Fishpools Chooses EASY Software To Capture And Archive Over 100 Years Of Sales Data
The family-run retailer, which has been in business since 1899, has been using EASY CAPTURE for Purchase Ledger and Sales Order related documentation for around three months and is already seeing the time saving and productivity benefits.
Alice Norris, Operations Director at Fishpools, comments:
‘We love our new EASY Software solution. It was delivered ahead of schedule and has been incredibly easy to use right from the start. We’ve already scanned in a whole year’s worth of paperwork and we’re now working back to capture the rest of our archives. EASY CAPTURE means we’re gradually getting rid of the walls and walls of filing cabinets that took up so much space and which made it so time-consuming to find things. Now we’ve centralised all our documentation, it has already reduced the amount of time and money spent moving documents around. We were using manual systems before so the change has been very noticeable.’
‘There are a minimum of five bits of paper associated with each customer, all of which are vital parts of the sales and delivery process. We handle around 31,000 purchase orders a year alone, but there’s also sales orders, purchase order acknowledgements, supplier delivery notes, customer delivery notes, pre-Goods-In schedules, supplier payments, container purchase orders and so on. All of these documents have to be stored and readily accessible for many years after the original transaction for compliance and risk avoidance purposes.’
Alice had previously used an EASY Software solution in 2008 at a previous job and had been so impressed by how effective and easy to use it was that she had no hesitation in recommending it when the opportunity arose at Fishpools. The new system will replace a manual system and will link via web services to Fishpool’s ERP system, Swan retail.
EASY CAPTURE ensures not only automatic capturing, indexing and smart sorting of colour or black and white hard copy documents, but also processes Word and Excel files and every other type of electronic documents. Using high-performance scanners in batch operation, EASY CAPTURE handles production-level volumes of documents, storing them logically in electronic workboxes and topic-related document stacks. The user then links document pages electronically assigning documents index terms from which they can later be easily retrieved.
The solution was aimed at reducing the paper processes carried out at Fishpool’s head office and reducing the dependency on using paper records to perform operational duties.
Fishpools is a well-established firm with 62,000 square feet of retail space, a huge distribution centre, around 150 staff and an annual turnover of £24 million.
It is envisaged that in future the EASY solution can be expanded to include EASY DOCUMENTS so that business processes can be incorporated too. This would create improved visibility and transparency to some key operational processes within the business
About EASY SOFTWARE UK
EASY SOFTWARE, which was founded in 1990 and is listed on the Frankfurt Stock Exchange, is Europe’s foremost provider of integrated document management technologies with more than 12,000 customers worldwide. Global and local companies rely on EASY’s comprehensive suite of scaleable document technologies to automate their businesses, improve productivity and efficiency and to meet increasing regulatory requirements.
EASY SOFTWARE is a Microsoft Gold Independent Software Vendor (ISV) and the second largest provider of SAP archiving solutions worldwide. EASY promotes it extensive suite of document management solutions both directly and indirectly through a network of 200+ global sales partners. More than 100 software development companies have created interfaces to EASY ENTERPRISE™, the company’s flagship solution.
EASY AG is headquartered in Mülheim a.d. Ruhr, with further offices and subsidiaries throughout Germany, Austria, the USA, Singapore, Turkey and the UK. More information on EASY SOFTWARE UK can be found at http://www.easysoftware.co.uk and @EASYSoftwareUK
Fishpools is the largest quality furniture store in the south east with 62,000 square feet of inspirational showrooms offering the widest possible choice of furniture and furnishings for your home. There are over 200 different sofa styles; 150 dining styles; 75 bedroom ranges and 100s of beds, bed frames and top quality mattresses galore.
Their Flooring Gallery is your one stop shop for everything under your feet: carpet, wood, vinyl, rugs and much more with a free estimating and planning service to ensure you get it right.
Finishing touches make a house a home. From lighting to linens; curtains to cushions; pictures to mirrors; cook shop & china to decorative accessories and gifts, we’ve a huge range of home accessories that will fit the bill.
The company is still run by the Fishpool family and with 115 years’ worth of expertise and knowledge behind them, they are proud of their reputation for great products and first class service. See the whole range and buy online at: www.fishpools.co.uk or follow @FishpoolsUK