Digitising Records

Capture and classify documents in no time

Digital document capture with text recognition is the foundation for all downstream processes. Only a reliably read document can initiate other processes and be located quickly in an extensive archive.

 

With its powerful OCR technology, EASY Capture Plus ensures the correct foundation. Digitising records and capturing, classifying, and even automatically assigning documents is especially efficient and quickly possible with the solution.

The highlights

 

  • Document classification with EASY Capture Plus works with files from every source: paper documents are quickly digitised and read; electronic documents are automatically extracted.
  • EASY Capture Plus integrates seamlessly into your operating procedures and transmits data to the archive, the ERP, or the downstream workflow with no problem.
  • EASY Capture Plus requires almost no training. Your employees will be able to work confidently with the intuitive solution after brief training.

The starting point

 

Capturing, indexing, and classifying content from paper-based or electronic documents is becoming increasingly complex in the Information Age. The volume of documents is growing as is the number of sources which feed it. Therefore, fast but reliable extraction using OCR software is one of the key technologies of modern and, in part, even automated document management. With EASY Capture Plus, EASY SOFTWARE offers you one of the most powerful solutions on the market.

The solution

 

EASY Capture Plus is a tool for automatic text recognition (OCR), which integrates into your operating procedures and reliably transmits documents to your EASY Archive or your workflows. The solution is suitable for central use and for the development of the decentralised capture of records in companies with several locations. Its intuitive operation ensures short training times and reduces the number of operating errors. In offline mode, content can even be captured without connecting to the server.

What’s more, EASY Capture Plus allows you to convert and reliably display documents from a wide variety of formats. You only need this one solution to process almost all incoming documents. It saves licensing costs as well as computer capacity. This is because the conversion does not take place on the client, but instead on the server. As a result, the number of local installations is reduced, as is the administrative effort for your digital record capture.

Advantages

  • EASY Capture Plus processes files from every conceivable input channel and can display over 300 file formats.
  • The capture effort is significantly reduced thanks to convenient text recognition and automatic extraction of information.
  • Extracted information can be automatically compared with existing data sources such as directories or supplier lists.
  • The use of one integrated solution instead of several separate solutions reduces costs.
  • Transaction-secure processing, web-based process monitoring, and unbroken logging provide the highest security.

The process

Digital record capture

Records and documents which arrive on paper are digitised by the user with a scanner. The solution automatically picks up content from the fax server or email attachments. It reads the digitised or already digital documents using OCR technology and transmits the data to SAP.

1

Interpretation

SAP automatically recognises the content and compares it with the data set from the database. A storage suggestion is generated.

2

Assignment

As a rule, the records are automatically assigned to the existing database object. If necessary, manual assignment is also possible.

3

Search

If a record is searched for, it can be quickly found using full text search and intelligent filter functions and can be called up by any user with the appropriate access rights, anytime and anywhere.

4

IT facts and software features

  • EASY Capture Plus replaces many other solutions – technical administration becomes easier.
  • Scalability, state-of-the-art technology, and high flexibility thanks to server-based, modular design make the solution future-proof.
  • Simple integration thanks to open interfaces
  • Server-based extraction and classification of documents
  • Simple classification and differentiation of documents by keywords, regular expressions, and by script
  • Extremely fast display of files to be converted with almost perfect reproduction
  • English and German are standard (additional languages on request)
  • Uniform configuration, independent of data source
  • Cluster-capable server for distributed computing
Customer success stories

Amey

Amey first implemented SAP as its finance and resource management system, it invested in EASY Software’s SAP Packaged Services to capture and manage incoming Accounts Payable documents electronically.

Pegasus Airlines

Together with EASY and with the help of technologies such as Blockchain or Artificial Intelligence, Pegasus Airlines' digitalization strategy aims not only to improve the customer experience, but also the internal processes of its employees.

The Mediterranean Shipping Company

MSC is a world leader in global container shipping and has automate their Import business using workflow and document management software.

Hama

Hama completely replaced its paper-based document and archive system. Read the free reference report to find out how a proven mix of GoBD-compliant long-term archiving and powerful workflows have greatly optimized processes at Hama.
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Give us a call if you have any questions at +44 1284 530 029
or send your request via the contact form.