The digital procurement process with EASY Procurement

The company procurement process includes all steps which serve to supply the company with necessary resources. In short, a comparatively detailed process which involves several departments – often across locations and more often still paper-based. As a result, a lack of transparency frequently obscures the procurement process, resulting in many other phenomena, such as maverick buying.

Our experience – your advantages with EASY Procurement

Instead, if you rely on electronic procurement – then you accelerate and increase transparency and efficiency through digital procurement management. The EASY solution supports the entire procurement process in systems which are not SAP-based – from the purchase requisition to ordering and delivery up to invoice receipt and contract management.

Increased transparency

From now on, the data arising from the different process steps of the procurement management are stored and documented digitally. And are available in all locations for the departments that are involved. That way EASY Procurement generates cross-location transparency in all subprocesses of procurement management.

More efficient purchasing

Digital procurement management produces competitive advantages thanks to cost savings due to better cooperation with suppliers as well as savings in transaction and process costs as a result of automated procurement during the electronic procurement.

Reduce process efforts

Complex approval and authorization processes are replaced by automated approval processes in the digital procurement process. The approving people in all subprocesses of the procurement management automatically receive notification of the matter to be approved. That minimizes process cycle times and reduces your process costs overall. A significant advantage not just for companies with several locations.

Optimized spending behavior

No purchase without the purchasing department. With EASY Procurement, you avoid maverick buying and establish a responsible corporate culture in terms of purchasing. No more lost price discounts, no unused price advantages, orders will no longer be placed outside of Purchasing and outline agreements.

Minimize risks

Electronic contract management in particular supports the goal of digitizing procurement management. The departments benefit in particular from collaboration tools and digital signature in contract management, from fast access to all contracts in the company, and from adherence to compliance guidelines. All deadlines always in view, and without media breaks, with EASY Contract for on-premises or from the cloud.


EASY Procurement supports the entire procurement process from A to Z. All of the processes in procurement management are centrally documented and accessible to authorized people. A solution from a single source.

Our solution at a glance

Purchasing in particular is faced by challenges in companies: growing cost pressure, rapidly changing procurement markets, increasing globalization, etc. Time for digital procurement management. With EASY Procurement, you are setting out on the right path – one towards gains in transparency and efficiency.

Purchasing management

The procurement process begins with the purchase requisition and ends with the order. We reproduce these subprocesses in EASY ECM Procurement with the module EASY ECM Electronic Purchase Requisition.

Accounts payable processing

What would a digital procurement process be without automated incoming invoice processing – right, it won’t work without it. We make this central subprocess available with EASY ECM Invoice.

Contract management

In digital contract management, all information is brought together with the digital or still to be digitized documents. You can avoid the typical stumbling blocks of paper-based contracts with EASY ECM Contract.


Discover useful white papers, webinar recordings, guides and checklists on procurement.

  • Whitepaper: Purchase-to-Pay in three steps

    In the whitepaper, we show you how to combine this multi-layered conglomerate of upstream and downstream sub-processes into a meaningful whole using EASY P2P ECM – for a smooth, transparent and accelerated purchase-to-pay process.

    Learn more

Customer Stories
  • Hausenberger decided to digitalize the business in order to be better organized than ever. The optimized structures with EASY Archive and DMS are indispensable.

    Read the full story

  • Since 2021, Babymarkt, Europe’s largest online shop for baby and children’s products, has been digitising and archiving its accounting with EASY SOFTWARE.

    Read the full story


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