Digital goods receipt inspections
– for seamless P2P with overview in SAP®
We get you flying and give you digital wings
Goods receipt and goods receipt inspection are critical points in the procurement process: This is an area in which many companies continue to rely on paper-based delivery notes, and are forced to struggle with the typical problem areas. Simple questions about the status of the purchase order, like “where did the goods arrive, in what quantity and in what quality” cannot be answered in the required time using paper delivery notes – and in decentralized organizations with several locations, this is a particular challenge. Because: Downstream processes that are of decisive importance to a company, e.g. in the area of invoice processing or even in the production department, then run the risk of grinding to a halt.
EASY Delivery Notes for SAP® Solutions makes things easy, and means you can sit back and relax. After all, our solution gives your company and employees the necessary altitude for keeping an eye on every delivery note with the digital goods receipt inspection in the now digital goods receipt.
Benefits of digital goods receipt inspection at a glance
- Transparency:
Everything in view: Monitoring of the delivered goods. What was delivered where, when, in what quantity and – optionally included on the delivery note – at what price. - Security:
Through abiding by the compliance guidelines and authorizations - Faster throughput times
Through the maximum automation of the digital goods receipt with integrated process control
- Purchasing security:
Through monitoring all deliveries and delivery notes in the digital goods receipt inspection – the resulting transparency enables a consistently updated overview at all times - Environmentally friendly:
No more paper and file folders - Cost savings:
Lean processes; deadlines for early payment discounts as well as possible reminder deadlines always in view – this is how the goods receipt inspection with the digital delivery note leads to huge efficiency gains in the subsequent processes, e.g. for the receipt of invoices.
The 3 steps of the digital goods receipt inspection
Receipt of the goods – scan-in of the delivery notes
In the now digital goods receipt department, you reliably transfer the items of the received goods to your ERP software. The straightforward and secure logging of delivery notes via scan-in using the intelligent document reader of EASY Delivery Notes is the order of the day. This is how digital goods receipt inspection works – and using EASY Delivery Notes, you can avoid error-prone, manual entries. If there is a purchase order reference, the item data of the now digital delivery note (goods receipt/issue slip) is checked automatically. Discrepancies from the original purchase order are clearly highlighted.
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Faulty deliveries: identified quickly through the digital goods receipt inspection
The daily business also requires speed and precision in the warehouse. The following questions must be answered immediately upon the receipt of the goods: “Were the goods delivered to the correct place of delivery?”, “Were deliveries made in the expected lot sizes?”, “Do the quantity and quality of the ordered goods match the delivery?”, etc. This is where digital goods receipt inspection using EASY Delivery Notes comes into play: EASY Delivery Notes for SAP Solutions identifies discrepancies between the purchase order and delivery immediately, using the digital delivery note. If necessary, you can contact the supplier directly from Delivery Notes, and any possible discrepancies are also transferred.
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The door is open for downstream processes
The automatic assignment of delivery notes to order processes is just the compulsory part of the digital goods receipt inspection. Downstream processes, such as the processing and posting of incoming invoices, are optional. This is where the strengths of EASY Delivery Notes for SAP Solutions are plain to see: The seamless extension to include purchase requisitions, purchase order management, order confirmations, the processing of incoming invoices and contract management is possible with ease.
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Discover the potential of the electronic goods receipt inspection
EASY Delivery Notes for SAP Solutions is one of the key elements of the Purchase-to-Pay process. The digital goods receipt process not only represents the interface to upstream and downstream processes, it is also an anchor point: This is where the question of what has been delivered in what quantity and quality is answered. In most cases, purchasing organizations are faced with the challenge of maintaining an overview of paper delivery notes simply because of the volume of deliveries. How does EASY Delivery Notes help you with digital goods receipt inspections in your daily business?
Everything you need to know about the Purchase-to-Pay process in one whitepaper
In this whitepaper, you can find out how to get the maximum efficiency out of the Purchase-to-Pay process and to thereby create company-wide transparency. The digital goods receipt is one of the key binding links in this process.
Do you have any questions about the electronic goods receipt inspection? We have the answers.
If you have any questions give us a call or send your request via the contact form!