--- title: easy archive (UK) date: 2023-03-30T17:31:33Z modified: 2026-10-05T14:47:35Z permalink: "https://easy-software.com/uk/easy-archive/" type: page status: publish excerpt: easy archive is the leading archiving software from small and mid-size companies to leading enterprises. wpid: 190401 translation_priority: - Optional featured_image: "https://easy-software.com/wp-content/uploads/easy-archive-titel-avatar_1346_m.jpg" timestamp: 2026-10-05T14:47:35Z tags: - Optional --- ![Software Hosted in Europe](https://easy-software.com/wp-content/uploads/Software-Hosted-in-Europe-2026.png) ![Cloud Ecosystem Certified Cloud Solution](https://easy-software.com/wp-content/uploads/CertifiedCloud_Solution_2026.png) # easy archive **easy archive** is the software solution for compliant and secure digital archiving – rock solid since 1990. Keeping customers secure, compliant and a step ahead of regulations for over 30 years AI based metadata extraction saves a lot of time Connect and extend capabilities as your business grows Ensure everyone can access vital data and files to accelerate business [easy](#top)[archive](#top) [Demo](#demo)[Features](#features)[Integrations](#integrations)[Benefits](#benefits) [ ![request your demo →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-343592575218.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLJxWI9ovuFSNP%2BbGG1LYgkHFr3KQD1d5MhdXWIXPB1QteHrcxnhMSGHNOu2EisXYD2gG5Ob9%2B%2F9sLwBLAtlaXohgcE5v%2FaD6mBn%2BmSys%2FbxGCeggNtoFmJ9pE5YBc%2F4h81iRF%2F%2BXq1ZRwGerX5sGTq6GZqRD%2BrhQPHZ4XudRAsc03RIUO01dofoWUEsjDObr9ylbso%2FI%2BT7mnRYStnBrciQOvQAGwpblg%3D%3D&webInteractiveContentId=343592575218&portalId=3973635) ![Customer hama](https://easy-software.com/wp-content/uploads/Referenz_hama.png) ![Customer SAGA](https://easy-software.com/wp-content/uploads/Referenz_SAGA.png) ![Customer msc](https://easy-software.com/wp-content/uploads/Referenz_msc.png) ![Customer Talgo](http://easy-software.com/wp-content/uploads/2018/05/talgo-logo.png) ![Customer Lemken](https://easy-software.com/wp-content/uploads/Referenz_Lemken.png) ![Customer WILMINGTON PLC](http://easy-software.com/wp-content/uploads/2018/05/wilmington-logo.png "WILMINGTON PLC") ## archiving ready for takeoff easy archive is the leading software solution for secure digital archiving, trusted by organisations ranging from small and mid-sized businesses to large enterprises. Digital archiving of documents and data sets not only keeps you compliant, but enables digital business processes and self-service. [learn more](#features) ### easy archive in a minute Easily archive documents using drag and drop, add comments and connect the easy archive via interfaces. [ ![request a demo →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-343593182452.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLLouDk%2FSleokT3Dcazlu9r5wnkItvDfW2XWDV%2F8kftmPVgzsZ9RDQBfbwQS5T0rNWtqvILOhV%2FbLt0f2uMGyGFQqteppzew0RQHn81%2F3a6fcZJz5CQNo08EXTkfJRXUsEebG2V44MqfX2nJyR0vmMNgzDHsbdeW%2BQaV884SyOvNcC6s7Kn%2BuEHl7w%2Bb7FudlTLzmCj6BB27h2U6oibqWBRpD5E7lpAlxQ%3D%3D&webInteractiveContentId=343593182452&portalId=3973635) Checklist ## strategic advantage through _AI_ in archives - Turn your digital archive into an active **source of knowledge** - Seven practical use cases with **prompt suggestions** for the successful use of AI - Use the **free checklist** to refine your strategy and identify risks [ ![free whitepaper →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-359733348572.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLL0oPJr433m67BITl6aUuRw48Rvy7Kf10nN3MM29gQWg1ldu9lrvE9EnYV%2Ft08cGnB9Fo%2FGzp1KAphj9S%2BrAfANEmn9fSAKZgZwyKwjzuYvrWopyxnasaHQAa%2Bo4eOV63T2yRtWRI%2BHZC1MfoDffpI0eh6waUpuTvIr%2BMYwhqAo3L72c6SQ7WGV%2BVY2hsZytkDuMvVCAV%2FkIkDRrOjCHJIWLJ9kKe6SN6g5bCSYR%2BveFPGOStd5SQ0yeU2K7Rc4Y8FCbW4%3D&webInteractiveContentId=359733348572&portalId=3973635) [open Preview](https://easy-software.com/wp-content/uploads/checklist_strategic_advantage_through_ai_in_archive_short.pdf) ## Features ### one archive, any use-case easy archive is your all-in-one solution for legally compliant document archiving or document management in accordance with data protection regulations. - Compliant archiving - Transparency through versioning - Rights & roles for fine granular access - Data protection and GDPR compliant - AI-supported metadata extraction as the basis for intelligent data analysis - Adaptive schema supports every use-case - Flexible in operation – cloud, hybrid or on-premises - Easy to integrate with standard connectors and APIs (OData (RESTful), [CMIS](https://easy-software.com/wp-content/uploads/easy_CMIS-Interface_EN.pdf)) ### Privacy and security easy archive integrates “Privacy by Design” from the outset and meets the highest data protection requirements. It offers tools for data-protection-compliant archiving, stores data in a secure manner. AI-supported metadata maintenance ensures automatic, error-free recording of critical document information. Individual data versions are accessible with a click (versioning). Login credentials are always stored securely in accordance with current encryption standards. In addition, easy archive has complied with important auditing standards for many years, which underlines its reliability for companies and organisations. **Data protection right from the start** **Secure Archiving** **Certified according to standards** ### Carefree archiving easy archive enables simple and worry-free archiving of more than 500 different data formats, regardless of the IT infrastructure strategy. It supports on-premises installations, hybrid scenarios and cloud solutions. The Hybrid Connector ensures connectivity in on-premises and public cloud scenarios. The Hybrid Connector securely connects local installations with the AI functions of the cloud without changing the existing IT infrastructure. Adaptive schemas allow you to flexibly define how your data is archived. **On-premises, cloud or hybrid** **Adaptive archiving schemes** **Supports over 500 file formats** ### Reliably connect systems easy archive enables the secure and reliable connection of any system. For convenient single sign-on, simply connect your OpenID Connect system (e.g. Microsoft EntraID, Oracle, Google Workspace). Easily control user and object authorisations. Use our APIs to connect any system to your easy archive. OData (RESTful), CMIS and others are supported as standard. With easy archive, you can provide various archiving solutions in no time at all: for business units, partners or customers. **SSO with OpenID Connect** **API connectivity for every system** **Multi-client capability** ### _AI_ supported metadata easy archive reduces your team’s manual workload with AI-based metadata extraction. Precise capture with over 95% accuracy outperforms traditional OCR methods and eliminates typos. You can specify which metadata the AI should extract. Automatic metadata enrichment significantly improves search capabilities, allowing team members to find relevant documents instantly, regardless of location or device. AI metadata extraction works in any language to support international organisations. **Reduction of human error** **Quick findability** **Multilingual support** „Metadata is the key to the true value and context of our data. With easy archive, we can extract this metadata automatically and precisely, which makes our daily work much easier.“ ### Enriching metadata with _AI_ Even existing documents that are already in the archive can be enriched with metadata using AI. In this process, it is possible to define which documents are to be evaluated. The resulting uniform and standardised maintenance of metadata has never been easier. AI ensures consistent, standardised metadata throughout the entire archive. **AI-based metadata extraction** **Standardised data structure** **Improving data quality** Integrations / Add-ons ## easy to connect Archive directly from your existing ERP system. With easy archive, for example, you can [archive in SAP](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/archiving-sap.md) or [Microsoft Dynamics 365](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/microsoft-dynamics-interface.md) in an compliant manner. Store documents easily, quickly and in compliance with the law – directly in your ERP system. Rely on [archiving with SAP ILM](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-webdav-for-sap-ilm.md). Our [Exchange Online Archive](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/exchange-e-mail-archiving.md) ensures secure, automated email archiving with minimal effort. ## Information Security & Compliance **easy archive** meets the highest standards of information security, data protection, and compliance. The solution is developed and operated on the basis of an **ISO/IEC 27001-certified information security management system (ISMS).** The ISO/IEC 27001 certification applies to the development and operation of easy software solutions in accordance with the defined scope of certification. It is not a product-specific individual certificate. [download certificate ](https://easy-software.com/wp-content/uploads/Certificate_ISO_IEC_27001_2026_EASY_SOFTWARE_AG.pdf)**This means the following for our customers:** - Verify security processes throughout the entire lifecycle of archived information - Controlled access and authorization concepts for sensitive documents and data - We have documented and auditable processes for audit-proof archiving - Processing of personal data is secure and in accordance with the Data Protection Regulation (GDPR). ![ISO/IEC 27001](https://easy-software.com/wp-content/uploads/iso-iec-27001.png) Knowledge Base ## Tips for Archiving Guide ****requirements and standards for archiving business documents**** This guide aims to improve the archiving practices of businesses. It provides information on which documents must be archived, relevant legal guidelines, and best practices for electronic archiving, particularly focusing on long-term storage. [ ![get the guide →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-379652716748.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLISTVndDrth7hYG0xmUSTuteqHeyVzzjn4M%2BQsHMgCDXEOGWlBI6u9yb%2B66342xjSrr7EFZkbBYlfFk6%2BFGTGcReB31WWGfdTAL%2BCua33LK%2B2yvJ5xlCFcM16X4fjO94rcM1p2EufvADQxgcfS35dcS%2Foui1M68t%2F5wx0dMKChGoYumpu%2FyvnxXZwQqMX7WwQmIP1ii2%2B8rpgS5Ph3Ktwa6SoDVhcCAfxBYNfZC31JF&webInteractiveContentId=379652716748&portalId=3973635) checklist **evaluating a secure cloud archive provider** Choosing a secure cloud archive provider is crucial – especially when dealing with sensitive or legally regulated data. This checklist highlights what matters most: from data protection and compliance to encryption, availability, and migration. [ ![open checklist →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-365674832074.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLIWEvB9F6vBoFSu7IxrIAnpw%2B286D0WFR0vMb1rnFt9ycu%2FVpNbf5AOfcXUPRDDs%2FDnD8YNB5U5FPHD0q5gRuq%2FkaH70zJoTMiSIIGk8QOXA%2Bq5GY7TWsFeMQ%2FstyrA5ZxFU2SLfOfkx8v3s%2B%2FjMQPegxoz29Xui1xPNnIrE3x06QlIrXhFe5d9lA%2BxJdW1kYs7FSpAydFwXqmeNXHT7dtT4VhvMN9mr7wLsoiWCwiIoIi3V7VkpB6PhHkVo%2F%2FfMdKyPkJFhQ%3D%3D&webInteractiveContentId=365674832074&portalId=3973635) Guide **cloud or on-premises? the right archive for your company** The guide explores private, public, and on-premises cloud models, plus hybrid and multi-cloud as common practices. It also offers key insights on cloud strategy and preparing for future technologies. [ ![free guide →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-361249269947.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLI0%2By1N4wAWvatmMX8cGJcBfn566%2Ba7PcCi3GSrRO1NXi20VDnniWup%2FghvQJtl3n5JsBPb%2BayeJD5DycA1qTz8h8oNj%2Blvn4YjdWib1xh8QYlVCF8l1vw%2B7H1xClWH317qM%2B4%2BkPndY45m9X9j3AYjEdCJLNdwvwA6tRq%2Fu3OQ79mm9sGaN4YAsnzXKSmawOVNh3r9yw%2BR16uDQfGs5AbahNmp%2FZNBBoO1f5nOCegid79Eb80SM2fYrRQuZAU8GBHmh6uo&webInteractiveContentId=361249269947&portalId=3973635) [open Preview ](https://easy-software.com/wp-content/uploads/guide_cloud_or_on-prem_preview.pdf) [Knowledge Base ](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/downloads.md) [](https://easy-software.com/en/references/hama/)##### We looked at several providers and quickly found that easy, with its solutions, was the best fit for our specific requirements. **Anna Regler Hama** International Process Management Sales Benefits ## Archiving made easy Store data securely and in compliance with the law – always one step ahead of the applicable regulations. Ready to hand at any time: Access data securely using multi-factor authentication, regardless of location. ### secure & compliant **Over 30 years of keeping customers secure, compliant and a step ahead of regulations.** Whether it’s GDPR or ISAE 3000, easy archive ensure that all the data is stored securely and that person data can be archive in a manner in accordance with the strictest regulations. ### scalable Connectivity & Extensibility **As business grows, connect and extend your capabilities.** As business grows, so does your archive. With easy archive, our customers have the tools to quickly connect their archives to new systems and extend capabilities. Focus on growing your business, not setting up yet another archive. ### The right data in the right hands **easy archive ensures everyone can access vital data and files to accelerate business.** Accelerate business by ensuring that everyone can access the files they need without having to jump through loops. With easy archive, you can easily provide users with access to specific files, types and even entire portals. ## let’s figure out how easy archive can work for your Business [ ![contact us →](https://hubspot-no-cache-eu1-prod.s3.amazonaws.com/cta/default/3973635/interactive-343592577235.png) ](https://cta-eu1.hubspot.com/web-interactives/public/v1/track/redirect?encryptedPayload=AVxigLIveIDTKurn4nikg2AUBwMxD7j6vONxcGIZCnCds6eyr4NZNIHqlEiSmacR8%2BzT8RKJtT297%2F6CcpFYB8yK9qnQ63%2BqTctB42jxSf9G%2BfRPrSe20H1h8V4EI1Lo3RtxVq3TLLCBK19%2FvKeShNkMc%2BVOQtdNkvYQ8l%2Bk%2FGoqZv5h0cyZa%2Bp6ugA%3D&webInteractiveContentId=343592577235&portalId=3973635) ### Frequently Asked Questions About easy archive ### What is easy archive? **easy archive** is software for audit-proof digital archiving and Enterprise Content Management (ECM). Companies use the solution to archive documents, emails, and data long-term in compliance with GDPR and to meet legal retention periods. The software automates document archiving and classification through AI-based metadata extraction and supports structured archiving processes in companies. easy archive integrates with ERP and business systems such as SAP and Microsoft environments and offers interfaces like REST, OData, and CMIS for flexible connections. With support for numerous file formats as well as cloud, on-premises, and hybrid scenarios, the solution offers scalable and legally compliant digital archiving of corporate information. ### Is easy archive secure? Yes. easy archive provides secure, compliant archiving that meets legal and regulatory requirements. easy cloud archive is certified according to a recognised auditing standard and complies with the highest data protection standards under the GDPR. In addition, development and operations are based on an ISO/IEC 27001-certified Information Security Management System (ISMS), ensuring internationally recognised practices for information security and risk management. ### Can easy archive integrate with your existing _IT_ environment? Absolutely. easy archive offers full deployment flexibility and can be operated in the cloud, on-premises, or in a hybrid environment. In addition, specialised solutions are available, for example for [archiving directly from SAP.](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/archiving-sap.md) ## combine with: [](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-invoice.md)## easyinvoice Digitally verify and approve invoices. discover easy invoice [](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-contract.md)## easycontract Create contracts and have them signed. discover easy contract [](https://easy-software.com/wp-content/uploads/wp-mfa-exports/page/easy-hr.md)## easyhr Deploy personnel files and self-services. discover easy hr