What functions should a good software solution for the digital processing of incoming invoices provide?
Learn here what is important when choosing a software solution for processing digital incoming invoices.
We’ve been hearing about the “paperless office” for ages. With electronic invoice processing from EASY SOFTWARE, you are counting on the right solution at the right time. Gains in efficiency and transparency through Accounts Payable Automation are waiting for you – in the digital invoice receipt process. Get started now.
Learn more about how automated invoice processing works, find out about advantages, legal requirements, future-proof invoice formats and how you can avoid stumbling blocks with digital invoice processing for Accounts Payable.
No matter if the incoming bill is paper-based or arrives by email as a PDF attachment: EASY Accounts Payable Automation independently checks the conformity of every invoice with the GDPR. All necessary invoice contents are determined automatically: invoice header with creditor, total amount, invoice date, and all individual invoice line items.
The verification and approval of incoming bills during Accounts Payable Automation can be standardized and nevertheless highly flexible to the requirements of the companies Accounts Payable as well as the ERP/Fibu system being used. The incoming invoice processing software has a variety of options and function modules available for this. Automatic assignment, efficient verification, and fast approval is the goal. Specific functional roles in the departments with various authorizations are defined in the same way as proxy roles for absence due to vacation or illness – thanks to Accounts Payable Automation.
The process for posting follows successful verification and approval in digital invoice processing. EASY automatically transmits the necessary data for this to the linked ERP system. Since the process has already positively gone through the defined verification process at this point, the posting and payment of the approved invoice in the ERP/Fibu system can typically take place without further user action.
Cross-department process monitoring creates transparence for the ongoing processes in the electronic incoming invoice processing and helps to spot potential disruptions or delays early. Escalation management ensures that occurring problems are solved automatically in accordance with defined parameters. The process monitoring of the Accounts Payable Automation supports not only the monitoring of ongoing processers, but also facilitates the retroactive retrieval and analysis of information on the course of closed processes.
EASY Invoice presents the user with the personal, role-dependent dashboard as a starting page. This provides a quick overview of all relevant content. Employees of Accounts Payable can freely configure the dashboard with a variety of predefined gadgets. That way, every user of the invoice processing sees exactly the information which is relevant to them in their daily work. Among other things, the information includes tasks, deadlines, new or last used objects, favorites, and also information on key figures for the department or the company. All of these key figures can be displayed in graphical analyses.
This whitepaper presents recommendations for Finance, Accounts Payable and Procure-To-Pay practitioners to move forward, featuring research and insights from The Accounts Payable Association, AIIM and EASY SOFTWARE.