the past.

As is well known, the options for using discounts are date-linked. The digital process helps to meet the corresponding discount periods – automatically and with notifications for the corresponding functional roles. That pays off.

Thanks to the EASY solution for Accounts Payable, you will never miss another reminder period. It automatically notifies the designated specialist what must be paid when.

Thanks to the EASY Invoice solution, you will never miss another reminder period. EASY Invoice automatically notifies the designated specialist what must be paid when.

well XRechnung: a comprehensive format for electronic invoices which can be used for the exchange of invoices between companies, government offices, and consumers. ZUGFeRD is developed by the Forum elektronische Rechnung Deutschland (FeRD; Forum for Electronic Invoice Germany). XRechnung is a Core Invoice User Specification (CIUS) of the European Norm (EN) 16931 on e-invoicing.

EASY AP Automation has already been successfully integrated in a variety of backend systems in numerous projects. That includes the following systems, among others: Microsoft Dynamics NAV (Navision), Sage, Diamant, FOSS, Datev, Oracle Financials, Infor, Infor AS, SAP® and many more. Please contact us if you are looking for a specific interface with your system.

The EASY e-invoice system increases transparency incredibly – the incoming invoice book shows a summary of all incoming invoices and where in the workflow the invoice currently is, regardless of the format and the location where the invoice reached the company.

Every incoming bill received has a history. This is not paper-based or presentable only with significant effort. Rather, the EASY system for Accounts Payable Automation has the option for process history management. This serves for the fast querying of the status of a received invoice at a given time.

Legal compliance is always a priority for a company. The EASY Invoice solution has the prerequisites to achieve legal compliance. EASY Invoice reproduces the following legal requirements: HGB §§ 238, 235, 257, 261; AO §§ 90, 145, 146, 147, 148; UStG §§ 14, 14b, 27, 27b and of course the GoBD (German Principles of Orderly Accounting and Storage of Accounts, Drawings and Documents in Electronic Form and for Data Access).

Employees get sick or take vacations – therefore the software must be able to manage proxy rules. The EASY Invoice solution achieves this with proxy roles which are defined once; you only have to tell the system which people should take on the proxy function.

Fundamentally, the EASY software for e-invoice processing also has fine-grained role and rights management – important, among other reasons, for data protection and other compliance requirements. Not everyone should be able to see everything and certainly not process it.

Everything starts with a self-explanatory, intuitive user introduction. This was and is a leading concept of the EASY SOFTWARE design principle. It is obvious that if that is not provided and the software requires an introduction with a steep learning curve, working with it is no fun.

Yes, the system also allows the use of mobile devices. Therefore, the system also handles mobile invoice approval. As a result, you remain location independent, and employees can work according to their role no matter where they are.

Of course, EASY Invoice supports HTTPS and VPN protocols.

Of course, the Easy incoming e-invoice software has a dashboard: the accounting employee always has important key figures available; this simplifies reporting considerably.

Of course, EASY Invoice also supports contract management, EBANF, etc. from the subprocesses of the procurement-to-payment process.

Because of the intuitive operation of the EASY e-invoice software, users generally need about 30 minutes of training to be able to use the EASY solution. Furthermore, EASY SOFTWARE offers standard training on the subject of EASY AP Automation. In the course of 2 days, the training covers all relevant topics, such as installation, administration, workflow, extraction, etc. You can learn more about this from EASY Academy.