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From the document jungle to digital invoice processing
We’ve been hearing about the “paperless office” for a while. With electronic invoice processing from EASY Software, you can count on it being the right solution at the right time. Gains in efficiency and transparency through Accounts Payable Automation are waiting for you with the digital invoice receipt process. Get started now.
Regardless of whether the supplier invoice is paper-based or arrives by email as a PDF attachment, EASY Accounts Payable Automation independently checks the conformity of every invoice. All necessary invoice content is determined automatically: invoice header with creditor, total amount, invoice date and all individual invoice line items.
The verification and approval of invoices during Accounts Payable Automation can be standardised and yet highly flexible to the requirements of the companies Accounts Payable as well as the ERP/ financial accounting system being used. The software for processing incoming invoices provides a wide range of options and function modules for this purpose. Automatic assignment, efficient verification, and fast approval is the goal. Specific functional roles in the specialist departments with various authorizations are defined in the same way as proxy roles for absence due to holiday or illness.
The process for posting follows successful verification and approval in digital invoice processing. EASY automatically transmits the necessary data for this to the connected ERP system. Since the process has already positively gone through the defined verification process at this point, the posting and payment of the approved invoice in the ERP/financial accounting system can typically take place without any further user action.
Cross-departmental process monitoring creates transparency for the ongoing processes in the electronic incoming invoice process and helps to spot potential disruptions or delays early. Escalation management ensures that occurring problems are resolved automatically in accordance with defined parameters. The process monitoring of the Accounts Payable Automation supports not only the monitoring of ongoing processes, but also facilitates the retrospective retrieval and analysis of information on the process flow of completed transactions.
EASY Invoice presents the user with the personal, role-dependent dashboard as the entry page. This provides a quick overview of all relevant content. Accounts Payable employees can freely configure the dashboard with a variety of predefined gadgets. This means every user of the invoice processing sees exactly the information which is relevant to them in their daily work. The information includes tasks, deadlines, new or recently used objects, favourites, and information about key figures for the department or the company. All of these key figures can be displayed in graphical analyses.
Learn more about how automated invoice processing works, find out about advantages, legal requirements, future-proof invoice formats and how you can avoid stumbling blocks with digital invoice processing for Accounts Payable.