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Whether it’s work contracts, job references, or certifications – human resources employees spend up to half of their working day creating documents. When doing so, not only must they frequently access a variety of data sources, they also often overwrite existing templates. That increases the risk of using outdated data or overlooking updates. The corporate design is not guaranteed when incorrect or obsolete templates are used. In addition, coordination and approval processes across several departments are drawn-out and not transparent.
Document creation in EASY saves a lot of time. Defined text modules, access to SAP® master data and info types, and electronic workflows ensure that consistent and error-free documents are created in no time.
You can involve management and employees in the creation and approval process via employee and manager self-services. The SAP® authorization system ensures that the employees effortlessly comply with all approval requirements. The current status and open tasks are viewable any time and with mobile devices via the SAP® Fiori® Launchpad.
Thanks to the solutions from EASY for human resources processes, you can automatically read any SAP® info types from HCM® and SuccessFactors®. They also use the SAP® organization management for digital signature control in document creation.
Pre-formulated text modules and an intelligent set of rules automate the creation of texts and simplify your work.
Additional information can be added via web forms – even directly from managers or employees via self-service.
The cycle times of HR processes are shortened significantly thanks to integrated forms and workflows. Real time access to all process data increases transparency. The intuitive user interface allows quick implementation in HR management.
Documents which are created frequently and have a high degree of standardization (for example, work contracts, certificates, references, staff letters, bonus letters, anniversary letters)
Yes. The add-ons from EASY can be operated in portals (intranet/Internet). Furthermore, individual steps, for example the SAP® Cloud Platform, can be used.
Yes, the solution can be installed and operated based on SAP® S/4HANA®.
Info types can largely be integrated using customizing. The integration of customer-individual info types (9000 range) is also possible with customizing.
The authorization system is fully integrated into SAP® and is configured via the standard SAP ®applications. Of course, your own authorization objects or even an entire concept can be established alongside existing SAP® authorizations.
Yes. The additional authorizations can be integrated into existing roles or bundled in composite roles.
Classification can be made on different levels, so that access can be explicitly controlled.
A responsible organizational unit is defined for every process step, and employees who should handle the process step are assigned to the unit. EASY then determines the processor automatically.
Alternatively, customizing tables can also be used if the SAP® organizational management cannot or should not be used. The respective processors are defined in the customizing table, which the process then accesses automatically.
The process participants receive a work item in SAP® Business Workplace. In certain cases, notification may also occur via email, for example to users who rarely use SAP® or merely should be informed about a specific process status. Managers and employees can view the process status at any time regardless of location and mobile via the SAP® Fiori® Launchpad.
EASY Process2Design® is used as the base. This uses SAP Business Workflow in the background. The administration and monitoring of the process thus takes place using standard SAP programs. You can also use the Cloud Workflow optionally.
All content of the process is held in the SAP® environment, and access to the process content is granted only to users who have the necessary authorizations. Accordingly, there is high data protection. GDPR-compliant operation is guaranteed in principle.
The users and times of the most recent changes in process steps are logged, without information as to what or how much content was changed.
When creating new processes or accessing existing process steps – for example, via SAP® Business Workplace – the access time remains the same and is barely perceptible to the end user. In monitoring and reporting, the access time depends on the number of processes; the more processes there are, the longer the access time.
Customers are welcome to expand or develop the solution through configuration in customizing or custom additions – it is not necessary to order these services from EASY. A variety of customers have operated this way. In order to develop appropriate expertise on the customer’s part, EASY also offers special administrator training for Process2Design.
Yes, the underlying component EASY Process2Design® is certified.
Along with basic SAP®, our solution only requires the HCM® module or SAP® SuccessFactors®. The specification from the HR master record (PA) is sufficient here. Accounting, Time Management, or Organization Management are not mandatory prerequisites for using the product.
In principle, no additional components are required for process support. An archive system and scanner as well as a Windows Server, on which the software for converting documents to PDF/A and for thumbnails (Preview) runs, may be necessary as additional hardware for archiving and scanning. The Windows Server can also be operated as a virtual machine (VM).