Contract Searches made Easy
Also at the University Granz
The Karl-Franzens Universität Graz has an overview
over a heterogeneous set of contracts
The Karl-Franzens-Universität Graz, the second oldest and second largest university in Austria, is an institution with a long tradition and a comprehensive educational programme. The university brings together more than 100 fields of study in six schools. Its offerings range from theology to economics, and from languages to the natural sciences. Information islands are a thing of the past at Karl-Franzens Universität. They achieved this goal by introducing an electronic contract file solution by EASY SOFTWARE AG.
Karl-Franzens Universität Graz has 31,500 students, and 4,300 employees, making it one of Austria’s largest universities. The contracts the university concludes with business partners are, as you might expect, equally heterogeneous. Just as at many other universities, the various organisational units at Graz, like schools and administrative areas, operate fairly autonomously. In the past, each department initiated and administered its own contractual business relationships in its own way. There has never before been a centralised method for contract management with automatic deadline monitoring and structured filing at the institution.
At the end of 2011, Karl-Franzens Universität Graz decided to purchase an IT supported solution for centralised contract administration. y purchasing the electronic contract file solution, the Karl-Franzens-University was able to optimize its contract management. Since then, all original contracts have been continuously registered by the central registry and electronically administered by means of a system. By means of documented access authorization (currently more than 60 contract users), the contracts can be made available to the relevant departments in a timely and transparent manner and missed deadlines can be avoided. “Our goal was to do away with the informational islands that existed,” said Dr. Wolfgang Wassermann, who was responsible for the contract management project in the IT field office at the Universität Graz. “We wanted to standardise contract creation and maintenance using pre-determined, automatic mechanisms. Our goal was that every contract should go to the Registrar after an internal review, which is the only office that can activate them.”
Interesting from the media library
It would be possible to implement contract management using just SAP NetWeaver Folders Management alone. However, EASY nextPCM offers much greater functionality and usability.”