What does good service look like in a company in the age of digitization? What forms of interaction do people [...]
Accounts Payable Automation
From the document jungle to digital invoice processing
We’ve been hearing about the “paperless office” for a while. With electronic invoice processing from EASY Software, you can count on it being the right solution at the right time. Gains in efficiency and transparency through Accounts Payable Automation are waiting for you with the digital invoice receipt process. Get started now.
Advantages of our Accounts Payable Automation Software
- Transparency:
Status of incoming supplier invoices, change steps and employee responsible readily available at all times through Accounts Payable Automation - Legally compliant:
EASY Invoice supports the complete process history management - Secure:
Proxy and substitution rules can be set for absences due to holiday or illness in accounts payable - Location independent:
The mobile invoice approval via smartphone or tablet enables maximum flexibility due to verification processes that are independent of time and location
- Planning security:
Effective cash flow planning is provided by the digital incoming invoice processing. The resulting transparency enables your staff in accounts payable to have an up-to-date overview at all times - Environmentally friendly:
Accounts Payable Automation substitutes paper files and folders - Cost savings:
Digital invoice processing means lean processes; always have an eye on deadlines for prospective discounts and possible notice periods.
The 5 steps of Accounts Payable Automation
Record incoming invoices
Regardless of whether the supplier invoice is paper-based or arrives by email as a PDF attachment, EASY Accounts Payable Automation independently checks the conformity of every invoice. All necessary invoice content is determined automatically: invoice header with creditor, total amount, invoice date and all individual invoice line items.
1
Workflow for verification and approval
The verification and approval of invoices during Accounts Payable Automation can be standardised and yet highly flexible to the requirements of the companies Accounts Payable as well as the ERP/ financial accounting system being used. The software for processing incoming invoices provides a wide range of options and function modules for this purpose. Automatic assignment, efficient verification, and fast approval is the goal. Specific functional roles in the specialist departments with various authorizations are defined in the same way as proxy roles for absence due to holiday or illness.
2
Posting and filing
The process for posting follows successful verification and approval in digital invoice processing. EASY automatically transmits the necessary data for this to the connected ERP system. Since the process has already positively gone through the defined verification process at this point, the posting and payment of the approved invoice in the ERP/financial accounting system can typically take place without any further user action.
3
Accounts Payable Automation & Process monitoring
Cross-departmental process monitoring creates transparency for the ongoing processes in the electronic incoming invoice process and helps to spot potential disruptions or delays early. Escalation management ensures that occurring problems are resolved automatically in accordance with defined parameters. The process monitoring of the Accounts Payable Automation supports not only the monitoring of ongoing processes, but also facilitates the retrospective retrieval and analysis of information on the process flow of completed transactions.
4
Perfect overview: the dashboard
EASY Invoice presents the user with the personal, role-dependent dashboard as the entry page. This provides a quick overview of all relevant content. Accounts Payable employees can freely configure the dashboard with a variety of predefined gadgets. This means every user of the invoice processing sees exactly the information which is relevant to them in their daily work. The information includes tasks, deadlines, new or recently used objects, favourites, and information about key figures for the department or the company. All of these key figures can be displayed in graphical analyses.
5
Discover the potential in Accounts Payable Automation (AP Automation)
In Business, compared to traditional paper-based incoming invoices, electronic incoming invoice processing only offers advantages. Let yourself be surprised – once you switch to Accounts Payable Automation, you won’t want to be without it. Let’s get digital.
Accounts Payable Automation – Benefits and much more at a glimpse
Learn more about how automated invoice processing works, find out about advantages, legal requirements, future-proof invoice formats and how you can avoid stumbling blocks with digital invoice processing for Accounts Payable.
Financial benefits are waiting – check it for yourself
Use our savings calculator for an initial, quick estimate of the financial benefits of our incoming invoice solution. It is worth it!
Customer success stories
Museum of art history Vienna
The scanning, logging, releasing and archiving of incoming invoices now takes place via EASY Invoice at the museum of art history vienna.
LW Theatres
The EASY solution appealed on a number of levels. As well as integrating effortlessly with LW Theatres’ preferred accounts system, the software would provide easy, at-a-glance visibility of where invoices are at any given time.
Hertha BSC
Being more than 125 years old, Berlin's Football Club isn’t exactly a digital native. To make its accounting even more efficient, the accounts department at Hertha BSC relies on EASY Invoice.
vitafy
A rapid and complex growth is noticeable in all departments. This is also the case in the finance department.
Frequently Asked Questions about automated invoice processing
We would love to hear from you
Give us a call if you have any questions at +1 267 313 5780
or send your request via the contact form.