Workflow management system
Workflow automation for more efficient process management
Discover the possibilities of workflow automation. With EASY Workflow. Whether rule-based incoming mail processing, ordering processes, incoming invoice validation, digital human resources or contract files – the workflow management system flexibly fits your individual needs thanks to many high-performance out-of-the-box solutions. It reliably controls even complex business workflows and keeps an eye on all deadlines and legal requirements.
Workflow Management Highlights
- Simple to implement and easy to operate workflow management software for mapping your company processes
- Graphical process editor based on Microsoft Visio©
- Integrated process monitoring with multi-level escalation management
The workflow process
Automatic task allocation
A powerful workflow engine automatically forwards documents to the next processor and processing step. The process can also be initiated by the user as an ad hoc workflow.
Freely definable approval scenarios
Approval and authorisation scenarios can be easily adapted to the customer’s individual parameters and testing requirements in EASY Workflow. The workflow management system channels the document from approval stage to approval stage – always to the correct person responsible. And if that person is absent, to their predefined substitute.
If deadlines need to be observed – e.g. discount periods for invoices – appropriate reminders can be set up as a standard or entered by the initiator in ad hoc workflows. If a document has been sitting too long and a deadline is at risk, the current processor automatically receives a reminder email.
All information and documents which employees need for approval can be viewed via the web client or mobile apps. An approval can be granted on the desktop or any standard mobile device. The approval can even trigger processes in turn – e.g. the automatic transfer to accounting or the creation of a posting record for invoices.
Advantages of workflow systems
- Even complex workflows are quickly created or adapted with MS Visio©.
- EASY Workflow prevents long waiting times and transportation queues and ensures timely approval.
- Data exchange with adjacent systems such as SAP or MS Dynamics is possible with no trouble via the appropriate interfaces.
- You are always able to provide information when there are questions about a business transaction, therefore gaining flexibility.
- You benefit from more efficiency and security thanks to proxy rules and reliable deadline and escalation management.
- The solution is intuitive and user-friendly. Employees are able to work with it after a short training session.