easy DMS
Document Management Software: manage documents simply and efficiently.
User-friendly interfaces: intuitive and easy to use
Efficient workflows: save time and resources
Smooth information exchange: promotes collaboration within the company
Work more effectively with artificial intelligence
Features
easy DMS offers browser-based document management that significantly increases the efficiency and accuracy of your work processes through AI integration. Modern DMS systems with advanced AI agents are capable of automatically processing and storing documents, reducing manual effort.
Document capture & extraction with AI
AI automates the capture, classification, and structured storage of documents, minimising manual effort and increasing data quality. This includes automated document recognition as well as the precise extraction of important metadata (e.g., document type, date, values). The extracted metadata can be optionally checked and corrected if necessary.
Metadata recognition
Document classification
AI with checking and correcting functions
Intelligent Analysis & Knowledge Management
The system transforms individual documents into an interactive knowledge hub: content is analysed in depth, contexts are identified, and questions are answered in natural language – regardless of the language in which the document is written. Users can search or chat in any language within a document. Automatically generated summaries facilitate familiarisation and sharing with stakeholders.
Interaction within a document
Answers in natural language
Automatic document summarisation
AI-supported risk analysis & compliance review
easy DMS supports legal and compliance teams by automatically analysing and reviewing sensitive documents such as contracts. This speeds up approval processes and ensures greater legal certainty. For example, content is compared with internal guidelines, deviations are flagged, and unclear or outdated content in documents is identified.
Contract analysis with guideline comparison
Risk identification and review of outdated content
Support with compliance requirements
Process Control & Workflows
easy DMS reduces document processing times through flexible, graphically supported workflow control and comprehensive escalation management. Incoming information is assigned to the right contact persons without any loss of time. A graphical workflow designer is available for creating perfectly customisable workflows.
Visual workflow designer
AI-supported task distribution
Escalation management
Security & Mobility
easy DMS guarantees maximum security and keeps knowledge within the company by ensuring structured and legally compliant storage. easy DMS has a modular design and uses open interfaces, which simplifies integration into third-party systems. The use of data tools also offers almost unlimited possibilities for data processing.
Location-independent access
Audit-proof storage
Open interfaces (OIDC for SSO/LDAPS)
Integrations / Add-ons
easy to connect
easy ensures seamless integration of your application and offers interfaces for integration into various third-party systems and sophisticated input management: easy DMS provides virtually unlimited options for preparing and importing your data.
Know-How
Impulses for document management
The importance of introducing a DMS should not be underestimated because, after all, it has an impact on all areas of the company. Good preparation is therefore crucial. To ensure that the DMS introduction in your company is a success, we accompany you step by step on this path with our checklist.
A document management system (DMS) is the prerequisite for introducing digital documents and processes in a company. Take the most important step towards a paperless office. Learn more about document management systems and how they enable digital working.
Benefits of easy DMS
Smart & time-efficient
The combination of audit-proof archiving and AI technology forms the foundation for modern business processes. Document automation, i.e., automated processing and filing, saves time and reduces errors. This makes daily work easier and increases productivity.
Secure & Compliant
easy DMS secures documents, sensitive data, and personal information in accordance with the strictest guidelines. The system ensures legally compliant, tamper-proof storage thanks to audit-proof archiving and compliance with all legal requirements. Maximum security is guaranteed by encryption (TLS) of data transfers.
Mobile & always at hand
The web-based interface allows location-independent access to all documents and files. Once authorised, employees can grant approvals or view files anytime, anywhere. Your teams can work together regardless of location.
Structured & intuitive
The digital folder concept ensures structured storage of information, providing the right information at the right time. Intuitive access based on roles and permissions ensures that expertise remains within the company. AI allows different folder contents to be compared quickly and easily.
Frequently asked questions about easy DMS
What is easy DMS and what do I need it for?
easy DMS is the fast and straightforward solution for your document management. It enables you to efficiently capture, distribute, edit, and archive documents – easily and digitally. The system brings structure and speed to your document processes.
How does artificial intelligence (AI) contribute to efficiency?
AI agents enable automated document processing, which saves time and reduces errors. It performs intelligent classification, accurate automatic metadata extraction, and semantic search across documents. This enables more rational and effective work.
Does easy DMS meet legal compliance requirements?
Yes, easy DMS ensures legally compliant archiving. AI can also help to meet compliance requirements such as Data Privacy. Additional security is provided by a detailed authorisation system and an audit log for recording all accesses.
Can I connect easy DMS to my existing systems (ERP/CRM)?
easy DMS has a modular design and offers open interfaces that enable easy connection to third-party systems such as ERP and CRM. It offers sophisticated input management options and data tools for data preparation. The system also supports modern standards such as single sign-on (SSO) via OpenID Connect and LDAPS.
Can I use the easy DMS on mobile devices?
Yes. The interface is web-based, which allows location-independent access and eliminates the need for installation on the client side. The DMS supports mobile devices such as tablets, so that files can be viewed and management approvals can be given at any time, regardless of location or time of day.