Applicant management software – from recruiting to assessment service

Find the best qualified employees – easily, quickly, effectively.

Job ads and applicants can be efficiently managed and monitored with the Job Advertisement and Applicant Management in the EASY HR software. The entire recruiting process is controlled from the software, tasks are assigned to the process participants, and their completion is monitored. Applications are automatically compared to the profile of the job posting, and an initial applicant ranking is created, which is then forwarded to the appropriate department for detailed examination.


Modern applicant management adapts to the demands of the digital transformation. As an HR officer, you would like to find new talent quickly and efficiently. But applicants don’t dally either – they are pleased with quick feedback and good structures in the application process. Give your applicants what they deserve.

Your benefits

  • Transparent control and monitoring of the applicant management
  • Automated multiposting of job advertisements
  • Web-based access to ongoing applications, across locations and time

Your advantages

  • Fast and flexible processes for the HR department
  • Never miss another deadline. Applicants are also satisfied with a faster handling of the application process
  • Better results in the war for talents

The functions of our applicant management at a glance


The employees in the HR department and the managers can access open and closed job postings and ongoing applications at any time. Thanks to web-based access, they can also do so from mobile devices while on the go.

Digital workflows

Preliminary comparison of the applicant’s target and actual skill profile and transparent progress administration with automated verification and approval processes from reception to refusal of the placement.

Practical dashboard

All the important information is compiled in one interface: the job postings at the organizational level, information on the postings, requirements for education and qualifications, the definition of the workflow, and the interfaces for submission to the linked job portals.

Applicant process

An online application process via the company’s website allows a scoring system for applicants based on the requirements for the posting. An automatic ranking of the applicants is thus created, which simplifies your selection of suitable candidates tremendously. An automated workflow for onboarding processes is included as a template.

Linking to job portals – find the next generation of digital talent

In today’s recruiting process, the Internet is applicants’ preferred medium. EASY Recruiting Software offers the opportunity to connect the HR management system to the job portal on the company’s website or third-party recruiting portals via powerful interfaces – for service-oriented applicant management.


Via transparent administration, you can keep an eye on hundreds of job portals and have direct benchmarking by having the tool analyze and compare the success rate of the different portals.


Detailed reporting compares click counts and shows you which job portals deliver you the best talent. You create your job advertisements directly in the tool and are shown the job portals which best fit with your job posting.

Monitoring and reporting

You see the runtimes of your advertisements and quotas in the outline agreements.

The digital assessment center – so you make the right decision

How well do the applicants really fit in your company? Do they also bring the required competencies? Reading applications and résumés is one thing, but the application documents don’t always provide answers. Especially when you receive an abundance of applications, it is a good idea to resort to performance and competence tests for a preselection.


The EASY Assessment Service tool in the applicant management system enables you to do just that, namely the quick implementation of placement tests, fully integrated into the digital application process. Of course, you pose the questions and tasks in the tests individually and tailored to the respective professional and target groups.

Custom online tests: quickly implemented, easily evaluated

Together with our customers, we develop the appropriate tests – be it achievement or personality tests – to discover the potentials of internal employees or verify the competencies of career beginners. We help you to place your personnel selection on a scientifically sound and legally compliant foundation.

Clear advantages in applicant management


  • Transparency and clarity regarding the competencies of your applicants
  • Facilitate the undiscovered potential of your internal employees
  • Efficient results and evaluations save time
  • Make a good decision and avoid subsequent costs from the “wrong” candidates
Customer success stories


Kinopolis found everything the company was looking for at EASY SOFTWARE. First Kinopolis introduced EASY Contract, followed by EASY HR.Then EASY Invoice was also launched.

IHK Würzburg-Schweinfurt

With its staff of nearly 130, the Economic Chamber represents the interests of its members. It recognized the importance of digitization as a topic with site relevance very early on, setting a good example: in the HR department, it is using a digital appraisal management system based on EASY HR.


EASY SOFTWARE installed the digital personnel file at the Feser-Graf Group. The goals achieved are accelerated processes and greater transparency.

Give us a call if you have any questions at +44 1284 530 029
or send your request via the contact form.