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Archiving in compliance with data protection is one of the main challenges for any company. One thing should be clear to decision makers no later [...]
For mass mails and form letters, HR officers first manually create a list with the names and addresses of the applicable employees. The letter is then usually created by hand in Word Serial Letter, signed, and sent postally to the employees.
In order to create termination contracts, several rounds of coordination between HR departments, managers, and employees are often necessary. It is a time-consuming process until contracts are finally signed, for both managers and HR officers.
The creation of letters of reference also occasionally takes a long time when texts always have to be recreated. In addition, references hide risks if the formulations are not legally compliant and up-to-date.
Allow your employees in the SAP® HR department to standardize and digitize these and other recurring processes. That way, you bundle resources for strategic personnel planning and development. That advances your company.
With the solution from EASY, HR officers can create all documents with just a few clicks. To do that, standardized templates are filled out with all relevant text blocks and the necessary data from SAP® HCM® or SuccessFactors® and can be manually supplemented.
An intelligent rule set inserts the corresponding text modules for a letter of reference according to a grade system. That saves managers the time needed to find the right, and above all legally compliant words. EASY provides around 400 text modules – which are regularly examined by a lawyer specializing in employment law for current legal – practice and makes them available to our customers with regular updates.
The people involved, such as managers and employees, are notified via SAP® workflows and emails and can check and edit documents. That way, the cooperation between HR, managers, and employees runs ideally and quickly and satisfies everyone.
When there are legal or in-house changes, a variety of Word templates no longer have to be revised, rather the passage only needs to be adjusted once and integrated into all affected templates.
Authorized HR employees can view the process status mobile any time via the Launchpad – for maximum transparency and processes that just work.
The solutions in the EASY product family for SAP® HCM® and SuccessFactors® are 100% integrated into SAP®. Therefore, additional hardware, interfaces, or training are not necessary.
The easy configuration of document templates based on Microsoft Word and the text modules and rules in SAP® allow the department to continue developing the processes independently. Our customers are gradually implementing more and more document creation processes independently, thus increasing the document compliance in human resources.