What our customers say about us

Every employee wants a customised reference. However, in the HR team we also have to be faster and more efficient, which is why we wanted to standardise the reference process as much as possible. We handle the job with EASY PCM Process2Design.

Ulrike Fuhrmann, Team Leader of HR Administration at Axel Springer Personalservice GmbH

The quality of our products is associated with many names

When it comes to digitizing, we’re a strong partner to our customers. Many renowned enterprises rely on the highly integrated industry solutions from EASY SOFTWARE. Our focus is on long-term collaboration.

Together we generate added values, demonstrating what successful digitization and automation can mean for businesses. The quality of our collaboration is associated with many names. Come and see for yourself.

27 Searchresults
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Axel Springer SE

Media and publishing

Axel Springer SE

In tandem with Axel Springer SE, EASY SOFTWARE implemented an electronic HR process for accelerated preparation of certificates.
Becker & Döring GmbH

Real estate

Becker & Döring GmbH

EASY SOFTWARE installed the EASY DMS for Becker & Döring GmbH property management companies - a plus in transparency and faster processes are the result.
Berliner Verkehrsbetriebe

Logistics and transport

Berliner Verkehrsbetriebe

EASY SOFTWARE implemented the contract management solution for more efficient processes at Berliner Verkehrsbetriebe (Berlin public transport).
BORA Lüftungstechnik GmbH

Consumer goods and retail

BORA Lüftungstechnik GmbH

At Bora Lüftungstechnik GmbH, EASY SOFTWARE implemented the state-of-the-art EASY DMS and EASY Invoice for incoming invoice processing.
Commerzbank AG

Banking and financial services

Commerzbank AG

In tandem with Commerzbank AG, EASY SOFTWARE installed a modern contract management solution for managing vendor relations.
Dirk Rossmann GmbH

Consumer goods and retail

Dirk Rossmann GmbH

EASY SOFTWARE implemented an electronic invoice solution at Dirk Rossmann GmbH, with the following goal: accelerated posting of invoices.
Enfield Council

Civil service, organizations and facilities

Enfield Council

[mk_page_section bg_image="https://easy-software.com/wp-content/uploads/2018/05/enfield_council.png" bg_repeat="no-repeat" bg_stretch="true" speed_factor="0" video_opacity="0" min_height="480" full_width="true" padding_top="0" padding_bottom="0" visibility="hidden-sm" sidebar="yawp_wim"][vc_column][/vc_column][/mk_page_section][vc_row fullwidth="true" fullwidth_content="false" css=".vc_custom_1528270013246{padding-top: 80px !important;padding-right: 20% !important;padding-bottom: 80px !important;padding-left: 20% !important;background-color: #f5f5f5 !important;}"][vc_column][vc_custom_heading text="ENFIELD COUNCIL " font_container="tag:h1|font_size:34px|text_align:left|color:%23464646|line_height:46px" use_theme_fonts="yes" css=".vc_custom_1543939340987{margin-bottom: 10px !important;}"][vc_custom_heading text="The Enfield council cares of the whole range of public services" font_container="tag:h4|text_align:left|color:%23464646" use_theme_fonts="yes" css=".vc_custom_1543940703017{margin-bottom: 40px !important;}"][vc_column_text css=".vc_custom_1543940003804{margin-bottom: 0px !important;}"]
THE LONDON BOROUGH OF ENFIELD in north London employs around 11,000 people. Together they look after the whole range of public services, from running local schools and leisure facilities, collecting refuse, caring for the disadvantaged and overseeing the upkeep of libraries, roads, pavements and parks, art galleries and museums, to managing local housing and planning.
Determined that recent public sector austerity measures would not impact frontline services, Enfield Council has worked hard to maximise internal efficiencies, wherever possible making cuts to everyday administrative overheads rather than stripping back public facilities. To this end, the Council is on a mission to banish slow, repetitive routine processes from its activities, and to eliminate paper wherever possible. Its goal is to automate these processes wherever this reduces costs and adds value – for example by enabling document content to be accessed electronically and shared more readily, and allowing audit trails to be easily created.
[/vc_column_text][/vc_column][/vc_row][mk_page_section bg_image="https://easy-software.com/wp-content/uploads/2018/05/enfield_people.jpg" bg_repeat="no-repeat" bg_stretch="true" speed_factor="0" video_opacity="0" min_height="800" full_width="true" padding_top="0" padding_bottom="0" sidebar="yawp_wim"][vc_column][/vc_column][/mk_page_section][vc_row fullwidth="true" fullwidth_content="false" css=".vc_custom_1528270013246{padding-top: 80px !important;padding-right: 20% !important;padding-bottom: 80px !important;padding-left: 20% !important;background-color: #f5f5f5 !important;}"][vc_column width="1/2"][vc_custom_heading text="SAP INTEGRATION SUPPORTS SHARED SERVICES" font_container="tag:h4|text_align:left|color:%23464646" use_theme_fonts="yes" css=".vc_custom_1543940168756{margin-bottom: 40px !important;}"][vc_column_text css=".vc_custom_1543940245355{margin-bottom: 0px !important;}"]Over the last three years Enfield has actively deployed electronic document imaging and archiving software from EASY Software, the second largest global provider of SAP archiving solutions. The strategic initiative to streamline core business processes extends across more than one function of the Council, but a particularly transformative deployment of the technology is in its finance department. Here the project involves the scanning, archiving and management of invoices so that they can be logged directly and accessed within Enfield’s SAP enterprise resource planning (ERP) system.Crucially this has supported the Council’s transition to a central ‘shared service’ payment team, making invoice processing much more efficient. Dawn Evans, assistant head of finance at the Council, explains: “We handle around 70,000 invoices each year, and the process of handling these used to be devolved in that each department had its own, different process. As part of a plan to centralise and standardise invoice management we set a goal to eliminate paper.” The shared payment team uses EASY Software’s EASY Enterprise for SAP archiving solution to store all of its invoices electronically. Incoming paper invoices are sent to EASY service partner Capital Capture, an external outsourced imaging company. The contents are intelligently scanned using optical character recognition (OCR) technology and the digital contents uploaded for processing to SAP Accounts Payable Workbench within the Council ERP system.[/vc_column_text][/vc_column][vc_column width="1/2"][vc_custom_heading text="SAME-DAY CLEARANCE" font_container="tag:h4|text_align:left|color:%23464646" use_theme_fonts="yes" css=".vc_custom_1543940269319{margin-bottom: 40px !important;}"][vc_column_text css=".vc_custom_1544002839115{margin-bottom: 0px !important;}"]
Today, the 70,000 procurement/PO-based invoices that the Council would previously have managed manually are now handled 100% electronically from the point of content capture, eliminating the need for staff to shuffle large volumes of paper. Five full-time-equivalent members of staff can now cope with this workload and most invoices are cleared on the same day now. “Of the invoices we can clear – ie of those that don’t need special treatment – around 60% are cleared on initial posting to SAP,” Dawn says. “There are no longer piles of invoices waiting to be posted. All of the information is on the system now. Before, it could be a week’s turnaround to get invoices into the system which was inefficient.” As a result of this increased productivity, the Council finds it is fielding far fewer calls from suppliers. “We have more control if and when queries do come in too,” she adds. “If a supplier asks why an invoice hasn’t been paid, staff no longer have to go off to hunt through a pile of paperwork. They can see immediately whether and when it was posted on the system and advise if there is an issue with the payment.”
[/vc_column_text][/vc_column][/vc_row][vc_row fullwidth="true" fullwidth_content="false" css=".vc_custom_1530713927429{padding-top: 80px !important;padding-bottom: 80px !important;}"][vc_column][vc_column_text disable_pattern="false" el_class="easy-quote" css=".vc_custom_1543940377696{margin-bottom: 0px !important;}"]If a supplier asks why an invoice hasn’t been paid, staff no longer have to go off to hunt through a pile of paperwork. They can see immediately whether and when it was posted on the system and advise if there is an issue with the payment.[/vc_column_text][vc_column_text disable_pattern="false" el_class="easy-quote-author" css=".vc_custom_1544002902606{margin-bottom: 0px !important;}"]Dawn Evans, Assistant Head of Finance at the Council[/vc_column_text][/vc_column][/vc_row][vc_row fullwidth="true" fullwidth_content="false" css=".vc_custom_1528270013246{padding-top: 80px !important;padding-right: 20% !important;padding-bottom: 80px !important;padding-left: 20% !important;background-color: #f5f5f5 !important;}"][vc_column width="1/2"][vc_custom_heading text="SIMULTANEOUS & REMOTE ACCESS" font_container="tag:h4|text_align:left|color:%23464646" use_theme_fonts="yes" css=".vc_custom_1543940446829{margin-bottom: 40px !important;}"][vc_column_text css=".vc_custom_1543940481717{margin-bottom: 0px !important;}"]A significant additional benefit is that more than one person can access the scanned image of the invoice at any one time, so there are no bottlenecks or delays if the accounting team need to see a document, or if copies need to be provided. These can be accessed directly from the central SAP system. “Compared with having to track down the physical copy, this is so much more productive,” Dawn notes. “Having the information right there at your fingertips is also a great aid to budget monitoring.” The ability to readily distribute content to approved users also supports the Council’s remote- and home-working policy. Enfield actively encourages flexible working, allowing employees to operate from alternative locations and improve their work-life balance. Enfield is also a highly dispersed organisation and needs to be able to access and share invoice information with schools, libraries and other services it manages. “Two to three years ago, before we had multi-function printer/scanner/copiers, we had to rely on the post and fax to circulate copies of documents; now it’s all accessible and easy to share at the touch of a button,” Dawn explains.[/vc_column_text][/vc_column][vc_column width="1/2"][vc_custom_heading text="PLUG & PLAY" font_container="tag:h4|text_align:left|color:%23464646" use_theme_fonts="yes" css=".vc_custom_1543940519601{margin-bottom: 40px !important;}"][vc_column_text css=".vc_custom_1543940568016{margin-bottom: 0px !important;}"]
Of the benefits of using EASY Software’s document archiving technology over competitive solutions, Dawn says, “The integration with SAP has been especially valuable. The capability was already in place, so no configuration changes to our ERP system were needed. It was a simple case of plug and play.” A further benefit not to be downplayed is the freedom from having to physically store paper invoices. The electronic copies captured by EASY Enterprise are tamper-proof, giving them legal standing as documents. “The external scanning service provider keeps the invoices for the required timeframe and destroys the paper originals,” Dawn notes. “They have certification to say that the electronic images they keep are of a standard accepted by HMRC, which means we no longer have the worry of maintaining legally accepted records.” Enfield Council’s experience of transforming routine activities by digitising paper documents has been so rewarding that its corporate IT team is currently talking to EASY about possible next projects. “Having experienced so many tangible benefits from using EASY’s electronic document management software already, it makes sense to look for additional ways we can harness the technology to extend the productivity gains,” Dawn concludes. “It fits with our mission to safeguard frontline services by running our internal operations as efficiently as possible.”
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Feser-Graf-Group

Automobile and vehicle construction

Feser-Graf-Group

EASY SOFTWARE installed the digital personnel file at the Feser-Graf Group. The goals achieved are accelerated processes and greater transparency.
Gewobag

Real estate

Gewobag

EASY SOFTWARE implemented a contract management software for more effective use of rent and group contracts at Gewobag Wohnungsbaugesellschaft.
Heinrich Schmid

Building industry

Heinrich Schmid

EASY SOFTWARE implemented EASY for SAP and the digital personnel file at Heinrich Schmid GmbH & Co. KG. Switching from paper to greater transparency.
Infiana

Metal, wood and paper industry

Infiana

EASY SOFTWARE installed the electronic invoice solution EASY Invoice at Infiana Group. The goal: transparency at all sites and accelerated processing.
Karl-Franzens-University Graz

Civil service, organizations and facilities

Karl-Franzens-University Graz

EASY SOFTWARE implemented a contract management solution at Karl Franzens University Graz. The goal: Transparency by standardizing previous solutions.
Lexware

Internet and information technology

Lexware

With Lexware, EASY SOFTWARE implemented the Lexware Cloud archive for small business owners. ZIel: audit-proof and GoBD-compliant archiving of documents.
LIWEST Kabelmedien

Telecommunications

LIWEST Kabelmedien

At LIWEST Kabelmedien GmbH, EASY SOFTWARE implemented the EASY Contract and EASY Capture solutions for optimized contract management.
Metro Properties

Real estate

Metro Properties

EASY SOFTWARE installed a solution for more effective management of real estate management at METRO PROPERTIES – across sites for more than 3000 sites.
ÖBB

Logistics and transport

ÖBB

At ÖBB, EASY SOFTWARE implemented a digital HR solution. The goal: Complete digitization of core processes in the HR division.
ProSiebenSat.1

Media and publishing

ProSiebenSat.1

EASY SOFTWARE installed solutions for the HR division at ProSiebenSat.1 Media AG: the digital personnel file & a solution for digital certificates.
Ringier Axel Springer Media AG

Media and publishing

Ringier Axel Springer Media AG

At Ringier Axel Springer Media AG, EASY SOFTWARE implemented the EASY iCENTER 2.0 xFlow solution for workflow covering purchase invoices.
Ritter Energie- und Umwelttechnik

Energy

Ritter Energie- und Umwelttechnik

For Ritter Energie- und Umwelttechnik EASY SOFTWARE developed a service app for the maintenance and operation of plants – with connection to an ERP system.
Rütgers Infratec

Chemical industry

Rütgers Infratec

At RÜTGERS InfraTec GmbH, EASY SOFTWARE implemetned a digital file solution: the Digital File for documentation and maintenance jobs.
Stadtwerke München

Energy

Stadtwerke München

EASY SOFTWARE implemented a solution for digital personnel management at Stadtwerke München GmbH.
STFA Construction Group

Building industry

STFA Construction Group

At Turkey-based STFA Construction Group, EASY SOFTWARE installed a document management solution for digital workflow: revision-proof & much more.
SVO Celle-Uelzen Netz GmbH

Energy

SVO Celle-Uelzen Netz GmbH

Customer reference of EASY: SVO Celle-Uelzen Netz GmbH relies on managed services of EASY SOFTWARE. And reliability and relief are taken care of.
Taxconsultingcoffice Elisabeth Buxbaum

Taxes and right

Taxconsultingcoffice Elisabeth Buxbaum

Für die Steuerberatungskanzlei Elisabeth Buxbaum installierte die EASY SOFTWARE die Dokumentenmanagement-Lösung EASY Archive.
Wilmington PLC

Internet and information technology

Wilmington PLC

At WILMINGTON PLC, EASY SOFTWARE implemented digital workflow, based on EASY DMS, for capturing and further processing data.
Wiltmann

Consumer goods and retail

Wiltmann

EASY SOFTWARE implemented a solution for the digital personnel file at Franz Wiltmann GmbH & Co. KG. Goal: Simplification and optimization.
Worcestershire County Council

Civil service, organizations and facilities

Worcestershire County Council

Over the last decade, the Council has been a pioneer in electronic invoice management, a strategy which will now serve the organisation well.

Project overviews

In our project overviews, we briefly present successfully implemented projects. Learn about the special challenges faced by our customers from a variety of industries and companies of various sizes and how we found good solutions together.

View project overviews

Alles auf einem Blick: die elektronische Rechnungsverarbeitung