Digitising records
Capture and classify documents in no time
Digital document capture with text recognition is the foundation for all downstream processes. Because only reliably read records and documents are able to initiate other processes and be located quickly in an extensive archive.
With its powerful OCR technology, EASY Capture Plus ensures the correct foundation. Digitising records and capturing, classifying, and even automatically assigning documents is especially efficient and quickly possible with the solution.
The highlights of digitising records
Document classification with EASY Capture Plus works with files from every source: paper documents are quickly digitised and read; electronic documents are automatically extracted.
EASY Capture Plus integrates seamlessly into your operating procedures and transmits data to the archive, the ERP, or the downstream workflow with no problem.
EASY Capture Plus requires almost no training. Your employees will be able to work surely with the intuitive solution after brief training.
Capturing, indexing, and classifying content from paper-based or electronic documents is becoming increasingly complex in the Information Age. The volume of documents is growing as is the number of sources which feed it. Therefore, fast but reliable extraction using OCR software is one of the key technologies of modern and, in part, even automated document management. With EASY Capture Plus, EASY SOFTWARE offers you one of the most powerful solutions on the market.
EASY Capture Plus is a tool for automatic text recognition, which integrates into your operating procedures and reliably transmits documents to your EASY Archive or your workflows. The solution is suitable for central use and for the development of the decentralised capture of records in companies with several locations. Its intuitive operation ensures short training times and reduces the number of operating errors. In offline mode, content can even be captured without a connection to the server.
What’s more, EASY Capture Plus allows you to convert and faithfully display documents from a wide variety of formats. You need only this one solution in order to process almost all incoming documents. That saves licensing costs and, on top of that, computer capacity. Because the conversion does not take place on the client, but rather on the server. Consequently, the number of local installations is reduced, as is the administrative effort for your digital record capture.
Advantages of document capturing
- EASY Capture Plus processes files from every conceivable input channel and can display over 300 file formats.
- The capture effort is significantly reduced thanks to convenient text recognition and automatic extraction of information.
- Extracted information can be automatically compared with existing data sources such as directories or supplier lists.
- The use of one integrated solution instead of several separate solutions reduces costs.
- Transaction-secure processing, web-based process monitoring, and unbroken logging provide the highest security.
The process of digitising records
1. Digital record capture
Records and documents which arrive on paper are digitised by the user with a scanner. The solution automatically picks up content from the fax server or email attachments. It reads the digitised or already digital documents using OCR technology and transmits the data to SAP.
2. Interpretation of digital documents
SAP automatically recognises the contents and compares them with the datasets from the database. A storage suggestion is generated.
3. Assigning the digital documents
As a rule, the records are automatically assigned to the existing database object. If necessary, manual assignment is also possible.
4. Document research
If a record is searched for, it is found lightning fast via full text search and intelligent filter functions and can be called up by any user with the appropriate access rights, anytime and anywhere.
Software functions for document capturing
- EASY Capture Plus replaces many other solutions – technical administration becomes easier.Scalability, state-of-the-art technology, and high flexibility thanks to server-based, modular design make the solution future-proof.
- Simple integration thanks to open interfaces
- Server-based extraction and classification of documentsSimple classification and differentiation of documents by keywords, regular expressions, and by script
- Extremely fast display of files to be converted with almost perfect reproduction
- English and German are standard (additional languages on request)
- Uniform configuration, independent of data source
- Cluster-capable server for distributed computing
Resources
Discover useful white papers, webinar recordings, guides and checklists on archiving.
-
How the digital signature works – The guide to electronic signatures
This guide tells you everything you need to know about digital signatures in corporate use; key facts and legal aspects are summarized compactly.
-
Webinar: SAP in the Cloud – Data Archiving S/4Hana
This session will introduce a new full-service concept for data management for customers of both current versions of SAP and the latest S/4 HANA using the newly launched EASY Cloud platform.
-
Checklist: Introduction Of A Document Management System
The importance of introducing a DMS should not be underestimated because, after all, it has an impact on all areas of the company. Good preparation is therefore crucial. To ensure that the DMS introduction in your company is a success, we accompany you step by step on this path with our checklist and provide you with assistance for the individual project phases.
-
Hausenberger decided to digitalize the business in order to be better organized than ever. The optimized structures with EASY Archive and DMS are indispensable.
-
With EASY as a digitization partner, Autohaus Goidinger saves valuable minutes in accounting workflows every day.
-
Amey first implemented SAP as its finance and resource management system, it invested in EASY Software’s SAP Packaged Services to capture and manage incoming Accounts Payable documents electronically.
