GDPR-compliant and transparent
The functions of the personnel file
Calculate price
Developing employees
The functions of the software for personnel development

The digital personnel file in the cloud

All employee-related information stored in one place

Finally, an end to searching. With the central storage of all data and associated documents, you can efficiently administer employee-related information. Employment contracts, pay sheets, diplomas, training certificates and HR master data are all stored here and protected in the cloud-based solution thanks to the highest security standards.

The digital rights management for file viewing relieves the operative tasks of the human resources department creates free capacities for other tasks.

Overview

GDPR-compliant and transparent
The functions of the personnel file
Price of the digital personnel file
Developing employees
The functions of the software for personnel development

To-dos in the onboarding of new employees, the management of education and training, or the 25-year anniversary of a valued employee can be administrated with the digital personnel file. With the digital file, your personnel management is transparent, you have everything in view and are reminded of important dates.

Digital personnel files for a lean and modern HR department

GDPR-compliant

Clear authorization concepts with access logging
Stored deletion dates control the automatic deletion of data
Manual options for deleting data
Support for data minimization

… and transparent

All information central in one file, no redundancies
Fast information retrieval and provision
Uniform, cross-location storage structure
Reliable compliance with deadlines

The functions of the digital personnel file at a glance

Maximum security of data in the digital personnel file

Hardly any document in the company’s day-to-day business is subject to such high demands for security as the personnel file. With sophisticated security mechanisms, we ensure that data protection regulations are strictly followed.

Intelligent rights management

Depending on the role and individual authorization, the user – no matter whether it’s a human resources professional, a supervisor, or an employee – sees exactly the information which is intended for them.

Complying with deadlines

Integrated deadline management not only reliably reminds you of all follow-ups and to-dos, it also monitors deadlines. An appreciable load is taken off of employees in the HR department.

Company and client file

Our digital file is rounded out with the revision-proof storage of documents which are not employee-related, such as bargaining agreements or social insurance annual reports.

Employee retention through digital personnel file

Today, especially with the demographic shift, it is important not only to find good employees, but also to keep them. A successful onboarding is essential for this. With workflow-controlled task management, completion monitoring with deadlines, and multi-stage escalation management, you can achieve that effortlessly.

Mobile and flexible access to the digital personnel file

Web-based access, independent of location, fits into your daily routine and allows free and flexible work. This includes the cloud model as well as the on-premise solution.

Availability in personnel management

Mobile apps such as vacation requests, master data changes following a name change or a change in tax bracket.

Personnel management that simply works

Thanks to a standardized import tool that guarantees fast and automatic integration, you can use all of your personnel master data from third-party systems, such as salary and payroll systems. These are synchronized with your ERP system and records are automatically stored in the right place.

Calculate your price for EASY HR Cloud

1. Select the desired solution modules

Personnel file

Recruiting

2. Enter the number of your employees

Employees

Price overview

Your calculated price (plus VAT):

per month

Cost per file

plus implementation

SCHEDULE A DEMO

Questions and answers about EASY HR Cloud

How are existing systems connected to EASY HR Cloud?

With the integrated DataTools tool, EASY HR Cloud provides an interface to integrate your inventory systems and incorporate data and documents contained therein.

How does my inventory data from databases or Excel lists get into EASY HR Cloud?

EASY HR Cloud includes an integrated tool (DataTools) through which the system exchanges data with your information sources bidirectionally.

What migration options do I have if I already have an HR system in place?

With the integrated DataTools interface, EASY HR Cloud includes a way to connect numerous systems and data. To discuss your requirements individually, please feel free to contact us.

What other functions are available for EASY HR Cloud?

The recruiting module can be extended with two additional native cloud services that can be booked individually:

EASY Assessment: The tool enables the integration of individual recruitment tests into the digital application process to check the required competencies.
EASY Multiposting Service: Using the multiposting service, job postings can be conveniently transmitted to over 300 connected job portals.

I need a consultation on the HR processes in my company. Is it possible to book this additionally?

We will be happy to advise you on your specific requirements in digital HR management. For this purpose, we offer a consulting service that can be booked individually or as a package at any time.

Downloads for EASY Personnel Management

Keep developing the potential of your employees

The employees in your company are not just a resource, they are the most important capital for the company’s success. Especially in the digital transformation, lifelong learning is essential, as is the continual development of your employees. Thanks to the Qualification and Seminar Management module in our EASY HR software, managers and HR officers can get a comprehensive overview of the qualification status of the employees. Potentials for development are displayed and strategic personnel planning is supported.

Appreciation means employee promotion

Full overview of upcoming training measures
In-house legal requirements are easily maintained
Efficient development of personnel strategy
Intelligent management of employee development interviews and their evaluation
Happy employees who use and develop their potential

The functions of the software for personnel development at a glance

Efficient and transparent

Management of everything you need for your seminars: rooms, trainers, seminar providers, dates, registrations, qualification paths, costs, prerequisites.

Planning

Planning is simplified for individual employees, external parties and complete organization structures, functions, and positions.

Automatic dates

Date-linked, in-house compulsory training, technical training, and certifications

Workflow

For request, approval, and performance with concluding evaluation.

Controlling

Simplified budget controlling and budget planning.

Interfaces

The exchange of data with FIBU systems is possible via interchange formats.

All employees warmed up to the digital file in a very short time. After two weeks, nobody wanted to do without it.

Christian Pukschaml, Personnel Manager, Feser-Graf Group

Christian Puckschaml, Personalleiter der Feser-Graf-Gruppe

Customer success stories

Kinopolis found everything the company was looking for at EASY SOFTWARE. First Kinopolis introduced EASY Contract, followed by EASY HR.Then EASY Invoice was also launched.

With its staff of nearly 130, the Economic Chamber represents the interests of its members. It recognized the importance of digitization as a topic with site relevance very early on, setting a good example: in the HR department, it is using a digital appraisal management system based on EASY HR.