Digital document capture

Capture and classify documents in no time

Digital document capture with text recognition is the foundation for all downstream processes. Because only reliably read records and documents are able to initiate other processes and be located quickly in an extensive archive.

 

With its powerful OCR technology, EASY Capture Plus ensures the correct foundation. Digitizing records and capturing, classifying, and even automatically assigning documents is especially efficient and quickly possible with the solution.

The highlights

 

  • Document classification with EASY Capture Plus works with files from every source: paper documents are quickly digitised and read; electronic documents are automatically extracted.
  • EASY Capture Plus integrates seamlessly into your operating procedures and transmits data to the archive, the ERP, or the downstream workflow with no problem.
  • EASY Capture Plus requires almost no training. Your employees will be able to work surely with the intuitive solution after brief training.

The initial situation

 

Capturing, indexing, and classifying contents from paper-based or electronic documents is becoming increasingly complex in the Information Age. Because the volume of documents is growing as is the number of sources which feed it. That is why fast but reliable extraction using OCR software is one of the key technologies of modern and, in part, even automated document management. With EASY Capture Plus, EASY SOFTWARE offers you one of the most powerful solutions on the market.

The solution

 

EASY Capture Plus is a tool for automatic text recognition, which integrates into your operating procedures and reliably transmits documents to your EASY Archive or your workflows. The solution is suitable for central use and for the development of the decentralized capture of records in companies with several locations. Its intuitive operation ensures short training times and reduces the number of operating errors. In offline mode, content can even be captured without a connection to the server.

What’s more, EASY Capture Plus allows you to convert and faithfully display documents from a wide variety of formats. You need only this one solution in order to process almost all incoming documents. That saves licensing costs and, on top of that, computer capacity. Because the conversion does not take place on the client, but rather on the server. Consequently, the number of local installations is reduced, as is the administrative effort for your digital record capture.

Advantages

  • EASY Capture Plus processes files from every conceivable input channel and can display over 300 file formats.
  • The capture effort is significantly reduced thanks to convenient text recognition and automatic extraction of information.
  • Extracted information can be automatically compared with existing data sources such as directories or supplier lists.
  • The use of one integrated solution instead of several separate solutions reduces costs.
  • Transaction-secure processing, web-based process monitoring, and unbroken logging provide the highest security.

More transparency is not possible for anyone. With our offer, which we were able to realize together with EASY, we are unrivalled.

Real estate specialist Holger Döring, Managing Partner Becker & Döring GmbH

doering-zitat

The process

Digital record capture

Records and documents which arrive on paper are digitised by the user with a scanner. The solution automatically picks up contents from the fax server or email attachments. It reads the digitised or already digital documents and transmits the data to SAP.

1

Interpretation

SAP automatically recognizes the contents and compares them with the datasets from the database. A storage suggestion is generated.

2

Assignment

As a rule, the records are automatically assigned to the existing database object. If necessary, manual assignment is also possible.

3

Search

If a record is searched for, it is found lightning fast via full text search and intelligent filter functions and can be called up by any user with the appropriate access rights, anytime and anywhere.

4

IT facts and software features

  • EASY Capture Plus replaces many other solutions – technical administration becomes easier.
  • Scalability, state-of-the-art technology, and high flexibility thanks to server-based, modular design make the solution future-proof.
  • Simple integration thanks to open interfaces
  • Server-based extraction and classification of documents
  • Simple classification and differentiation of documents by keywords, regular expressions, and by script
  • Extremely fast display of files to be converted with almost perfect reproduction
  • English and German are standard (additional languages on request)
  • Uniform configuration, independent of data source
  • Cluster-capable server for distributed computing
Customer success stories

SWM Magdeburg

In order to comply with the legal requirements, Stadtwerke Magdeburg had to digitally archive numerous documents in the company. After all, this involves around 100,000 documents per month.

Hama

Hama completely replaced its paper-based document and archive system. Read the free reference report to find out how a proven mix of GoBD-compliant long-term archiving and powerful workflows have greatly optimized processes at Hama.

Seven Energy

The Nigerian gas leader gets smart about billing management by using systems of EASY SOFTWARE. Having vital business contract docs stored securely in a digital content management system means they never dig into cabinets - better contract management.

Spicerhaart

The document management journey begins. Spicerhaart had some early forays into document management technologies some years back with limited success.

Give us a call if you have any questions at +44 1284 530 029
or send your request via the contact form.