easy contract
Create, Collaborate, and Sign.
Managing contracts, made easy.
Create and collaborate to produce contracts that will get signed
Check and process contracts with AI support
Easily find the right contract and get reminders in case you forget
Give Employees, Customers & Suppliers transparency with fine granular access rights
Features
One tool with AI assistance
for all contract phases
easy contract is your all-in-one solution for digital AI contract management. Thanks to intuitive contract files, powerful deadline management, fast creation of contracts based on templates and standardized text modules, collaborative work in Microsoft Office 365 and digital signatures with DocuSign or easy eSignature.
- AI features for modern contract management
- Web-based access independent of time and place
- Contract files and contract management
- Deadline management and escalations
- Reliable reminder of events and to-dos
- Easy creation of contracts based on templates, text modules and contract metadata
- Compliance-secure documentation of all events and activities on the contract
- Liquidity planning, controlling and reporting
- Quick contract conclusion by means of digital signature
Create & finalise quickly
Choose your contract type – and let easy contract do the work. Templates and automated processes make contract creation quick, easy and secure. Use your quality-assured text modules as required. Quickly compile, edit, supplement and forward contract texts. Edit contracts together via Microsoft Office365 for efficient, cross-company collaboration. Work directly in the document and use comments for quick responses.
Use templates
Select contract texts
Collaborate online
send & digitally sign
Identify the contractual partners and relax – the automated digital signing process will take care of the rest. No switching between applications and tools. Just easy contract. Use DocuSign or our easy eSignature for signing. Signed contracts are saved automatically by easy contract – including the necessary verifications for digital signatures. As soon as a contract is available, the next step in the process starts. easy contract guides the contract through the verification and approval process you have defined – compliance fulfilled.
Conveniently invite people to sign
Legally compliant digital signatures
100% automated processes
stay up-to-date
With easy contract, you can find any contract quickly and securely. Various search options, filters and status fields support you in this. Text sections in attached files and comments guide you quickly to the document you are looking for using a full text search. With easy contract, you can keep track of everything. What is the status of your contracts? Which contract is about to be terminated? Which contract needs to be extended? You’ll always know! With easy contract, you can assign deadlines and dates to employees – and then keep an eye on them together.
Accurate search functions
Status messages & notifications
Intelligent deadline management
AI features for modern contract management
Intelligent contract assistant
The AI toolkit offers intelligent contract capture that recognises contract types and extracts relevant metadata from uploaded contract documents. This data is prepared for direct transfer to easy contract. The wizard creates compact overviews of complex contract documents at the touch of a button for quick forwarding to relevant departments. It also identifies critical clauses and potential contract risks.
Automatic contract entry
Precise summaries
Intelligent risk assessment
„With one click, contracts are automatically recorded and categorised, giving us complete transparency of all contractual relationships within the group. This provides my team with decision-relevant information immediately – without time-consuming searching through numerous documents.“
Analyse text
The AI-supported review of formal criteria can prevent compliance problems and increase contract security. It promotes cross-departmental collaboration through easily shareable contract information and ensures that all contracts are clearly and comprehensibly formulated.
Contract review
Comprehensibility check
Transparent communication
Minimise risk
The integrated gap analysis identifies missing or unusual contract elements even before the contract is signed. An automated compliance check checks all documents for compliance with both internal and external regulations. The early detection of legal risks is particularly valuable, enabling preventive action and avoiding costly legal disputes.
Gap analysis
Automated compliance check
Early detection of legal risks
„The integrated compliance check identifies unusual or missing contractual elements and provides specific recommendations for action – exactly the tool I need to identify and minimise legal risks at an early stage before they lead to costly disputes.“
Translate
International contract work is essential for the success of global business relationships. The ability to translate contracts quickly and accurately into different languages helps companies to overcome language barriers. The integrated translation function ensures that all parties can understand the contracts in their preferred language. This significantly reduces negotiation times through immediate understanding of foreign language clauses.
Document translation per click
Translations in over 30 languages
Accelerated global collaboration
Improve contracts
Integrated negotiation support through configurable or spontaneous AI commands (prompts) enables contract analysis and provides valuable insights before and during negotiations. This helps to negotiate the best possible contract terms. The negotiating position is strengthened by immediate identification of critical contract points and potential risks.
Negotiation support
Optimisation of contract terms
Strengthen negotiating position
Customise AI intelligence
Customised guidelines enable individual specifications for AI-supported contract processing, tailored to your company with company-specific expertise and compliance regulations. With individual AI commands for contract processing, you can build up a company-internal collection of proven instructions: the so-called prompt library. These can be reused at any time and ensure uniform contract processes throughout the organisation.
Customised guidelines
Individual prompts
Cross-departmental processes
Research & AI chat
The intelligent contract search provides instant, data-based insights without time-consuming searching and answers specific contract questions directly – perfect for client meetings and negotiation preparation. Users can interact with the document as if they were “talking” to it, with convenient voice input for those who prefer voice queries to typing.
Intelligent contract research
AI-supported contract dialog
Save time for strategic tasks
„The AI research function provides me with in-depth, data-based information on specific contract clauses and legal issues. The integrated chat function provides me with precise information on contract content in a matter of seconds – an ideal basis for informed decisions and strategic negotiations with business partners.“
Contract correspondence
The email plugin enables the automatic composition of emails by AI without manual text creation. The automated communication generates relevant correspondence based on concluded contracts and simplifies both the follow-up and the contract-related exchange of information between all parties involved. Thanks to intelligent context recognition, even complex contract amendments, deadline reminders or renewal options are formulated precisely and professionally.
E-Mail-Plugin
Automated communication
Suggested wording
Integrations / Add-ons
Easy to connect
Contract management for everyone. With easy contract, you have your contracts and deadlines securely under control. Easy to integrate with a wide range of third-party systems.
Contract management in SAP. This makes managing your contracts a breeze – thanks to the ease of use provided by SAP Fiori user interfaces.
Sign contracts digitally. Legally secure and at any time and any place. Use easy signature or make use of your DocuSign or FP-sign accounts. Just as easy and unique as signing by hand.
benefits
Contracts made easy
Create and collaborate to deliver ready-to-sign contracts faster. Get signatures on the dotted lines in minutes. It couldn’t be easier.
Get Business Started, faster
Create and collaborate to produce contracts that will get signed twelve times faster. With automated processes and collaborative workflows in easy contract. Intelligent full text search, contract libraries and a user-friendly interface put your contract management in the fast lane.
Digital Signatures without switching between tools
Once a contract’s ready, publish it and collect signatures with easy eSignature or DocuSign. Digital contract management eliminates the need for pen and paper. Complete the signature process quickly and legally securely with DocuSign or our easy eSignature. Both solutions are seamlessly integrated into easy contract. Automatically inform everyone that needs to sign and complete the contract faster.
Easily find the right contract and be reminded about those you forget
Drastically reduced process times thanks to full text search, automated workflows and accurate search functions. Put efficiency and decision-making at the center of your work – not searching or routine tasks. easy contract supports you in all contract phases with automated processes for creating, editing, releasing and signing. Contracts and relevant documents, emails, notes, etc. can be found bundled and clearly presented in the contract file.
Recognise contractual risks at an early stage
For Legal & Compliance, easy contract offers complete transparency across all contractual relationships in your organisation. It enables the early identification of legal risks and compliance gaps and creates more time for strategic legal advice and the further development of the compliance management system.
Improve your negotiating position
Purchasing quickly checks framework contracts and supplier agreements with easy contract. This improves their negotiating position by immediately identifying critical contractual points and optimising global procurement strategies – without language barriers.
Frequently asked questions about easy contract
What experiences have other customers had with easy contract?
Customers who use easy contract overcome the challenges of modern contract management and have precisely the functions that are crucial for the management of a legal department and compliance management. Companies from various industries report measurable improvements thanks to easy contract:
Efficient contract management:
- Centralised management of thousands of contracts with improved transparency
- Automatic deadline management prevents missed termination dates
- Integration into existing systems (SAP, Microsoft, IBM Maximo)
- Faster contract research
Risk minimisation and compliance:
- Four-eyes principle to ensure data quality
- Documented access authorisations
- Structured workflows for consistent processes
Cost savings:
- Shorter processing times due to reduced manual effort thanks to automation
- Stronger negotiating position thanks to timely contract extensions
User-friendliness:
- Intuitive operation, self-explanatory interface with minimal training
- Competent support and implementation assistance
How is integration into existing systems such as ERP carried out?
It is important to know how easy contract can be integrated into the existing IT landscape. As the person responsible for purchasing or contract management, you benefit from centralised data availability with simultaneous integration into your familiar working environments. The direct link from the ERP eliminates time losses and enables immediate access to current contract information – integrated into your existing processes.
Connection to existing systems:
- Standardised interfaces for common ERP systems (REST, SOAP, OData)
- Direct access: Employees can access the corresponding contract in easy contract directly from the ERP system via a link
- Bidirectional data exchange for consistent information
DataTools for data transfer:
- Import of supplier and vendor data into contract folders
- Automated or manual execution as required
- Test mode for risk-free testing of all configurations
How can existing contracts be migrated?
The AI-based migration significantly reduces your team’s workload and enables a rapid transition to digital contract management. This gives you complete control over your contract landscape in easy contract within a very short time – without time-consuming manual entry or delays in day-to-day business.
Contract data transfer with AI support:
- Automated mass import of all existing contracts, even for large contract portfolios
- AI-supported data extraction reads out relevant contract information (terms, notice periods, contractual partners, conditions)
- Only one final check by the user required
- Quick availability of all contract details without manual data entry
How long does it take to familiarise myself with easy contract?
You and your team will appreciate the short training period. The self-explanatory interface and targeted training materials allow you to go live quickly without long downtimes in day-to-day business.
Quick start:
- Intuitive user interface minimises training time
- Comprehensive documentation: User Guides and Admin Guides for all use cases
- Step-by-step instructions for common tasks
- Special training courses for key users who act as multipliers
- Practical training geared towards your actual contract processes
How can access rights and approval processes be set up?
You can ensure that each employee receives the exact access rights required for their role. This protects sensitive contract data and at the same time ensures smooth coordination processes between specialist departments and management.
Granular authorisation concept:
- Precise access control at contract level for individual employees or entire departments
- Differentiated rights: Read-only, edit, release or administrative access
- Mapping of your clients, organisational structure and hierarchies in the system
Flexible approval processes:
- Multi-level approval workflows configurable according to your contract processes
- Automatic escalation if defined deadlines are exceeded
- Special authorisations for critical contracts with high volumes
How are contract amendments documented in a comprehensible manner?
Benefit from complete clarity in the event of contract changes – particularly valuable for supplier discussions, internal coordination and compliance.
Seamless transparency:
- Complete audit trail in every contract file: Who made which change and when
- Document version history shows all versions of the contract, including all changes and contract amendments
- Historical versions can be retrieved at any time
- Quick traceability in the event of queries about contract details
- Transparency over the entire contract life cycle
How does easy ensure the security of sensitive contract information?
Your confidential contracts and data are optimally protected – regardless of which operating model you choose.
Flexible operating models for maximum security:
- On-Premises: Complete control through operation in your own IT environment
- Managed Application: Professional operation by easy experts in close coordination with your IT. Benefit from continuous updates and high security measures in an ISO 27001-certified data center in Frankfurt. Use as a private cloud, public cloud or hybrid solution according to your security requirements.
Does the system grow with the number of contracts and users?
As the project manager, you can start with a manageable area and allow the system to grow organically with your requirements – without costly new implementations or system changes.
Flexible scalability:
- Modular structure enables step-by-step implementation
- Unlimited scalability for growing contract volumes and number of users
- Seamless expansion to additional departments, locations and national subsidiaries
- Many companies start with a pilot project (e.g. IT contracts) and then expand gradually
- Easy addition of new contract types and organisational units
- Consistent user experience regardless of system size