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Personnel Processes

The Digital Personnel File in the cloud

All employee-related information stored in one place

Finally, an end to searching. With the central storage of all data and associated documents, you can efficiently administer employee-related information. Employment contracts, pay sheets, diplomas, training certificates and HR master data are all stored here and protected in the cloud-based solution thanks to the highest security standards. The digital rights management for file viewing relieves the operative tasks of the human resources department creates free capacities for other tasks.

To-dos in the onboarding of new employees, the management of education and training, or the 25-year anniversary of a valued employee can be administrated with the digital personnel file. With the digital file, your personnel management is transparent, you have everything in view and are reminded of important dates.

Digital personnel files for a lean and modern HR department

  • Clear authorization concepts with access logging
  • Stored deletion dates control the automatic deletion of data
  • Manual options for deleting data
  • Support for data minimization
  • All information central in one file, no redundancies
  • Fast information retrieval and provision
  • Uniform, cross-location storage structure
  • Reliable compliance with deadlines

The features of the digital personnel file

Hardly any document in the company’s day-to-day business is subject to such high demands for security as the personnel file. With sophisticated security mechanisms, we ensure that data protection regulations are strictly followed.

Depending on the role and individual authorization, the user – no matter whether it’s a human resources professional, a supervisor, or an employee – sees exactly the information which is intended for them.

Integrated deadline management not only reliably reminds you of all follow-ups and to-dos, it also monitors deadlines. An appreciable load is taken off of employees in the HR department.

Our digital file is rounded out with the revision-proof storage of documents which are not employee-related, such as bargaining agreements or social insurance annual reports.

Today, especially with the demographic shift, it is important not only to find good employees, but also to keep them. A successful onboarding is essential for this. With workflow-controlled task management, completion monitoring with deadlines, and multi-stage escalation management, you can achieve that effortlessly.

Web-based access, independent of location, fits into your daily routine and allows free and flexible work. This includes the cloud model as well as the on-premises solution.

Mobile apps such as vacation requests, master data changes following a name change or a change in tax bracket.

Personnel management that simply works

Thanks to a standardized import tool that guarantees fast and automatic integration, you can use all of your personnel master data from third-party systems, such as salary and payroll systems. These are synchronized with your ERP system and records are automatically stored in the right place.

Personnel development

Keep developing the potential of your employees

The employees in your company are not just a resource, they are the most important capital for the company’s success. Especially in the digital transformation, lifelong learning is essential, as is the continual development of your employees. Thanks to the Qualification and Seminar Management module in our easy hr software, managers and HR officers can get a comprehensive overview of the qualification status of the employees. Potentials for development are displayed and strategic personnel planning is supported.

Appreciation means employee promotion

  • Full overview of upcoming training measures
  • In-house legal requirements are easily maintained
  • Efficient development of personnel strategy
  • Intelligent management of employee development interviews and their evaluation
  • Happy employees who use and develop their potential

Management of everything you need for your seminars: rooms, trainers, seminar providers, dates, registrations, qualification paths, costs, prerequisites.

Planning is simplified for individual employees, external parties and complete organization structures, functions, and positions.

Date-linked, in-house compulsory training, technical training, and certifications.

For request, approval, and performance with concluding evaluation.

Simplified budget controlling and budget planning.

The exchange of data with administrative accounting systems is possible via interchange formats.

the right data in the right hands


Deploy personnel files and self-services.

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