The Digital Personnel File in the cloud

All employee-related information stored in one place

Finally, an end to searching. With the central storage of all data and associated documents, you can efficiently administer employee-related information. Employment contracts, pay sheets, diplomas, training certificates and HR master data are all stored here and protected in the cloud-based solution thanks to the highest security standards. The digital rights management for file viewing relieves the operative tasks of the human resources department creates free capacities for other tasks.

To-dos in the onboarding of new employees, the management of education and training, or the 25-year anniversary of a valued employee can be administrated with the digital personnel file. With the digital file, your personnel management is transparent, you have everything in view and are reminded of important dates.

Digital personnel files for a lean and modern HR department

  • Clear authorization concepts with access logging
  • Stored deletion dates control the automatic deletion of data
  • Manual options for deleting data
  • Support for data minimization
  • All information central in one file, no redundancies
  • Fast information retrieval and provision
  • Uniform, cross-location storage structure
  • Reliable compliance with deadlines

The functions of the digital personnel file at a glance

Maximum security of data in the digital personnel file

Hardly any document in the company’s day-to-day business is subject to such high demands for security as the personnel file. With sophisticated security mechanisms, we ensure that data protection regulations are strictly followed.

Intelligent rights management

Depending on the role and individual authorization, the user – no matter whether it’s a human resources professional, a supervisor, or an employee – sees exactly the information which is intended for them.

Complying with deadlines

Integrated deadline management not only reliably reminds you of all follow-ups and to-dos, it also monitors deadlines. An appreciable load is taken off of employees in the HR department.

deadline management

Company and client file

Company and client file

Our digital file is rounded out with the revision-proof storage of documents which are not employee-related, such as bargaining agreements or social insurance annual reports.

Employee retention through digital personnel file

Today, especially with the demographic shift, it is important not only to find good employees, but also to keep them. A successful onboarding is essential for this. With workflow-controlled task management, completion monitoring with deadlines, and multi-stage escalation management, you can achieve that effortlessly.

Employee retention through digital personnel file

Mobile and flexible access to the digital personnel file

Web-based access, independent of location, fits into your daily routine and allows free and flexible work. This includes the cloud model as well as the on-premise solution.

Availability in personnel management

Mobile apps such as vacation requests, master data changes following a name change or a change in tax bracket.

Personnel management that simply works

Thanks to a standardized import tool that guarantees fast and automatic integration, you can use all of your personnel master data from third-party systems, such as salary and payroll systems. These are synchronized with your ERP system and records are automatically stored in the right place.

Calculate your price for EASY HR Cloud

1. Select the desired solution modules

The costs for the EASY Assessment and EASY Multiposting modules are based on the desired specifications and must therefore be calculated individually.

2. Enter the number of your employees

The basic version contains up to 100 personnel files

Price overview

Your calculated price (plus Sales Tax):


per month

Cost per file

plus implementation0,00€

Live demo

Experience digital personnel file live

Simply contact us and we will arrange an appointment to take a look behind the scenes of our digital personnel file.

Questions and answers about EASY HR Cloud

How are existing systems connected to EASY HR Cloud?

With the integrated DataTools tool, EASY HR Cloud provides an interface to integrate your inventory systems and incorporate data and documents contained therein.

How does my inventory data from databases or Excel lists get into EASY HR Cloud?

EASY HR Cloud includes an integrated tool (DataTools) through which the system exchanges data with your information sources bidirectionally.

What migration options do I have if I already have an HR system in place?

With the integrated DataTools interface, EASY HR Cloud includes a way to connect numerous systems and data. To discuss your requirements individually, please feel free to contact us.

What other functions are available for EASY HR Cloud?

The recruiting module can be extended with two additional native cloud services that can be booked individually:

  1. EASY Assessment: The tool enables the integration of individual recruitment tests into the digital application process to check the required competencies.
  2. EASY Multiposting Service: Using the multiposting service, job postings can be conveniently transmitted to over 300 connected job portals.

Can I get advice on HR processes in my company?

We will be happy to advise you on your specific requirements in digital HR management. For this purpose, we offer a consulting service that can be booked individually or as a package at any time.

Keep developing the potential of your employees

The employees in your company are not just a resource, they are the most important capital for the company’s success. Especially in the digital transformation, lifelong learning is essential, as is the continual development of your employees. Thanks to the Qualification and Seminar Management module in our EASY HR software, managers and HR officers can get a comprehensive overview of the qualification status of the employees. Potentials for development are displayed and strategic personnel planning is supported.

Appreciation means employee promotion

  • Full overview of upcoming training measures
  • In-house legal requirements are easily maintained
  • Efficient development of personnel strategy
  • Intelligent management of employee development interviews and their evaluation
  • Happy employees who use and develop their potential

The functions of the software for personnel development

Efficient and transparent

Management of everything you need for your seminars: rooms, trainers, seminar providers, dates, registrations, qualification paths, costs, prerequisites.

Qualifikation- und Seminarverwaltung ECM


Qualifikation- und Seminarverwaltung ECM

Planning is simplified for individual employees, external parties and complete organization structures, functions, and positions.

Automatic dates

Date-linked, in-house compulsory training, technical training, and certifications.

Qualifikation- und Seminarverwaltung ECM


For request, approval, and performance with concluding evaluation.


Simplified budget controlling and budget planning.


Qualifikation- und Seminarverwaltung ECM

The exchange of data with FIBU systems is possible via interchange formats.

HR Processes

Discover useful whitepapers, webinar recordings, guides and checklists on HR processes.

  • Whitepaper: GDPR-Compliant

    Protecting personal information and thus employee data in particular is an important and complex issue – specifically for HR departments. Against the background of EU GDPR standards, effective since May 2018, this white paper provides support and additional information on using our HR management system.

    Learn more

Customer Stories
  • To make sure that paper-based files don’t keep clogging up the turbocharger, Autohaus Haidacher has been using a digital document management system for invoices and personnel files.

    Read the full story

  • With the document management system, the municipality of Eggerding can find everything with one click. Invoices, delivery bills, mail traffic - everything is available in one place. Never again do they have to search through several rooms or shelves for one transaction.

    Read the full story


We would love to hear from you. Give us a call at +1 267 313 5780 or send your request via the contact form.

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