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Goods receipt and goods receipt inspection are critical points in the procurement process: This is an area in which many companies continue to rely on paper-based delivery notes, and are forced to struggle with the typical problem areas. Simple questions about the status of the purchase order, like “where did the goods arrive, in what quantity and in what quality” cannot be answered in the required time using paper delivery notes – and in decentralized organizations with several locations, this is a particular challenge. Because: Downstream processes that are of decisive importance to a company, e.g. in the area of invoice processing or even in the production department, then run the risk of grinding to a halt.
EASY Delivery Notes for SAP® Solutions makes things easy, and means you can sit back and relax. After all, our solution gives your company and employees the necessary altitude for keeping an eye on every delivery note with the digital goods receipt inspection in the now digital goods receipt.
In the now digital goods receipt department, you reliably transfer the items of the received goods to your ERP software. The straightforward and secure logging of delivery notes via scan-in using the intelligent document reader of EASY Delivery Notes is the order of the day. This is how digital goods receipt inspection works – and using EASY Delivery Notes, you can avoid error-prone, manual entries. If there is a purchase order reference, the item data of the now digital delivery note (goods receipt/issue slip) is checked automatically. Discrepancies from the original purchase order are clearly highlighted.
The daily business also requires speed and precision in the warehouse. The following questions must be answered immediately upon the receipt of the goods: “Were the goods delivered to the correct place of delivery?”, “Were deliveries made in the expected lot sizes?”, “Do the quantity and quality of the ordered goods match the delivery?”, etc. This is where digital goods receipt inspection using EASY Delivery Notes comes into play: EASY Delivery Notes for SAP Solutions identifies discrepancies between the purchase order and delivery immediately, using the digital delivery note. If necessary, you can contact the supplier directly from Delivery Notes, and any possible discrepancies are also transferred.
The automatic assignment of delivery notes to order processes is just the compulsory part of the digital goods receipt inspection. Downstream processes, such as the processing and posting of incoming invoices, are optional. This is where the strengths of EASY Delivery Notes for SAP Solutions are plain to see: The seamless extension to include purchase requisitions, purchase order management, order confirmations, the processing of incoming invoices and contract management is possible with ease.
In this whitepaper, you can find out how to get the maximum efficiency out of the Purchase-to-Pay process and to thereby create company-wide transparency. The digital goods receipt is one of the key binding links in this process.